Assistant Corporate Secretary

ENMAX Corporation; Calgary; Hybrid; CAD 110,000 - 165,000; Full time

Benefits offered by this job

Flexible benefits program

Free onsite fitness facility

Onsite massage

Onsite child care centre (subject to 2

Free parking

Job summary

ENMAX Corporation is seeking an Assistant Corporate Secretary to administer its corporate governance framework and support the ENMAX Board, Committees, and Shareholder. The role includes coordinating materials, taking minutes, maintaining the online portal, and ensuring governance disclosures are properly managed.

This is a 12-month limited-term position based in Calgary with hybrid work options. The successful candidate will have post-secondary education in law, business, or communications and

Qualifications

• 5+ years supporting senior executives or boards, legal/regulatory/compliance exposure.
• Experience carrying out corporate governance practices and processes.
• Exceptional written communication, grammar and attention to detail for board materials.
• Strong organizational abilities and project management skills.
• Collaborative approach and ability to work with diverse stakeholders, maintaining confidentiality.

Responsibilities

• Plan and execute logistics for Board, Committee and Shareholder meetings, including material prep.
• Attend meetings and record minutes, prepare agendas and board packages.
• Administer and maintain the Board's online portal and disclosure processes.
• Provide corporate secretarial support across ENMAX group of companies.
• Cover duties when Corporate Secretary is unavailable.
• Coordinate governance disclosures and internal/external communications.
• Track governance practices and maintain corporate records/minute books.
• Prepare reports and resolutions for Board/Shareholder deliverables.
• Oversee payroll-related aspects of director fees/retainers.
• Support Shareholder events and AGM coordination.

Skills

Board governance

Executive support

Communication

Organization

Confidentiality

Relationship building

Education

Post-secondary degree in law, business, communications or related field

Tools

Board portal

Job description

Current ENMAX employees are encouraged to apply through their internal Workday access. Posted: August 21, 2026 Closing Date: August 31, 2026 Position Type: Limited Term (12 months) Union: Exempt - Management Professional (MP) PEOPLE. That's the power behind ENMAX Corporation. As one of Alberta's leading energy and utility providers, our employees are the strength and knowledge that continue to drive our success. At the ENMAX group of companies, we look for energy solutions for today, while knowing we have the power to provide for a better tomorrow.

The Assistant Corporate Secretary administers ENMAX’s corporate governance framework and provides support to the ENMAX Board of Directors, its Committees and the Shareholder in the discharge of their various governance duties and responsibilities, including coordination of materials from the Executive Team in support of Board activities.

Major Responsibilities

• Plan and execute logistics of all Board, Committee and Shareholder meetings including material preparation and submission
• Attend Board and Shareholder meetings and record and produce meeting minutes
• Administering, developing and maintaining the Board’s online portal
• Provide corporate secretarial support to the ENMAX group of companies, as appropriate
• Act in the place of the Corporate Secretary when the Corporate Secretary is unable to act
• Provide corporate records management and disclosure functions; provide or procure research on matters relevant to board operations and governance trends
• Coordinate corporate governance disclosures and internal/external communication requirements
• Track and report on current corporate governance practices
• Oversee maintenance of ENMAX’s corporate records and minute books
• Document preparation for Board and Shareholder deliverables including reports and resolutions
• Oversee administration of payroll in connection with the payment of director’s fees and retainers for the members of the Board of Directors
• Prepare and send out meeting notices, communicate directly with Board members, prepare agendas, minutes and board packages
• Work together with Shareholder Relations and Strategic Projects Manager and related functions in preparation for and delivery of key Shareholder events including ENMAX’s AGM

Education Required

Post-secondary degree in law, business, communications or related field or a corporate secretarial designation or training program Equivalent combination of education and experience will be considered

Qualifications & Experience

• 5 plus years of experience supporting senior executives or Boards, legal, regulatory tribunal or compliance processes
• Experience carrying out corporate governance practices and processes or equivalent
• Exceptional written communication, grammar and attention to detail required for preparing and reviewing Board materials and external reports
• Strong organizational abilities and project management skills
• Highly effective relationship-building skills, with a collaborative approach and commitment to team success
• Proven ability to handle sensitive information and context with confidentiality and care

Competencies

• Commitment to maintaining the confidentiality of Board materials and information, exercising discretion and care in all aspects of the role
• Self-motivated and proactive, with the ability to independently identify and prioritize work and take appropriate action
• Strong sense of ownership, accountability, and follow-through
• Proactively identifies issues, opportunities, and potential solutions, with the ability to make thoughtful recommendations
• Sound business judgment, discretion, and professionalism, with the ability to provide balanced support and service to a range of stakeholders, including the Board of Directors, Executive Team, and ENMAX’s Shareholder
• Strong verbal communication skills, with the ability to communicate clearly and effectively with stakeholders at all levels

ENMAX Values

Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation

Did we mention the ENMAX Advantage? We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility, onsite massage, onsite child care centre (upon availability, offered from our ENMAX Place location 141-50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.

Location

This role will be part of our hybrid (home and office) workforce with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesdays, Wednesdays, and Thursdays. Note: If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know.

ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions. Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.

Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required.

In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples. ENMAX headquarters is in Calgary, Alberta, the traditional territory of the Blackfoot Confederacy, comprised of the Siksika, Kainai, Piikani, and Amskapi Piikuni Nations; the Tsuut’ina Nation; and the îyârhe Nakoda Nations of Chiniki, Bearspaw, and Goodstoney, and home to the Métis Nation of Alberta, as well as many diverse Indigenous people who have made the city their home. We are committed to strengthening relationships with Indigenous Nations and peoples in all communities where we operate, through respect and collaboration.

For more than a century, we have helped power Alberta, and our communities still count on us every day. What sets us apart isn’t just keeping the lights on, but how we do it. We put people first, act as good neighbours, and earn trust through promises kept, not made. Reliable by nature, we plan responsibly for tomorrow while keeping energy accessible and dependable today. This is energy people can count on now, and trust for the future. This is ENMAX.