Assistant Maintenance Coordinator

Thales Group; Halifax; Hybrid; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Extended Health

Dental

HSA

Life Insurance

AD&D

Short-term Disability

Cancer Care Program

Travel Insurance

Employee Discounts

Job summary

Thales Group is seeking an Assistant Maintenance Coordinator in Halifax, Canada. You will support Ship Maintenance Leads and the Service Delivery team by coordinating maintenance tasks, ensuring quality, safety, and proper documentation, and managing tools and materials.

You will help generate reports, review OQE, and ensure the contracted TSN network has the necessary documentation and materials to complete tasks, while complying with export control and security requirements.

Qualifications

• Technical diploma in marine technical field or certified technologist/technician by a recognized licensing body.
• Minimum 2 years of hands-on maintenance experience within the last 5 years.
• Ability to organize data sets with high accuracy.
• Strong communication and reporting skills interfacing with stakeholders.
• Excellent organizational and time-management skills in a fast-paced environment.
• Collaborative, able to work across multi-disciplinary teams.
• Proficiency with MS Word, Excel, PowerPoint (and related tools).

Responsibilities

• Execute assigned actions in Thales tools to maintain workflow momentum for maintenance defects.
• Assist in organizing Objective Quality Evidence (OQE) for close-out processes.
• Draft Statements of Work (SOW) for defect resolution and review maintenance instructions.
• Support tracking and resolution of Corrective Maintenance with status updates.
• Attend weekly meetings to capture and distribute accurate minutes.
• Gather data and materials for MSDC presentations and KPI reviews.
• Contribute to broader Service Delivery Team tasks as needed.

Skills

Hands-on maintenance

Data organization

Communication & reporting

Collaboration

Time management

MS Word/Excel/PowerPoint

Education

Technical program diploma in marine technical field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SAP/DRMIS/MAXIMO/JIRA

Job description

Location: Halifax - Wilkinson, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Position Summary

The role of the Assistant Maintenance Coordinator is to provide maintenance package support to the Ship Maintenance Leads and the broader Service Delivery team for managing and coordinating their assigned maintenance tasks. The Assistant Maintenance Coordinator ensures: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; and management of all material expended or returned by the TSN's. The Assistant Maintenance Coordinator will assist the Ship Maintenance Leads in the generation and managing of reports and review of all documentation (OQE) required to close out maintenance tasks. The Assistant Maintenance Coordinator will support the Ship Maintenance Leads to ensure our contracted Technical Support network (TSN) have all the necessary documentation and materials to complete their designated maintenance tasks.

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Key Areas of Responsibility

• Executing assigned actions in Thales tools to ensure workflow momentum for all Preventative and Corrective maintenance defects assigned to the team;
• Assisting with the organizing of the necessary Objective Quality Evidence (OQE) to support the internal close-out processes and to satisfy FTA/MEPM requirements;
• Assist in drafting Statements of Work (SOW) for defect resolution and reviewing maintenance instructions to ensure service providers have sufficient information to complete assigned tasks;
• Supporting the tracking and resolution of Corrective Maintenance, helping to provide internal (Engineering Services) and external stakeholders with necessary status updates;
• Attending weekly AAT/Pre-AAT (AJISS Assignment Team) meetings with internal and external stakeholders to assist with capturing, formatting and distributing accurate meeting minutes;
• Assisting in gathering data and presentation of materials for the Material State Disclosure Conferences (MSDC) and key performance metric reviews;
• Additional responsibilities within the broader Service Delivery Team where required.

Health, Safety & Environment

Comply with all relevant HS&E legislative requirements, policies, procedures and framework with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment. Promote Thales’s Health, Safety and Environmental programs by demonstrating HS&E Leadership in a professional and supportive manner.

Basic Qualifications

• Possess a technical program diploma in a marine technical field offered by a recognized technical institute or certified as a technologist/technician by a recognized provincial, state, or federal (national) licensing body in a relevant field;
• Possess a minimum of two (2) years of demonstrated practical hands on experience performing maintenance activities within the last five (5) years.
• Demonstrated ability to work with and organize data sets with a high degree of accuracy;
• Strong communication and reporting skills with the ability to confidently interface between various internal and external stakeholders;
• Strong organizational and time management skills, capable of balancing multiple support priorities in a fast-paced waterfront environment;
• A natural collaborator who fosters cooperative working relationships across multi-disciplinary teams;
• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential.

Preferred Qualifications

• A foundational understanding of project management or project coordination is desirable.
• Previous experience with document management or enterprise systems (SAP/DRMIS, MAXIMO, JIRA) desirable.

Physical Demand

Predominantly office based, but will also be required to work onboard Naval Vessels, or remotely (including from home). Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also require working at heights. Must meet all federal government requirements to access Canadian government facilities, including Naval Dockyards.

Physical Environment

Office or onboard Naval ships alongside in harbor, or at sea, therefore must meet all federal government requirements to access Canadian government facilities, including naval dockyards.

Travel

Occasional domestic or international travel may be required, which will include access to government facilities and assets, including naval vessels.

Customer Location Based or Site Visits

Required to visit shipyards and Naval Dockyards during Work Periods.

Regulatory Compliance Requirements

Canada Access to Trade Controlled Hardware, Software, Technical Information Controlled Goods Program Clearance Security Clearance (indicate level required below) COVID-19 Vaccine Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR. Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program. Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Pay Transparency

The anticipated Total Target Compensation (TTC), inclusive of annual salary and bonus eligibility, for this role is $50,000 to 70,000 CAD Annual. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, provincial, and federal laws.

AI

We use artificial intelligence-enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

What We Offer

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace.

Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.