Assistant Maintenance Coordinator

Thales; Dartmouth; Hybrid; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Extended Health benefit

RRSP match

Paid vacation

Employee discounts

Job summary

Thales Halifax is seeking an Assistant Maintenance Coordinator to support ship maintenance leads and the Service Delivery team. You will help manage maintenance tasks, organize evidence, and ensure timely close-out documentation.

The role requires a technical diploma in marine technology and hands-on maintenance experience, with strong data handling and MS Office skills. This is a hybrid position in Halifax, NS, with occasional travel and compliance duties.

Qualifications

• Possess a technical program diploma in a marine technical field offered by a recognized technical institute or certified as a technologist/technician by a recognized licensing body.
• Minimum of two years of hands-on maintenance experience within the last five years.
• Demonstrated ability to work with and organize data sets with a high degree of accuracy.
• Strong communication and reporting skills with the ability to interface between internal and external stakeholders.
• Strong organizational and time management skills in a fast-paced waterfront environment.
• A natural collaborator who fosters cooperative working relationships across multi-disciplinary teams; strong computer literacy with MS Office essentials.

Responsibilities

• Execute assigned actions in Thales tools to maintain workflow momentum for maintenance tasks.
• Assist in organizing Objective Quality Evidence (OQE) to support close-out processes and compliance requirements.
• Draft Statements of Work (SOW) for defect resolution and review maintenance instructions for service providers.
• Support tracking and resolution of Corrective Maintenance and provide status updates to stakeholders.
• Attend weekly meetings to capture, format, and distribute accurate minutes.
• Gather data and prepare materials for conferences and KPI reviews; support broader Service Delivery Team as needed.

Skills

Data management

Communication

Organizational skills

Collaboration

MS Office proficiency

Education

Technical program diploma in marine technical field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Location: Halifax - Wilkinson, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

This is a hybrid role in Halifax, NS

Position Summary

The role of the Assistant Maintenance Coordinator is to provide maintenance package support to the Ship Maintenance Leads and the broader Service Delivery team for managing and coordinating their assigned maintenance tasks. The Assistant Maintenance Coordinator ensures: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; and management of all material expended or returned by the TSN's. The Assistant Maintenance Coordinator will assist the Ship Maintenance Leads in the generation and managing of reports and review of all documentation (OQE) required to close out maintenance tasks. The Assistant Maintenance Coordinator will support the Ship Maintenance Leads to ensure our contracted Technical Support network (TSN) have all the necessary documentation and materials to complete their designated maintenance tasks.

Key Areas of Responsibility

• Executing assigned actions in Thales tools to ensure workflow momentum for all Preventative and Corrective maintenance defects assigned to the team;
• Assisting with the organizing of the necessary Objective Quality Evidence (OQE) to support the internal close-out processes and to satisfy FTA/MEPM requirements;
• Assist in drafting Statements of Work (SOW) for defect resolution and reviewing maintenance instructions to ensure service providers have sufficient information to complete assigned tasks;
• Supporting the tracking and resolution of Corrective Maintenance, helping to provide internal (Engineering Services) and external stakeholders with necessary status updates;
• Attending weekly AAT/Pre-AAT (AJISS Assignment Team) meetings with internal and external stakeholders to assist with capturing, formatting and distributing accurate meeting minutes;
• Assisting in gathering data and presentation of materials for the Material State Disclosure Conferences (MSDC) and key performance metric reviews; and
• Additional responsibilities within the broader Service Delivery Team where required.
• Health, Safety & Environment
  • Comply with all relevant HS&E legislative requirements, policies, procedures and framework with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment.
  • Promote Thales's Health, Safety and Environmental programs by demonstrating HS&E Leadership in a professional and supportive manner.

Basic Qualifications

• Possess a technical program diploma in a marine technical field offered by a recognized technical institute or certified as a technologist/technician by a recognized provincial, state, or federal (national) licensing body in a relevant field; and
• Possess a minimum of two (2) years of demonstrated practical hands on experience performing maintenance activities within the last five (5) years.
• Demonstrated ability to work with and organize data sets with a high degree of accuracy;
• Strong communication and reporting skills with the ability to confidently interface between various internal and external stakeholders;
• Strong organizational and time management skills, capable of balancing multiple support priorities in a fast-paced waterfront environment;
• A natural collaborator who fosters cooperative working relationships across multi-disciplinary teams; and
• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential.

Preferred Qualifications

• A foundational understanding of project management or project coordination is desirable.
• Previous experience with document management or enterprise systems (SAP/DRMIS, MAXIMO, JIRA) desirable.

Physical Demand

Predominantly office based, but will also be required to work onboard Naval Vessels, or remotely (including from home). Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also require working at heights. Must meet all federal government requirements to access Canadian government facilities, including Naval Dockyards

Special Position Requirements

Schedule: 40 Hours per week during Core Business Hours Monday-Friday.

Physical Environment:

Office or onboard Naval ships alongside in harbor, or at sea, therefore must meet all federal government requirements to access Canadian government facilities, including naval dockyards

Travel:

Occasional domestic or international travel may be required, which will include access to government facilities and assets, including naval vessels

Customer Location Based or Site Visits:

Required to visit shipyards and Naval Dockyards during Work Periods.

Regulatory Compliance Requirements

Canada

Access to Trade Controlled Hardware, Software, Technical Information

Controlled Goods Program Clearance

Security Clearance

(indicate level required below)

COVID-19 Vaccine

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

What We Offer

• Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

Say HI and learn more about working at Thales click here click here. Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.