Assistant Accounting Manager

Cartel Agency Inc.; Toronto; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an Assistant Accounting Manager to join their dynamic law firm. In this pivotal role, you will oversee financial operations, manage accounting functions using PCLaw, and ensure compliance with legal regulations. This position offers the opportunity to mentor a talented team while contributing to the firm's success. With a focus on innovation and collaboration, this firm provides a supportive environment for professional growth. If you are ready to take the next step in your accounting career and make a significant impact, this is the perfect opportunity for you.

Qualifications

• 5+ years of accounting experience, preferably in a law firm environment.
• Strong proficiency with PCLaw and ADP payroll systems.

Responsibilities

• Manage accounting operations and prepare financial reports using PCLaw.
• Oversee payroll operations and ensure compliance with LSO regulations.

Skills

Accounting Experience

Financial Reporting

Analytical Skills

Organizational Skills

Communication Skills

Staff Training

Tools

PCLaw

ADP Payroll Systems

Microsoft Excel

Job description

Assistant Accounting Manager

Join a dynamic, forward-thinking law firm that prides itself on fostering innovation, collaboration, and professional growth. With a rich history of excellence in the legal industry, our client is looking for someone with law firm accounting experience who can bring their expertise to oversee financial operations, mentor a talented team, and ensure seamless day-to-day processes. Beyond the numbers, you’ll be part of a workplace that offers opportunities for development and celebrates success. If you’re ready to elevate your career in an environment where your skills will truly shine, this is your moment. Join a workplace where your impact will be felt – apply now! Competitive salary and benefits are also offered.

Key Responsibilities

1. Report directly to the Managing Partner and Senior Partner on all financial matters, including accounting, cash flow, budgeting, and financial planning.
2. Manage the firm’s accounting operations using PCLaw, including the preparation of weekly, monthly, and annual financial reports.
3. Oversee Accounts Payable and Accounts Receivable functions, ensuring timely and accurate processing.
4. Reconcile Trust Accounts and General Accounts to comply with Law Society of Ontario (LSO) regulations, including documentation for all trust-related transactions.
5. Prepare and submit the LSO Annual Report for all lawyers and handle LawPro Professional Liability Insurance matters.
6. Manage disbursements, billings, and the calculation of transaction levies.
7. Conduct monthly and annual reconciliations, including adjusting entries and accurate maintenance of financial records.
8. Train staff on the use of PCLaw to ensure operational efficiency and compliance.
9. Prepare daily cash flow reports, allocate expenses to appropriate accounts, and review bank accounts online daily.
10. Oversee payroll operations, including setting up new hires in ADP, payroll reconciliation, and the preparation of T4s and year-end filings such as EHT.
11. Administer the firm’s benefits program, calculate bonuses and compensation for lawyers, and maintain the Equitrac system.
12. Maintain the fixed assets register and determine capital asset classification for purchases.
13. Manage HST filings and payments for the partnership and associated management companies.
14. Liaise with the firm’s bank and CPA on financial matters.
15. Prepare monthly invoices for management companies and post bank deposits.
16. Open new files in PCLaw and handle other day-to-day accounting duties as required.

Qualifications

1. 5+ years of accounting experience, preferably within a law firm environment.
2. Strong proficiency with PCLaw and experience with ADP payroll systems.
3. Comprehensive knowledge of LSO rules for trust and general account management.
4. Expertise in financial reporting, reconciliations, and compliance, including the preparation of financial reports and legal filings (e.g., HST, EHT, LawPro).
5. Strong organizational skills with the ability to manage multiple priorities and meet strict deadlines.
6. Exceptional attention to detail and analytical skills.
7. Proven experience in staff training and mentoring, particularly in legal accounting software.
8. Excellent communication and interpersonal skills for liaising with partners, lawyers, banks, and external stakeholders.
9. Advanced proficiency in Microsoft Excel and other accounting tools.
10. Ability to work both independently and collaboratively in a fast-paced legal environment.

To apply, please forward your resume to Zaheeda Merali, Manager – Executive Search at [e-mail]