Assistant Manager, Capital and Renewal

York Region District School Board; Newmarket; On-site; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Defined benefit pension plan

Short Term Disability Plan

3 days paid religious holidays

Summer Hours: Fridays off in July/Aug

Benefits through Trust Plans

Professional development and career增长

Sabbatical and other leaves of absence

Deferred Salary Plan

Secondment opportunities

Educational Trust Fund for staff

Job summary

York Region District School Board is seeking a Construction Project Manager to supervise new construction, renovations, and portable classroom relocations. The role requires coordinating with contractors, consultants, and school staff to ensure timely, safe, and compliant project delivery.

The position involves budgeting, schedule management, contract documentation, and liaising with municipal planning and building departments.

Qualifications

• A three year post-secondary degree or diploma in Engineering, Architecture, Building Sciences, Facilities Management, or a related field, or equivalent, as approved by the Board.
• Relevant professional certifications (e.g., FMA, P.Eng., CET, PMP) are highly desirable.
• Minimum of seven years of progressive related experience in project and construction management, preferably within a large institutional or public sector environment (e.g., school board, university, municipal government).
• Proven experience managing a diverse portfolio of buildings and infrastructure.
• Knowledge of Building and Fire Codes, engineering standards and practices, Health and Safety Legislation and Ministry of Labour standards.
• Knowledge of computer applications. (CAD, Word, Excel, PowerPoint, and databases)
• Requires a valid Ontario Driver’s License and have access to transportation.

Responsibilities

• Coordinate and supervise the Board’s new construction, additions, and renewal projects by providing architectural, mechanical, electrical, civil and structural expertise.
• Manage and coordinate projects with contractors, consultants, and school staff; perform annual evaluations of contractors and consultants.
• Provide input into the Board’s multi-year capital plan and building renewal and accessibility plans.
• Collaborate with Planning Services and Student Services to plan and implement projects aligned with student needs and long-term planning.
• Manage procurement, installation, relocation and maintenance of portable classrooms and packs.
• Prepare and maintain capital and renewal budgets and construction schedules for the Board’s capital strategy.
• Support preparation and evaluation of prequalification and tender proposals with Purchasing Services for professional services and construction contracts.
• Monitor project costs, review invoices, and authorize payments per policies.
• Develop and review drawings, specifications and contract documents with internal/external partners to ensure compliance with standards.
• Provide input and maintain new school technical specifications and standards for architects and engineering consultants.
• Direct Architects and Engineers during all project phases.
• Liaise with municipal planning/building departments for approvals and occupancy permits.
• Coordinate with Principals, Superintendents and system leaders on renewal projects.
• Oversee site meetings and report progress; ensure safety and quality standards are met.
• Assist in evaluating contractor submittals and maintaining project documentation and photos.
• Identify cost efficiencies and value engineering opportunities while preserving quality.
• Prepare regular financial reports and forecasts for capital projects.

Skills

Project management

Leadership

Stakeholder communication

Education

Three year post-secondary degree or diploma in Engineering/Architecture/Building Sciences/Facilities Management

Relevant professional certifications (FMA, P.Eng., CET, PMP)

Seven years of progressive project/construction management experience

Experience managing diverse portfolio of buildings/infrastructure

Knowledge of Building and Fire Codes; Health & Safety standards

Knowledge of CAD, Word, Excel, PowerPoint, databases

Ontario driver’s license

Tools

CAD

Microsoft Word

Microsoft Excel

PowerPoint

Databases

Job description

Interested staff members are required to complete the following online application to the attention of: The Recruitment Team. This permanent position is effective November 16, 2026 and is due to a retirement.

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note, this does not apply for school based positions.

In compliance with Board policies and procedures, responsible for overseeing the Board’s new construction, additions, and all renewal projects, and portable classroom relocation including all associated financial and contracted services.

We have a lot to offer our employees and here is why you should consider working at YRDSB

• A great place to live and work
• Our commitment to Equity, Accommodation, and Accessibility
• Excellent salary and benefits

Total Rewards Include But Are Not Limited To

• Defined benefit pension plan
• Short Term Disability Plan
• 3 days paid religious holidays
• Summer Hours (Fridays off in July/August)
• A wide array of Benefits through Trust Plans
• Professional development and career growth, etc.
• Sabbatical and other leaves of absence
• Participation in Deferred Salary Plan
• Secondment opportunities
• Managers and Support Staff Educational Trust Fund (reimbursement of courses/education related to role)

