Assistant Corporate Secretary

enmax; Calgary; Hybrid; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Free onsite fitness facility

Onsite massage

Onsite child care centre

Free parking

Job summary

ENMAX Corporation is seeking an Assistant Corporate Secretary to administer governance frameworks and support the Board of Directors, committees, and the Shareholder. The role involves coordinating materials from the Executive Team and maintaining corporate records in a hybrid work environment at ENMAX Place, Calgary.

Ideal candidates have 5+ years supporting senior executives or boards, strong governance experience, exceptional written communication, and the ability to handle confidential

Qualifications

• 5+ years of experience supporting senior executives or Boards, legal, regulatory tribunal or compliance processes.
• Experience carrying out corporate governance practices and processes or equivalent.
• Exceptional written communication and attention to detail for preparing board materials and reports.
• Strong organizational abilities and project management skills.

Responsibilities

• Plan and execute logistics of all Board, Committee and Shareholder meetings, including material preparation and submission.
• Attend Board and Shareholder meetings and record and produce meeting minutes.
• Administer the Board's online portal and provide corporate secretarial support.
• Act in the place of the Corporate Secretary when unavailable.
• Coordinate governance disclosures and internal/external communications.
• Track and report on governance practices and maintain corporate records/minute books.
• Prepare and send meeting notices, agendas, minutes and board packages.
• Support preparation for key Shareholder events including the AGM.

Skills

Executive support

Governance

Communication

Confidentiality

Education

Post-secondary degree or corporate secretarial designation

Job description

Current ENMAX employees are encouraged to apply through their internal Workday access.

PEOPLE. That's the power behind ENMAX Corporation. As one of Alberta's leading energy and utility providers, our employees are the strength and knowledge that continue to drive our success. At the ENMAX group of companies, we look for energy solutions for today, while knowing we have the power to provide for a better tomorrow.

The Assistant Corporate Secretary administers ENMAX's corporate governance framework and provides support to the ENMAX Board of Directors, its Committees and the Shareholder in the discharge of their various governance duties and responsibilities, including coordination of materials from the Executive Team in support of Board activities.

Major Responsibilities:

• Plan and execute logistics of all Board, Committee and Shareholder meetings including material preparation and submission
• Attend Board and Shareholder meetings and record and produce meeting minutes
• Administering, developing and maintaining the Board's online portal
• Provide corporate secretarial support to the ENMAX group of companies, as appropriate
• Act in the place of the Corporate Secretary when the Corporate Secretary is unable to act
• Provide corporate records management and disclosure functions; provide or procure research on matters relevant to board operations and governance trends
• Coordinate corporate governance disclosures and internal/external communication requirements
• Track and report on current corporate governance practices
• Oversee maintenance of ENMAX's corporate records and minute books
• Document preparation for Board and Shareholder deliverables including reports and resolutions
• Oversee administration of payroll in connection with the payment of director's fees and retainers for the members of the Board of Directors
• Prepare and send out meeting notices, communicate directly with Board members, prepare agendas, minutes and board packages
• Work together with Shareholder Relations and Strategic Projects Manager and related functions in preparation for and delivery of key Shareholder events including ENMAX's AGM

Education Required:

• Post-secondary degree in law, business, communications or related field or a corporate secretarial designation or training program
• Equivalent combination of education and experience will be considered

Qualifications & Experience:

• 5 plus years of experience supporting senior executives or Boards, legal, regulatory tribunal or compliance processes
• Experience carrying out corporate governance practices and processes or equivalent
• Exceptional written communication, grammar and attention to detail required for preparing and reviewing Board materials and external reports
• Strong organizational abilities and project management skills
• Highly effective relationship‑building skills, with a collaborative approach and commitment to team success
• Proven ability to handle sensitive information and context with confidentiality and care

Competencies:

• Commitment to maintaining the confidentiality of Board materials and information, exercising discretion and discretion in all aspects of the role
• Self‑motivated and proactive, with the ability to independently identify and prioritize work and take appropriate action
• Strong sense of ownership, accountability, and follow‑through
• Proactively identifies issues, opportunities, and potential solutions, with the ability to make thoughtful recommendations
• Sound business judgment, discretion, and professionalism, with the ability to provide balanced support and service to a range of stakeholders, including the Board of Directors, Executive Team, and ENMAX's Shareholder
• Strong verbal communication skills, with the ability to communicate clearly and effectively with stakeholders at all levels

ENMAX Values - Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation

Did we mention the ENMAX Advantage?

We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as:

• free onsite fitness facility
• onsite massage
• onsite child care centre (upon availability, offered from our ENMAX Place location 141 - 50 Ave. SE)
• free parking
• and much more

Location:

This role will be part of our hybrid (home and office) workforce with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesdays, Wednesdays, and Thursdays.

Note:

If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know. ENMAX welcomes all qualified applicants to apply and is committed t