Administrative Assistant, Clinical Operations

Fraser Health; Surrey; On-site; CAD 34,000 - 45,000; Full time

Job summary

Fraser Health is seeking an organized administrative professional to provide high-level support to leadership and help drive operational excellence across the health authority.

You will coordinate executive calendars, prepare reports and presentations, manage communications, and support meetings and projects to ensure efficient operations and quality patient care.

Qualifications

• Grade 12 and graduation from an administrative or secretarial program with 3 years' related experience or an equivalent combination.
• Demonstrates leadership practices and creates conditions for people to succeed.
• Proficient with Microsoft Office and capable of handling multiple priorities independently.

Responsibilities

• Provide administrative and secretarial support to the Director; draft correspondence and prepare reports and presentations.
• Manage executive calendars and coordinate meetings, agendas, and minutes.
• Respond to inquiries and route information to appropriate areas; maintain filing and records.

Skills

Typing 55 wpm

Microsoft Office

Multitasking

Communication

Education

Grade 12 + admin/secretarial program

Job description

Salary

The salary range for this position is CAD $25.26 - $33.15 / hour

Job Summary

Are you an organized, proactive professional who thrives in a fast-paced environment and enjoys making a meaningful impact behind the scenes? Fraser Health is looking for a skilled administrative professional to provide high-level support to leadership while contributing to one of Canada's largest and fastest-growing health authorities.

In this dynamic role, you'll be at the center of important initiatives, coordinating executive calendars, preparing reports and presentations, managing communications, supporting meetings and projects, and helping drive operational excellence. As a trusted partner to leadership, you'll play a key role in ensuring efficient business operations that ultimately support the delivery of exceptional care to patients, families, and communities across the Fraser Health region.

Why Fraser Health?

• Make a difference in healthcare without working directly in patient care
• Collaborate with leaders and teams across the organization
• Enjoy a diverse role where every day brings new challenges and opportunities
• Build valuable experience in a large, complex and respected healthcare environment
• Access competitive benefits, pension, career growth opportunities, and professional development

What You'll Bring

You're a highly organized professional with exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities with confidence. Whether coordinating executive schedules, preparing complex documents, organizing meetings, or handling sensitive information, you're known for your professionalism, initiative, and ability to keep things running smoothly.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

1. Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
2. Researches, organizes, and summarizes support materials. Generates reports and presentations.
3. Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
4. Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
5. Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
6. Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
7. Assists inthe monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
8. Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
9. Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
10. Performs other related duties.

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

• Ability to type55 w.p.m.
• Ability to operate a computer using a variety of desktop technologyand other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
• Ability to work independently and manage multiple and rapidly changing priorities.
• Ability to deal effectively with others.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.