Archives Assistant Winter 2027 Co-Op Student

County of Simcoe; Midhurst; Hybrid; CAD 26,000 - 30,000; Full time

Job summary

County of Simcoe in Midhurst, ON is seeking an Archives Assistant to help maintain and relocate collections, re-box and re-folder records, and perform basic archival conservation and digitization tasks.

The role supports reference services, research, supplier and accessioning paperwork, and creates copy for the Archives website and social media. Candidates must be a registered full-time post‑secondary student in a co‑op program with strong writing and organizational skills.

Qualifications

• Must be a registered full-time post-secondary student in an approved co-op program.
• Must have completed a criminal reference check from within the last 6 months.
• Must be able to lift boxes up to 45 lbs to shoulder height
• Experience with historical and/or archival research would be an asset
• Excellent writing, communication and organizational skills are a must.
• Software experience with Windows, MS Office, and Internet applications.
• Proficiency in MS Word and Excel would be an asset.
• Proficiency in Adobe software (e.g. Acrobat, Photoshop) would be an asset
• Experience with digital imaging, digitization, and digital image editing would be assets
• Customer service experience would be an asset

Responsibilities

• Re-boxing and re-foldering records
• Matching records with inventories/box lists
• Physically relocating large collections
• Basic archival conservation and preservation work
• Completion of digitization projects
• Assisting with reference services, research, and records retrieval
• Supervised application of processing and preservation priority metrics to archival records
• Creation of written copy for use on the Archives website, blog, and social media promotions
• Preparation of general correspondence
• Assisting with Archives donation and accessioning paperwork
• Laundering white cotton gloves at an adjacent building
• The Archives Assistant will perform other duties as required.

Skills

Excellent writing and communication

Organizational skills

Customer service experience

Ability to lift 45 lbs

Adaptability

Education

Enrolled full-time post-secondary student in approved co-op program

Tools

Windows

MS Office

Excel

Adobe software (Acrobat, Photoshop)

Digital imaging software

Job description

Close Date

2 October 2026

Contract Type

Temporary - Full Time

Location

Midhurst, ON L9X 1N6 CA (Primary)

Job Description

DUTIES AND RESPONSIBILITIES

The Archives Assistant will assist in the physical maintenance of collections. This may include:

• Re-boxing and re-foldering records
• Matching records with inventories/box lists,
• Physically relocating large collections, some of which may have national historical significance.
• Basic archival conservation and preservation work, including surface cleaning and other rehabilitation of dirty and/or damaged records

The Archives Assistant will assist with all other aspects of archival services. This may include:

• Completion of digitization projects
• Assisting with reference services, research, and records retrieval
• Supervised application of processing and preservation priority metrics to archival records
• Creation of written copy for use on the Archives website, blog, and social media promotions
• Preparation of general correspondence
• Assisting with Archives donation and accessioning paperwork
• Laundering white cotton gloves at an adjacent building

The Archives Assistant will perform other duties as required.

POSITION REQUIREMENTS

• Must be a registered full-time post-secondary student in an approved co-op program.
• Must have completed a criminal reference check from within the last 6 months.
• Must be able to lift boxes up to 45 lbs to shoulder height
• Experience with historical and/or archival research would be an asset
• Excellent writing, communication and organizational skills are a must.
• Software experience with Windows, MS Office, and Internet applications.
• oFluency in MS Word and Excel would be an asset.
• oProficiency in Adobe software (e.g. Acrobat, Photoshop) would be an asset
• oExperience with digital imaging, digitization, and digital image editing would be assets
• Customer service experience would be an asset

CORPORATE COMPETENCIES

Has knowledge of and demonstrated ability in our corporate competencies:

• Acts with the Customer in Mind
• Ensures Accountability
• Continuously Seeks to Improve Work Processes
• Collaborates
• Communicates with Impact
• Is Resilient

POSITION DETAILS

Anticipated Length: January - April 2027

Union: CUPE 5820.01

#COSIND

Salary Grade

$18.89 - $22.48

Union

Non Union

The County of Simcoe thanks all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted.

Personal information provided is collected under the authority of the Municipal Act (2001) and will be used to determine eligibility for employment.