Assistant Facility Manager

University of Toronto; Toronto; On-site; CAD 80,000 - 102,000; Full time

Job summary

The University of Toronto's Faculty of Kinesiology and Physical Education seeks a facilities/ancillary services professional to coordinate event logistics, arrange equipment setup and takedown, and monitor work orders and security.

The position requires a university degree (preferably BPH Ed), at least 3 years in facility management with leadership and budget experience, plus strong interpersonal, planning and safety skills. Schedule: full-time, 7:00 a.m. – 3:15 p.m.

Qualifications

• University degree, preferably a Bachelor of Physical and Health Education, or an equivalent combination of education and experience.
• Minimum of 3 years related sport facility management and leadership experience in a comparable facility.
• Minimum of 3 years experience in preventative maintenance, repair, renovation projects, and budget management.
• Minimum of 3 years managing and supervising staff, preferably unionized employees.
• Knowledge of Health and Safety issues, emergency planning and response.
• Mechanical aptitude with understanding of simple repairs and materials management.
• Knowledge of trades (Electrical, Plumbing, Locksmith, Carpentry).
• Excellent communication and planning skills.
• Intermediate knowledge of Microsoft Office (Word and Excel).
• Ability to work independently with initiative and good judgement.

Responsibilities

• Determining logistical details required to provide provisional facilities support during events and scheduling the set up and takedown of equipment for events.
• Tracking and monitoring work order status and ensuring completion of work orders.
• Responsible for ordering, delivery, storage setup, security, servicing, and day-to-day distribution of equipment.
• Resolving issues within scope and escalating problems as required.
• Supervising non-USW bargaining unit employees and providing training and scheduling responsibilities.
• Creating and editing standard operating procedures.
• Responding to incidents and notifying staff or authorities as needed.
• Maintaining visual appearance standards according to rules and procedures.

Skills

Interpersonal skills

Communication skills

Planning and scheduling

Supervisory skills

Team player

Negotiation and diplomacy

Education

Bachelor’s degree (preferably BPH Ed)

Tools

Microsoft Office

Job description

Faculty of Kinesiology & Physl Ed.Faculty of Kinesiology & Physl Ed.Your responsibilities will include:.Determining logistical details required to provide provisional facilities support during even...

Full-time, Part-time

Faculty of Kinesiology & Physl Ed.Faculty of Kinesiology & Physl Ed.The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advan...

Description:

Your responsibilities will include:

• Determining logistical details required to provide provisional facilities support during events and scheduling the set up and takedown of equipment required for events.
• Tracking and monitoring work order status, and ensuring that work orders are completed appropriately.
• Responsible for ordering, delivery, storage set up, security, servicing, and day to day distribution of equipment.
• Resolving issues within the scope of the role and escalating problems as required.
• Supervising non-USW bargaining unit employees, providing formal job-related training and responsibility for scheduling and workflow.
• Creating and editing a standard operating procedures manual.
• Responding to incidents and notifying appropriate staff, supervisors and/or authorities as needed.
• Following rules and procedural instructions to ensure visual appearance standards are maintained.

Essential Qualifications:

• University degree, preferably a Bachelors of Physical and Health Education, or an equivalent combination of education and experience.
• Minimum of 3 years of related sport facility management and leadership experience in a comparable facility conducting facility administration and directing maintenance duties.
• Minimum of 3 years experience performing; preventative maintenance, repair, renovation projects, experience in budget management.
• Minimum of 3 years managing and supervising staff preferably unionized employees.
• Demonstrated experience with Health and Safety Issues, emergency planning and emergency response.
• Mechanical aptitude necessary with understanding of simple repairs and basic materials managementand maintenance.
• Knowledge of related trades (Electrical, Plumbing, Locksmith and Carpentry) is necessary.
• Knowledge of employment standards, health and safety and sound management practices is necessary.
• Excellent interpersonal, communication, customer service, planning, scheduling and supervisory skills.
• Excellent negotiation and diplomacy skills, proven ability to collaborate and participate effectively within a team.
• Intermediate knowledge of Microsoft Office (Word and Excel).
• Excellent verbal and written communication skills.
• Must have good judgement to analyze situations quickly, effectively and confidentially.
• Must have a high degree of initiative and self-motivation and the ability to prioritize work independently according to demands.
• Must have the ability to exercise tact and discretion and maintain a positive attitude while under pressure.

Assets (Nonessential):

• A working knowledge of and human resource policies and procedures and their application is an asset.

To be successful in this role you will be:

• Cooperative
• Diplomatic
• Procedural
• Punctual
• Team player

Closing Date: 11/05/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time Monday to Friday, 7:00 a.m. - 3:15 p.m.
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $79,640 with an annual step progression to a maximum of $101,845. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol
Job Category: Facilities/Ancillary Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.