Assistant Project Coordinator/Co-op Student (ICI Construction)

Maple Reinders Inc.; Mississauga; Ibrido; CAD 28.000 - 34.000; Part-time

Descrizione del lavoro

The City of Mississauga is offering a co-op opportunity to support the Facilities Maintenance team by enhancing SharePoint and Power BI reporting. You will focus on site navigation, content organization, and access to information, including dashboards and reports.

This hybrid, office-based role involves asset data validation, CMMS data cleanup, and contributing to SOPs and process documentation, while enabling practical experience in facility management.

Competenze

• Currently enrolled in a university or college program related to information management or related fields.
• Strong understanding of SharePoint, Power BI, and data management concepts.
• Excellent written and verbal communication with attention to detail.

Mansioni

• Improve and maintain the Facilities Maintenance SharePoint site with intuitive navigation and consistent design.
• Embed and organize Power BI reports and dashboards in SharePoint for easy access.
• Gather user feedback and document requirements to enhance adoption and usability.
• Assist in CMMS and asset data validation, reports, and SOPs.

Conoscenze

SharePoint

Power BI

Microsoft 365

Data analysis

Communication skills

Formazione

Co-op program enrollment

Strumenti

CMMS

SharePoint

Power BI

Excel

Descrizione del lavoro

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Req ID: 28683

Vacancy Type: Temporary

Contract Duration: January - April, 2027

Number of Positions: 2

Closing Date: 10/23/2026

To be considered for this competition, applicants must be enrolled in a recognized post‑secondary co‑op program and be eligible to complete a Work Term during the specified period. Applicants must be legally eligible to work in Canada. Proof of enrolment in a related program must be uploaded when completing the application.

Job Summary

Supports the Facilities Maintenance team by leading day‑to‑day improvements to its SharePoint environment. The role focuses on improving site navigation, content organization, document management, and access to information, including Power BI reports and dashboards. The position may also support other Facilities Maintenance activities, such as physical asset audits and inspections, CMMS database cleanup and validation, reporting, and standard operating procedures.

Duties and Responsibilities

• Improve and maintain the Facilities Maintenance SharePoint site, with emphasis on intuitive navigation, logical information architecture, usability, searchability, and consistent page design.
• Create and update SharePoint pages, document libraries, lists, folders, metadata, views, links, permissions-related content requests, and other site content in accordance with established standards.
• Review, reorganize, and maintain files and folders; identify outdated, duplicate, or misplaced content; and recommend practical improvements to document management.
• Embed and organize Power BI reports and dashboards in SharePoint so operational and performance information is easy to find and use.
• Gather user feedback, document business requirements, and implement practical improvements that increase SharePoint adoption and effectiveness.
• May need to validate and update asset, equipment, location, and maintenance data in the CMMS, correcting incomplete, duplicate, outdated, or inconsistent records.
• Support reports, dashboards, standard operating procedures, work instructions, templates, and other process documentation.
• Conduct physical asset audits and cycle counts, compare findings with CMMS records, and reconcile identified discrepancies.
• Perform other related duties in support of the Facilities Maintenance team as assigned.

Skills and Qualifications

• Currently enrolled in a university or college program related to information management, business technology, data analytics, asset management, engineering, facilities management, public administration, or a related field.
• Good understanding of SharePoint, Power BI, database management. CMMS applications, maintenance planning, asset management, or data analysis is an asset.
• Strong organizational skills, attention to detail, and commitment to data accuracy.
• Ability to research, analyze, validate, and compile information into clear and usable formats.
• Proficiency with Microsoft 365 applications; experience with SharePoint, Power BI, Excel, or similar reporting and collaboration tools is an asset.
• Ability to organize digital information logically and consider the end‑user experience when developing pages, libraries, folders, and navigation.
• Strong written communication skills and the ability to assist in preparing reports, procedures, guides, and presentations.
• Strong customer service, interpersonal, and verbal communication skills.
• Ability to work independently, manage assigned tasks, exercise sound judgement, and collaborate effectively as part of a team.

Working Conditions

• Primarily office‑based, with regular use of computers and Microsoft 365 applications.
• Periodic field work at City facilities, including site inspections, physical asset verification, and cycle counts.
• May require walking through mechanical, electrical, operational, storage, or other facility areas and light lifting of supplies or identification materials.

Hourly Rate/Salary: 20.64 - 24.53

Hours of Work: 35

Work Location: 950 Burnhamthorpe Rd W

Hybrid Workplace

Organization Unit: CMS/Facilities Maintenance

Department/Division/Section: CMS/Community Services Dept , CMS/Facilities & Property Management , Facilities Maintenance

Non‑Union/Union: Non Union

Accommodations

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to [e-mail] citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .