Assistant Administrator

Mon Sheong Foundation; Canada; On-site; CAD 62,000 - 83,000; Full time

Job summary

Mon Sheong Foundation is seeking an Assistant Administrator to oversee daily operations of assigned long-term care homes in Canada. You will work under the Senior Administrator, manage human resources, operations and financial resources, and liaise with community agencies and regulators to uphold the Foundation's mission.

The role emphasizes staffing, policy implementation, risk and quality management, and collaboration with Home Administrators to ensure high standards of resident care and

Qualifications

• Managerial experience in facility-based or community-based long-term care.
• Excellent verbal and written communication skills in English (Chinese an asset).
• Fluent in English both verbal and written; leadership and administrative abilities are required.

Responsibilities

• Implement policies of the Board/Executive/Home Committee and ensure compliance.
• Study and interpret relevant legislation and guidelines for programs and cost sharing.
• Program staffing and organizational structure with Home Administrator.
• Supervise and develop Home staff; recruitment and performance reviews.
• Maintain policy manuals and ensure regulatory adherence under the Act.
• Coordinate budgeting and financial control with department heads.
• Develop and review quality management and risk management processes.
• Support accreditation processes and staff professional development.
• Collaborate with ministry consultants and regulatory bodies.

Skills

Managerial experience

Excellent verbal communication

Fluent English (verbal and written)

Education

Bachelor-level degree or higher in health/services administration or related field

Post-secondary diploma in health or social services (2+ years)

Job description

The Assistant Administrator reports to the Senior Administrator. The Assistant Administrator is responsible for the daily operation of the assigned long term care homes of Mon Sheong Foundation, including human resources, day-to-day operations and financial resources. In addition to administrative responsibilities, he/she also supports the values of the Mon Sheong Foundation and liaises with community agencies and regulatory bodies.

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Main Duties

• Implement all policies of the Board of Directors, the Executive Committee and the Home Committee of Mon Sheong Foundation;
• Study and interpret all relevant legislation and Provincial policy guidelines as to programs, operating standards and financial cost sharing agreements;
• Under the guidance of the Senior Administrator, work with the Home Administrator to program a staffing pattern and organizational structure commensurate with the purposes of a Home and the needs of residents;
• Understand and implement all provisions of relevant legislation including Fixing Long- Term Care Act, 2021, adhere to all regulations made under the Act and maintain up to date policy manuals ensuring adherence to regulations;
• Support the Home Administrator to supervise, select, terminate employment, develop and evaluate the assigned Home’s staff;
• Under the guidance of the Senior Administrator, work with the Home Administrator to be responsible for formulating, maintaining and periodically reviewing the General Policy and Procedure Manual of the Home, subject to the approval of the Board;
• Under the guidance of the Senior Administrator and work closely with the Home Administrators and Human Resources to develop, review, update and conduct the general orientation and annual retraining program;
• Work closely with the Home Administrator and the Homes’ management team and all parties to effect and maintain a high standard of resident care. (for example: to manage Homes’ quality management program, prepare and participate in CARF accreditation process);
• Encourage staff to participate in seminars and conference of all types which may benefit residents and/or the Home;
• Maintain a continuous relationship with the Ministry consultants/ advisors;
• Ensure resident admitted to a facility receive quality care consistent with the Home’s Mission, Service Philosophy Policies and Procedures;
• Work with the Home Administrator to develop formal structures for accountability for each manager responsible for the different service areas to ensure standards are maintained and risk management issues are investigated, reported, corrected and prevented;
• Work with the Home Administrator to coordinate the Home’s Quality Improvement activities, and to function as the Home’s Risk Manager;
• Responsible of all assigned duties of the Home Administrator as detailed in Fixing Long-Term Care Act;
• Administer, lead, organize and coordinate special projects as assigned by Senior Administrator;
• Work with the Home Administrator to prepare the annual operating and capital budget in co-operation with department heads and implements appropriate accounting systems, which includes an effective system for ongoing internal financial control;
• Any other duties may be assigned from time to time.

Qualifications

• Managerial experience in facility based or community based Long Term Care services;
• A post-secondary degree from a program that is a minimum of 3 years in duration, or a post-secondary diploma in health or social services from a program that is a minimum of 2 years in duration;
• At least 2 years working experience, (i) in a managerial or supervisory capacity in the health or social services sector, (ii) willing to complete a course/certification program on long-term care management recognized by the Ontario Ministry of Health and Long-Term Care within 3 years;
• Demonstrated leadership, financial management and administrative abilities;
• Excellent verbal and communication skills;
• Good knowledge of current trends and legislation in long term care and community services;
• Fluent in English both verbal and written. Chinese language skills are an asset.

REASON OF POSTING:New Position

SALARY RANGE:$62,000 – $83,000 per annum

NOTE:We thank all candidates for their interests. However, only those selected for interviews will be contacted. No telephone calls please. No automated software or AI tools are used during the screening process.

Disclaimer: Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.