Assistant, Talent Acquisition

Fraser Health; Surrey; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic Assistant for Talent Acquisition to support their employment processes. This hybrid role involves clerical duties, managing documents, and coordinating with various teams to enhance recruitment efforts. You will be pivotal in ensuring smooth operations within the Talent Acquisition team, assisting with job fairs, and providing administrative support. This position offers a chance to grow your career in a supportive environment that values diversity and inclusion. Join a dedicated team committed to providing exceptional healthcare services to the community while developing your professional skills in a meaningful way.

Qualifications

• Grade 12 education with secretarial training and 3 years of related experience.
• Proficient in typing (50 w.p.m.) and using office software.

Responsibilities

• Support Talent Acquisition team with clerical tasks and document preparation.
• Coordinate pre-screening processes and assist with job fairs.

Skills

Typing

Organizational Skills

Communication Skills

Ability to Work Independently

Education

Grade 12

Courses from a recognized secretarial program

Courses in Human Resources

Tools

Word Processing Software

Spreadsheet Software

Database Management Software

Job description

Salary

The salary range for this position is CAD $24.76 - $32.50 / hour
Job Summary

Are you looking to start your career in Talent Acquisition?

Fraser Health is looking for someone to fill a role as anAssistant, Talent Acquisition.

The successful candidate will support the team in the employment process by completing and verifying job description benchmark requirements; support international hires; assist with preparing various documents as required, using software applications such as word processing, database management and spreadsheets within a Windows environment; perform clerical functions such as preparing reports, setting up and maintaining files.

This is a hybrid/work-from-home position, with occasional office days based at the Central City office tower in Surrey, BC, and possible sites within the Fraser Health region.

Qualifications:

• Grade 12 supplemented with courses from a recognized secretarial program.
• Ability to type at 50 w.p.m. and proficiency in using word processing, spreadsheet and database applications.
• Courses in Human Resources would be an asset.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Supports the Talent Acquisition team by coordinating the pre-screening process for nurses; supports the Talent Acquisition team in the employment process by completing and verifying references; provides support to the Talent Acquisition Representatives for the PSP program, the Talent Acquisition Client Partners for Physicians and the Talent Acquisition team for international hires; assists with coordinating career Job Fairs, Open Houses and Conferences; packing/unpacking materials/bins as required. Assists with typing various documents as required, using software applications such as word processing, database management and spreadsheets within a Windows environment; performs clerical functions such as preparing reports, setting up and maintaining files, photocopying; faxing, opening and distributing mail and processing mailouts; provides reception duties by responding to a variety of inquiries received by telephone, e-mail and in person; provides secretarial and administrative support to the Director, Talent Acquisition and On-Boarding.

Responsibilities

1. Determines nature and urgency of requests, forwards to appropriate individual(s), coordinates meetings, commits meetings for the director, establishes meeting schedules, confirms and prepares meeting agendas.
2. Supports the Talent Acquisition team by completing and verifying references, sending, collecting and scanning prescreening forms; schedules prescreen appointments; receives new applicants, sending e-mails and forms to eligible applicants; books presentations with Schools of Nursing and prepares presentation folders.
3. Supports Physicians Client Partner by preparing and sending mailouts; maintains relevant spreadsheets; reviews personal resumes; refers Physicians to sites; posts Physician Opportunities on FHA website and Healthmatch.
4. Assists with coordinating career Job Fairs, Open Houses and Conferences; packing/unpacking materials/bins as required.
5. Assists with typing various documents such as letters, memos and reports using software applications such as word processing, database management and spreadsheets within a Windows environment.
6. Performs clerical functions such as preparing reports, setting up and maintaining files, photocopying; faxing; opening and distributing mail and processing mailouts.
7. Provides reception duties such as answering the telephone; takes messages, receives and responds to routine inquiries or refers/forwards to appropriate person.
8. Orders supplies, prepares invoices for payment, monitors supplies of promotional items and print materials for career fairs, prepares promotional materials for colleges and schools.
9. Sorts and distributes incoming and outgoing mail, faxes, internal correspondence and courier documents.
10. Gathers and compiles information as required, prepares PowerPoint presentations.
11. Provides confidential secretarial and administrative support to the Director, Talent Acquisition & On-Boarding Services.

Qualifications

Education and Experience

Grade 12 supplemented with courses from a recognized secretarial program plus three years' recent related experience or an equivalent combination of education, training and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Ability to type at 50 w.p.m. and proficiency in using word processing, spreadsheet and database applications.
• Ability to work independently and as a team member.
• Ability to organize and prioritize work.
• Ability to work in an environment of changing priorities.
• Ability to operate standard office equipment and relevant computer software.
• Ability to deal effectively with others.
• Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the workforce. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.