Architectural Project Coordinator

Architecture49 Inc.; Toronto; On-site; CAD 63,600 - 87,500; Full time

Job summary

Architecture49 Inc. is seeking a Project Coordinator in Toronto, Ontario, to assist with project administration and management within the architectural firm. You will support the project management team by coordinating communications, maintaining project documentation, and facilitating proposal development. Ideal candidates have a degree in marketing or communications, strong written skills, and experience with graphic design software.

Join a team committed to innovation and excellence in architectural design. This role offers a diverse work environment that values inclusion and collaboration.

Qualifications

• Degree in marketing, communications, journalism, public relations, or equivalent experience.
• Strong written and verbal communication skills, including editing and proofreading abilities.
• Experience working in a coordination or administrative capacity as part of a project delivery team is considered an asset.

Responsibilities

• Assist the project management team with delivery and administration of projects.
• Coordinate and distribute client and stakeholder communications.
• Collaborate with internal team and external stakeholders for proposals.

Skills

Strong written and verbal communication skills

Experience in coordination or administrative role

Understanding of graphic design principles

Proficiency with Microsoft 365

Experience with Adobe Creative Suite

Education

Degree in marketing, communications, journalism, or public relations

Tools

Microsoft Project

Adobe Creative Suite

Job description

Influenced by the wealth of international cultures that thrives in one of North America’s most vibrant and diverse cities, the GTA region is at the forefront of architectural design. Our team specializes in the design of world class transportation facilities and sports and entertainment venues. The central hub of Toronto’s office brings together innovation, creativity, and a commitment to architectural excellence. The team is dedicated to shaping the urban and suburban landscapes throughout the Greater Toronto Area. Our region delivers exceptional design solutions that elevate functionality and create spaces that inspire, engage, and bring people together.

Responsibilities

• Assist the project management team with the delivery and administration of projects
• Scheduling, recording, reviewing and distributing meeting minutes
• Assisting with the formatting, review and collection of content for project plans and reports
• Collecting and organizing project documentation, project folders, and deliverables.
• Coordination, and distribution of client and stakeholder communications
• Assisting with the execution of subconsultant agreements, and client invoicing.
• Collaborate with internal team and external stakeholders to lead and coordinate timely, high-quality, and competitive proposals in response to RFPs.
• Prepare proposal qualification material and coordinate graphic and layout design for proposals that align with evaluation criteria and submission compliance.
• Monitor procurement websites and media for RFPs and future opportunities.
• Build and maintain relationships with sub-consultants, contractors, and industry experts, serving as the primary point of contact for proposal-related questions, deliverables, and requests.
• Manage and update the region’s project data sheets, resumes, and marketing materials.
• Liaise with A49 Communications Lead to ensure local stories, social content, and news are shared.
• Research and coordinate trade shows and conferences, including budgets, attendance, speaking roles, and sponsorships. Prepare trade show and presentation materials.

Qualifications

• Degree in marketing, communications, journalism, public relations, or equivalent experience.
• Strong written and verbal communication skills, including editing and proofreading abilities.
• Experience working in a coordination or administrative capacity as part of a project delivery team is considered an asset.
• Experience in writing and storytelling.
• Understanding of graphic design principles and use of Adobe Creative suite is preferred.
• Proficient with Microsoft 365 and scheduling software (MS Project)
• Previous experience in engineering, architectural, or professional services firms is considered an asset.
• Knowledge and experience with Microsoft project is considered an asset.
• CAPM or PMP Certification is considered an asset.

Compensation

AB, BC, NT, NU, SK & YT: $69,700 - 92,300

MB & ON: $63,600 - 87,500

NB, NL, NS, PE & QC: $62,900 - 83,600

Disclosure

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Inclusion and Diversity

At Architecture49, we strive to create inclusive work environments for everyone. We are committed to supporting a workplace where diversity is embraced and our people are respected, valued, accepted, and are encouraged to reach their full potential. Our employee resource groups (ERGs) help us celebrate diversity and build a culture of belonging: Black Professional People Network; CIRCLE (Indigenous); VIBE (2SLGBTQIA+); Women of WSP; and the Developing Professionals Network.

We are committed to providing equal opportunities and achieving a representative work environment that reflects our people, communities and clients. We encourage people from systemically marginalized groups to apply, including Indigenous Persons, Persons identifying with a disability/ies, 2SLGBTQIA+ Persons, Persons identifying as a visible minority, and Women.

At A49, we take accessibility seriously and accommodations are available on request for candidates taking part in all aspects of the selection process. For accommodation queries/requests please contact: [e-mail]

Architecture49 is committed to Truth and Reconciliation, and to Call to Action #92. We recognize that our practices directly build upon and benefit from the gifts of the earth, and affirm our commitment to continued learning, respect, and ongoing collaboration as we work to engage in decolonization and reconciliation.

Safety and Health

Health and Safety is a core paramount value of A49. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).