Assistant, Talent Acquisition

UNKNOWN; Toronto; On-site; CAD 42,000 - 64,000; Full time

Job summary

Sinai Health is seeking an Assistant, Talent Acquisition to coordinate the hiring process across unionized and non-unionized roles, spanning clinical to operational positions. This role offers hands-on experience in a fast-paced healthcare setting and a chance to contribute to a patient-focused recruitment team.

You will learn systems and processes quickly, manage interview scheduling, post jobs, and support onboarding.

Qualifications

• College diploma in HR or Business Administration from a recognized institution.
• 1 year of experience in a related role.
• Experience in a large, unionized healthcare environment preferred.

Responsibilities

• Coordinate recruitment processes and manage recruitment requests.
• Draft and post jobs on internal boards and ATS; schedule interviews.
• Screen resumes and perform phone screens when required.
• Create seniority lists and onboarding documentation.
• Support job fairs, open houses and circuit interviews.
• Maintain and organize the department's files and reports.

Skills

Microsoft Office

HRIS

ATS

Communication

Organizational skills

Education

College diploma in Human Resources or Business Administration

Tools

Ceridian Dayforce

Applicant Tracking System (ATS)

Job description

Discover the excitement of supporting recruitment in one of the most diverse industries—health care. As a Assistant, Talent Acquisition, you’ll coordinate the hiring process across unionized and non-unionized roles, gaining exposure to everything from clinical positions to operational support. This is a great opportunity for those beginning their HR career journey, offering valuable experience in a fast-paced, collaborative environment where your contributions make a meaningful impact.

Is this you?

Are you a quick learner who loves to take on new challenges? In this role, you’ll put your adaptability to the test as you support recruitment for a wide variety of roles. Your ability to pick up new systems and processes quickly ensures the recruitment team stays agile and efficient, even when priorities shift.

You excel at maintaining operational efficiency through meticulous attention to detail and effective process management. From coordinating multiple interview schedules to ensuring timely job postings, your precision guarantees seamless execution. Your adeptness at prioritization enables the recruitment team to stay focused and deliver a superior candidate experience. With a demonstrated talent for managing multiple priorities, you consistently achieve exceptional accuracy while navigating competing demands.

Are you someone who combines problem-solving skills with a high level of professionalism? In this role, your ability to exercise sound judgment and take initiative will be essential when handling sensitive information or managing nuanced inquiries. Your resourcefulness, reliability, and diplomatic approach make you a trusted partner in maintaining seamless recruitment workflows.

About the Talent Acquisition team

Our Talent Acquisition team plays a crucial role in ensuring Sinai Health remains at the cutting edge of patient care by providing essential services such as recruitment and hiring selection, job fairs/hiring events, sourcing and outreach, employer branding, and talent pipeline development. We focus on recruiting for both Mount Sinai and Hennick Bridgepoint Hospitals while partnering with other HR teams within the People and Culture portfolio department. In our recruitment endeavors, we prioritize creativity and innovation to optimize processes and technologies. This strategy enables us to effectively cater to the requirements of 100+ clients, successfully filling over 300 diverse positions.

In this role you will

• Provide superior customer service when performing a variety of administrative functions, including responding to internal and external queries; refer matters to appropriate members of the team
• Produce routine reports and responds to standard requests for information utilizing the Human Resources Capital Management System – Ceridian Dayforce and other relevant departmental information systems
• Support the recruitment process through:
• The receipt and review of the Recruitment Request Form and supporting in the creation of digital recruitment files
• Tracking vacancies and file progress; ongoing tracking and follow-up on recruitment checklist requirements
• Drafting and revising job postings; posting positions on internal boards, Applicant Tracking Systems and niche posting sites
• Screening resumes and phone screening applicants (when required)
• Creating seniority lists and requisite documentation
• Booking appointments to support file management e.g. client/vendor meetings, phone screens, and interviews
• Securing, submitting and checking references with our external vendor for completion Drafting and issuing contract extension/transfer/offer/rejection letters
• Completing new employee paperwork and preparing new hire files for documentation
• Tracking and following up on new hire on-boarding requirements
• Provide support for:
• Job fairs, open houses and circuit interviews
• Relevant departmental committees, working groups, and steering committees
• Assist with routine file reviews, audits, correspondence creation, and maintaining tracking documents to support organizational processes
• Facilitate and distribute clerical testing to candidates
• Assist with scheduling meetings and booking rooms; draft meeting agendas; prepare related materials; compose meeting minutes and related correspondence
• Create and support the maintenance of the department's file management system
• Coordinate shared Email inboxes
• Sort and distribute incoming mail; ensure all opened mail is date stamped and passed to appropriate team member
• Perform a variety of other administrative activities such as photocopying, scanning, arranging couriers and ordering office supplies
• Perform other duties consistent with the job classification as required

Job Requirements

Mandatory

• Successful completion of a college diploma in relevant area of study (e.g. Human Resources, Business Administration, etc.) from a recognized educational institution
• 1 year of experience in a related role
• Applicants with proven equivalent recent and related training and experience may also be considered

Preferred

• Previous experience working within a large and complex unionized healthcare environment

Skills and Knowledge

• Advanced technical skills and proficiency in Microsoft Office (Word, Excel, Outlook); experience working with HRIS, ATS, etc. systems preferred
• Strong communication skills (verbal and written) to professionally represent Sinai Health; proven commitment to quality customer service
• Prepared to respond to a fast-paced changing environment requiring flexibility with respect to working hours
• Proven ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Demonstrated satisfactory work performance and attendance history

Job Type: Full Time

Hours: 37.5 hours per week; due to the nature of the position applicants must be flexible to work additional/varied hours as required

Vacancy Type: Replacement Vacancy

Union: Non-Union