ASSISTANT, ELECTIONS

City of Brampton; Brampton; On-site; CAD 72,000 - 80,000; Full time

Job summary

City of Brampton is seeking an Assistant, Elections to support the Deputy Clerk, Elections in coordinating municipal election activities.

The role handles planning, staffing, training, and logistics for Election Day across Brampton's voting locations. Strong communication, organization, and MS Office skills are essential. This is a 35-hour work week in City Hall with a temporary contract.

Qualifications

• High school graduation plus an additional program of up to one year or equivalent in Office Administration or equivalent.
• Over one year up to two years of related experience.
• Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Detail oriented, well organized, and able to multi-task meeting deadlines.
• Analytical skills for complex problem solving.
• Ability to work independently or as part of a team.
• Knowledge of MS Office and Web applications.

Responsibilities

• Provide organized and proactive assistance with planning and organizing all aspects of election roll-out.
• Recruit approximately 2,000+ Election Day staff.
• Organize and assign election staff to more than 150 voting locations.
• Organize and ensure all staff receive appropriate training and election worker information.
• Assist in organizing and participating in training sessions for election workers.
• Conduct audits of proposed voting locations, while checking accessibility and technological requirements.
• Liaise and coordinate with School Boards; draft and present voting location agreements.
• Create voting location profiles and floor plans; order voting location supplies and manage supplies inventory.
• Assist with the organization of Advance Voting and Election Day activities.
• Assist with overseeing operations and procedures during Advance Voting days and Election Day.
• Assist with candidate nomination and third-party advertiser registration process.
• Review candidate endorsement forms and post candidate and third-party advertiser contact information to Brampton Votes website.
• Organize Candidate Information Night as well as other public/staff information sessions, community engagement and outreach events
• Participate in mock elections
• Provide internal and external customer service, ensuring City staff, candidates and residents receive up to date information regarding voter directories, candidate information, election staff records, voting times and locations, as well as key updates for the Brampton Votes website
• Liaise and coordinate with third party Voters’ List processing vendor to ensure system meets the City’s needs
• Liaise and coordinate with Elections Ontario to update voting subdivision boundaries
• Participate in review of ballots
• Participate in review and testing of voter notification letters
• Assist in creating and preparing training manuals and materials
• Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs)
• Perform additional related tasks as required

Skills

communication skills

interpersonal skills

customer service

detail oriented

multitasking

analytical skills

teamwork

Education

High school + Office Admin program

Tools

MS Office

Web applications

Job description

Job Requisition Number: 519
Number of Positions: 2
Job Type: Union
Job Code: Assistant, Elections
Department: GENERAL GOVERNMENT
Division: Corporate Managed
Salary Range:
1st Step $72,381.40 per annum
2nd Step: $76,221.60 per annum
Job Rate: $80,225.60 per annum
Job Grade: 6
Job Status and Duration: Full Time (FT), Temporary (T), vacancy for 3.00 months
Hours of Work: 35 Hour work week
Location: City Hall
Posting Date: 08/28/2026
Closing Date: 09/07/2026

Notice to Internal Applicants: To ensure your application is processed as internal, please submit your application using your City of Brampton work email address. External and internal applicants are now being considered.

Responsible for assisting the Deputy Clerk, Elections, Accessibility and Lottery Licensing and Coordinator, Elections, with timely management of election and voter information, as well as assisting with the conduct and administration of the Municipal Election.

POSITION DUTIES:

• Provide organized and proactive assistance with planning and organizing all aspects of election roll-out
• Recruit approximately 2,000+ Election Day staff
• Organize and assign election staff to more than 150 voting locations
• Organize and ensure all staff receive appropriate training and election worker information
• Assist in organizing and participating in training sessions for election workers
• Conduct audits of proposed voting locations, while checking accessibility and technological requirements
• Liaise and coordinate with School Boards; draft and present voting location agreements
• Create voting location profiles and floor plans; order voting location supplies and manage supplies inventory
• Assist with the organization of Advance Voting and Election Day activities
• Assist with overseeing operations and procedures during Advance Voting days and Election Day
• Assist with candidate nomination and third-party advertiser registration process
• Review candidate endorsement forms and post candidate and third-party advertiser contact information to Brampton Votes website
• Organize Candidate Information Night as well as other public/staff information sessions, community engagement and outreach events
• Participate in mock elections
• Provide internal and external customer service, ensuring City staff, candidates and residents receive up to date information regarding voter directories, candidate information, election staff records, voting times and locations, as well as key updates for the Brampton Votes website
• Liaise and coordinate with third party Voters’ List processing vendor to ensure system meets the City’s needs
• Liaise and coordinate with Elections Ontario to update voting subdivision boundaries
• Participate in review of ballots
• Participate in review and testing of voter notification letters
• Assist in creating and preparing training manuals and materials
• Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs)
• Perform additional related tasks as required

EDUCATION:

• High school (Grade 12) graduation plus an additional program of up to one year or equivalent in Office Administration or equivalent

EXPERIENCE:

• Over one year up to and including two years of related experience.

OTHER SKILLS AND ASSETS:

• Previous experience associated with municipal elections considered an asset.
• Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Detail oriented, well organized, and able to multi-task a variety of tasks and activities meeting conflicting priorities and timelines
• Analytical skills for complex problem solving
• Ability to work independently or as part of a team.
• Ability to work with minimum supervision in a fast paced, flexible, challenging, progressive environment.
• Knowledge of MS Office and Web applications.

Additional Information

Interview: Our recruitment process may be completed with video conference technology.

**Various tests and/or exams may be administered as part of the selection criteria.

Applicants who do not meet the educational requirements but have direct related experience may be considered.
As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

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The City is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accommodations at any point during the application and hiring process, please contact [e-mail] or 905.874.2150 with your accommodation needs, quoting the job opening ID#, job title. Any information received relating to accommodation will be addressed confidentially