MAIN ACTIVITIES

• To coordinate and supervise the Board’s new construction, additions, and all renewal projects by providing expertise including architectural, mechanical, electrical, civil and structural skills.
• To manage and coordinate projects with contractors, consultants and school staff, including performing annual evaluations of contractors and consultants and applying project management principles.
• To provide input into the Board’s muti-year capital plan development and building renewal and accessibility plans, including supporting recommendations for renewal programs.
• To collaborate with Planning Services and Student Services to plan, prioritize and implement projects based on individual student needs and long-term planning to adapt the existing building inventory.
• To manage the purchase, installation, relocation, demolition, monitoring and maintenance of portable classrooms and packs.
• To prepare and maintain, capital and renewal budgets and construction schedules for implementation of the Board’s capital strategy.
• To support the preparation and evaluation of prequalification’s and requests for proposals with Purchasing Services for professional services including architectural, mechanical, electrical, construction management, design-build services.
• To support the preparation and evaluation of prequalification and requests for tender proposals with Purchasing Services for construction contracts.
• To monitor project costs, review invoices, and authorize payments in accordance with Board policies and financial procedures.
• To develop and review drawings, specifications and contract documents for building renovations, construction and services in conjunction with internal staff and external vendors, to ensure compliance with standard details, specifications and designs.
• To provide input and maintain new school technical specifications and standards for architects and engineering consultants.
• To manage and direct Architects and Engineers during all phases of the projects.
• To liaise with the municipal planning and building departments on specialized and technical requirements for project approvals, occupancy permits, and joint use of facilities.
• To coordinate and communicate with school Principals, Superintendents and other system leaders on renewal projects.
• To manage facility renewal and new school projects, including construction and close out documents.
• To support on-site construction activities, including attending site meetings, observing work in progress, ensuring compliance with contract documents, adherence to safety protocols and quality standards.
• To assist in the review of contractor submittals (e.g., shop drawings, material samples).
• To assist in the preparation and maintenance of project documentation and progress photos.
• To identify opportunities for cost efficiencies and value engineering while maintaining project quality and functionality.
• To prepare regular financial reports and forecasts for capital projects.
• To respond to regular and after-hours emergency repairs and coordinate with vendors and internal departments to mitigate potential damage and ensure timely restoration of building operations.
• To develop, maintain and administer annual inspection and preventative maintenance programs and contracts for buildings, portables and associated systems including boilers, fire sprinklers and annunciation, roofs, chillers, and communication systems.
• To attend and chair/participate in site meetings to ensure work is being performed according to contract documentation, as well as coordinating and communicating with site administrators on status and progress of project.
• To participate in the establishment and maintenance of standards, specifications and guidelines incorporating feedback from school operation for design and specification improvements.
• Attend and participate in internal and system meetings as required.
• To perform other duties as assigned.

Line of Responsibility:

Responsible to the Associate Manager, Capital and Renewal

Education, Experience And Qualifications

• A three year post-secondary degree or diploma in Engineering, Architecture, Building Sciences, Facilities Management, or a related field, or equivalent, as approved by the Board.
• Relevant professional certifications (e.g., FMA, P.Eng., CET, PMP) are highly desirable.
• Minimum of seven years of progressive related experience in project and construction management, preferably within a large institutional or public sector environment (e.g., school board, university, municipal government).
• Proven experience managing a diverse portfolio of buildings and infrastructure.
• Knowledge of Building and Fire Codes, engineering standards and practices, Health and Safety Legislation and Ministry of Labour standards.
• Knowledge of computer applications. (CAD, Word, Excel, PowerPoint, and databases)
• Requires a valid Ontario Driver’s License and have access to transportation.

LEADERSHIP

• Supports the Associate Manager, Capital and Renewal in overseeing the Board’s new construction, additions, and renewal projects.
• Assist in the managing of capital, renewal, and contracted service budgets ensuring fiscal responsibility and accountability for all project expenditures.
• Builds and maintains collaborative relationships with individuals and groups within and outside of the Board including cross functional teams, contractors, consultants, community partners, and internal clients to plan, prioritize, and implement projects based on individual student needs and long-term care of Board assets.
• Coordinates with the Municipality regarding student occupancy in inclusive, safe educational environments.

ACCOUNTABILITY & DECISION MAKING

• Responsible for maintaining knowledge of and adherence to Board policies and procedures and applicable legislation, regulations, building codes, and Health and Safety standards (e.g., Ontario Building Code, Occupational Health and Safety Act, Ministry of Education guidelines, Asbestos and designated substances management).
• Ensures that all staff and contractors work in a safe manner and utilize all required health and safety equipment and protective devices and follow all measures and procedures as required by the Occupational Health and Safety Act and Regulations and Regional Policies.
• Supports on-site activities to ensure compliance with established quality, processes, and safety standards.
• Decisions made can have an impact on building occupancy, student and staff safety, and financial exposure. Errors may result in delays in municipal approval, unsafe conditions, increased liability or litigation risk, and significant costs.

Working Conditions

• Typical corporate office environment.
• Requires use of technology and computer equipment for prolonged periods.
• Requires working in active construction environments exposed to dust, noise, climbing and walking on uneven surfaces for extended periods of time.
• Regular travel to various YRDSB school sites and Board facilities.
• May be required to respond to after-hours emergencies or support urgent repairs.
• Use of personal protective equipment on construction sites may be required i.e., hard hat, high visibility vest, and safety footwear.

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community.

Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the . Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

We Actively Encourage Applications From Members Of Groups With Historical And/or Current Barriers To Sovereignty, Equity, Including, But Not Limited To

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
• South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to or a member of the Recruitment Team. If this position is a school based LTO/Contract Teaching position, please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services, Disability Management Team.

Important Note for YRDSB Employees:

If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager ( ) to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process, and you are unable to perform the essential/bona fide requirements (e.g. physical, cognitive requirements), please notify the Recruitment Team by emailing to review next steps (in the email please reference the job title you are applying to).

Important Information For CUPE 1734 Members

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

CUPE 1734 applicants will be considered to have the required educational qualifications based on the job description for the CUPE 1734 classification they currently hold on a permanent basis, in accordance with the terms of the CUPE 1734 Collective Agreement.

Online applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.

The personnel file of all internal applicants will be reviewed as part of the selection process.