Assistant Facility Manager

University of Toronto; Toronto; Hybrid; CAD 77,000 - 98,000; Full time

Job summary

The University of Toronto, St. George Campus, invites applications for an Assistant Facility Manager. The role involves leading daily operations for the facility, supervising staff, and ensuring maintenance, security, and services for members and guests.

Under the Manager, Facility Operations, you will oversee event support, budgeting, safety planning, and SOP development while acting as the manager's designate in their absence. Strong leadership and collaboration are essential.

Qualifications

• University degree required; preferably Bachelors of Physical and Health Education or equivalent.
• 3+ years in sport facility management and leadership in similar facilities.
• 3+ years in maintenance planning, repair, and budget management.
• Experience with Health and Safety issues, emergency planning and response.
• 3+ years managing staff, preferably unionized.
• Mechanical aptitude with understanding of repairs and materials management.
• Knowledge of Electrical, Plumbing, Locksmith and Carpentry trades.
• Familiarity with employment standards and safety practices.
• Strong interpersonal, communication, planning, scheduling and supervisory skills.
• Excellent negotiation and teamwork abilities.
• Proficient in Microsoft Office.

Responsibilities

• Determine logistical details for provisional facilities support during events and schedule setup/takedown.
• Track and monitor work orders to ensure timely completion.
• Manage purchase, delivery, storage, security and day-to-day distribution of equipment (max $2,500).
• Resolve issues within scope and escalate when required.
• Supervise non-USW bargaining unit staff; provide training and scheduling oversight.
• Create and update standard operating procedures manual.
• Respond to incidents and notify staff or authorities as needed.
• Maintain visual appearance standards and adhere to rules and instructions.

Skills

Facility management

Leadership

Budget management

Safety planning

Staff supervision

Communication

Education

Bachelor's degree in Physical and Health Education

Tools

Microsoft Office

Job description

About us:

The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity https://kpe.utoronto.ca/.

Your opportunity:

Under the general direction of the Manager, Facility Operations, the Assistant Facility Manager is responsible and accountable for the implementation of daily work duties and responsibilities of full-time and part-time staff under their direction; relating to the maintenance, security, and physical operation of the Facility and the support services to the members, lessees, guests, and/or spectators. The Assistant Facility Manager supports the short and long term facility planning activities and acts as the Facility Manager's designate in their absence.

Your responsibilities will include:

• Determining logistical details required to provide provisional facilities support during events and scheduling the set up and takedown of equipment required for events


• Tracking and monitoring work order status, and ensuringthat work orders are completed appropriately


• Responsible for the purchase ($2,500 maximum), delivery, storage set up, security, servicing, and day to day distribution of equipment


• Resolving issues within the scope of the role and escalating problems as required


• Supervising non-USW bargaining unit employees, providing formal job-related training and responsibility for scheduling and workflow


• Creating and editing a standard operating procedures manual


• Responding to incidents and notifying appropriate staff, supervisors and/or authorities as needed


• Following rules and procedural instructions to ensure visual appearance standards are maintained

Essential Qualifications:

• University degree, preferably a Bachelors of Physical and Health Education, or an equivalent combination of education and experience.


• Minimum of 3 years of related sport facility management and leadership experience in a comparable facility conducting facility administration and directing maintenance duties.


• Minimum of 3 years experience performing; preventative maintenance, repair, renovation projects, experience in budget management.


• Demonstrated experience with Health andSafety Issues, emergency planning and emergency response.


• Minimum of 3 years managing and supervising staff preferably unionized employees


• Mechanical aptitude necessary with understanding of simple repairs and basic materials management and maintenance


• Knowledge of related trades (Electrical, Plumbing, Locksmith and Carpentry) is necessary


• Knowledge of employment standards, health and safety and sound management practices is necessary


• Excellent interpersonal, communication, customer service, planning, scheduling and supervisory skills


• Excellent negotiation and diplomacy skills, proven ability to collaborate and participate effectively within a team


• Intermediate knowledge of Microsoft Office (Word and Excel)


• Excellent verbal and written communication skills


• Must have good judgement to analyze situations quickly, effectively and confidentially


• Must have a high degree of initiative and self-motivation and the ability to prioritize work independently according to demands


• Must have the ability to exercise tact and discretion and maintain a positive attitude while under pressure

Assets (Nonessential):

• A working knowledge of and human resource policies and procedures and their application is an asset

To be successful in this role you will be:

• Communicator


• Cooperative


• Diplomatic


• Problem solver
  
• Procedural


• Punctual


• Team player

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .

Closing Date: 09/18/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Facilities/Ancillary Services

Campus: St. George (Downtown Toronto)