Assistant Property Manager (Residential)

Doran Contractors Limited; Ottawa; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading company in property management seeks an Assistant Property Manager to support daily operations and manage a residential portfolio. The role involves coordinating with tenants, processing documents, and ensuring compliance with company policies. Ideal candidates will have strong organizational skills and experience in property management or office administration.

Qualifications

• 2+ years of experience in Property Management or Office Administration.
• Proficient in Microsoft Office and strong organizational skills.

Responsibilities

• Support daily property operations and communicate with tenants.
• Process purchase orders and manage tenancy changes.
• Assist with lease execution and maintain organized property records.

Skills

Organizational Skills

Communication

Education

High School Diploma

Post-secondary Education

Tools

Microsoft Office

Yardi

Job description

Job Title: Assistant Property Manager (Residential)

Reports to: Property Manager

Company: Taggart Realty Management

Location: 225 Metcalfe St., Suite 708, Ottawa ON / hybrid role

About Us

At Taggart Realty Management, we believe in building more than just properties—we build communities. As part of the Taggart Group and managing a 3-million-square-foot portfolio, we specialize in acquiring, developing, leasing, and managing retail, residential, office, and commercial properties, both in-house and with third-party partners.

We’re continually growing through strategic development and acquisition resulting in a variety of opportunities for those looking to get hands-on experience and build a lasting career. At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About this Role

The Assistant Property Manager supports the Property Manager by completing various administrative tasks promptly and accurately, adhering to company policies and internal controls. This role involves managing residential portfolio. Duties should reflect a quality approach toward all employees, customers, subcontractors/general contractors, tenants, managers, and suppliers. All responsibilities must align with the Taggart Realty Management vision and mission and comply with all company policies and procedures.

Key Responsibilities

• Support daily property operations in collaboration with the Property Manager and Building Operators.
• Communicate with tenants regarding building-related issues and concerns.
• Coordinate and schedule contractor/vendor work and issue purchase orders.
• Process purchase orders, invoices, and work orders with accurate coding and approvals.
• Prepare and manage resident correspondence and maintain organized property records.
• Participate in the rental arrears process and manage tenancy changes, including rent adjustments and payment arrangements.
• Assist with lease execution and manage the end-of-tenancy process.
• Update tenant, utility, and parking information in the property management database. Administer the monthly Rent Roll and support additional tasks as assigned by the Property Manager.

Education and Experience Requirements

• High School Diploma required; post-secondary education preferred.
• 2+ years of experience in Property Management or Office Administration.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with the ability to multitask and meet deadlines.
• Professional, discreet, and able to work both independently and in a team.
• Yardi experience considered an asset.

Physical/Sensory Effort and Work Environment

• Sitting or standing for extended periods at a workstation.
• Manual dexterity required to use desktop computer and peripherals.
• Repetitive work.
• Providing service to multiple people, working under many simultaneous deadlines.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to
[e-mail]
with your request.

Thank You for Considering Taggart Realty Management

Thank you for your interest in joining Taggart Realty Management. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Taggart Realty Management and are not eligible for compensation.