Ap Specialist

EnergyLink Corp; Calgary; On-site; CAD 42,000 - 66,000; Full time

Job summary

EnergyLink International is seeking a detail-oriented Accounts Payable Specialist to manage the day-to-day AP cycle, ensuring invoices are processed accurately and vendors are paid on time. You will maintain records and support internal controls within a fast-paced finance team.

The role reports to the Junior Controller and offers growth within the financial profession, with opportunities to optimize AP processes and collaborate across the finance function.

Qualifications

• Post-secondary education in Accounting, Finance, Business Administration, or a related field is an asset.
• 2+ years of accounts payable or accounting experience preferred.
• Strong understanding of basic accounting principles and AP processes.
• Experience with accounting software or ERP systems.
• Strong Microsoft Excel skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple deadlines in a high-volume environment.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with the Finance team.

Responsibilities

• Process, review, code, and enter vendor invoices accurately and efficiently.
• Verify invoices against purchase orders, receiving docs, contracts, and approvals.
• Perform two-way and three-way invoice matching and investigate discrepancies.
• Prepare and process scheduled vendor payments by ACH, EFT, cheque, wire, or other methods.
• Monitor payment due dates and apply early-payment discounts when possible.
• Reconcile vendor statements and investigate outstanding or disputed balances.
• Respond professionally to vendor and internal inquiries regarding invoices and balances.
• Maintain accurate vendor records, including banking and tax information.
• Monitor the AP inbox and ensure invoices are processed promptly.
• Maintain organized electronic and physical AP records.
• Assist with audit requests and provide supporting docs.
• Identify opportunities to improve AP processes, efficiency, and accuracy.
• Follow company policies, accounting standards, and internal controls.
• Perform other accounting and administrative duties as assigned.

Skills

Accounts payable

Excel

Attention to detail

Communication

Education

Post-secondary education in Accounting/Finance/Business

Tools

ERP systems

Accounting software

Job description

ACCOUNTS PAYABLE SPECIALIST

INTRODUCTION

EnergyLink International is a leading supplier of specialized and balanced solutions for air emissions and noise management, acoustic consulting, gas turbine auxiliary systems and turnkey buildings. Backed by more than 25 years of ingenuity and a strong commitment to customer excellence we have an unwavering focus on developing leading-edge technologies, environmental advancements, superior construction, and quality manufacturing through our team of dedicated professionals who ensure our customers are well positioned for both today and the future.

As a customer-centric organization, EnergyLink International is always searching for top talent who can assist us in delivering above and beyond for our valued clients. If you are looking to make a difference, have the drive to go further and achieve even more, we would like to meet you and invite you and join our growing team.

POSITION OVERVIEW

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance & Accounting team. The successful candidate will be responsible for managing the day-to-day accounts payable cycle, ensuring invoices are accurately processed, vendors are paid on time, and financial records are maintained in accordance with company policies and internal controls.

This is an excellent opportunity for someone to grow in the financial profession who enjoys working with numbers, solving discrepancies, and working in a fast-paced environment.

STRUCTURE

This position will report to the Junior Controller.

SPECIFIC ACCOUNTABILITY

• Process, review, code, and enter vendor invoices accurately and efficiently.
• Verify invoices against purchase orders, receiving documentation, contracts, and appropriate approvals.
• Perform two-way and three-way invoice matching and investigate discrepancies.
• Prepare and process scheduled vendor payments by ACH, EFT, cheque, wire, or other approved payment methods.
• Monitor payment due dates and take advantage of applicable early-payment discounts.
• Reconcile vendor statements and investigate outstanding or disputed balances.
• Respond professionally to vendor and internal inquiries regarding invoices, payments, and account balances.
• Maintain accurate vendor records, including banking and tax information.
• Monitor the AP inbox and ensure invoices and supporting documentation are processed promptly.
• Maintain organized electronic and physical AP records.
• Assist with audit requests and provide supporting documentation as required.
• Identify opportunities to improve AP processes, efficiency, and accuracy.
• Follow company policies, accounting standards, and internal controls.
• Perform other accounting and administrative duties as assigned.

QUALIFICATIONS AND SKILLS

• Post-secondary education in Accounting, Finance, Business Administration, or a related field is an asset.
• 2+ years of accounts payable or accounting experience preferred.
• Strong understanding of basic accounting principles and AP processes.
• Experience with accounting software or ERP systems.
• Strong Microsoft Excel skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple deadlines in a high-volume environment.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with the broader Finance team.
• High level of integrity and discretion when handling confidential financial information.

AND FINALLY …

At the core of EnergyLink is a team of highly respected professionals in a variety of different disciplines backed by significant experience. Like-minded people who are committed to making EnergyLink a success and building a different company.

Although the skills are different, there are five important characteristics (the five I’s) that each team member represents and is what continues to differentiate us as a company.

Inclusive

First and foremost is inclusivity, a real team player. There is no room for egos or silos at EnergyLink. We are all one team working together, listening to each other, leveraging expertise, helping in other areas when required and proudly celebrating everyone’s achievements.

Insightful

Every team member is exceptionally experienced within their own discipline. They bring tremendous value to the team by continuously demonstrating their unique skill sets, insights, and expertise. It is a common belief that whether it is internal with team members or an external customer – everyone is a client, and we are committed to providing superior service in everything we do.

Integrity

Every team member has a common understanding that their reputation is the foundation behind EnergyLink’s reputation. It’s about honesty, going above and beyond, being respectful and taking ownership when things go wrong. Not trying to cover up a mistake or placing blame elsewhere but owning it and taking action to ensure the job is always done right.

Impassioned

Passion is what drives EnergyLink team members. Not only a passion for chosen disciplines, but a desire to be the best. A drive to always be at the forefront, embracing change, always growing, and advancing, challenging the norm, and making the most of your experience so you can deliver the best solution possible.

Influencers

Everyone at EnergyLink is an influencer, leading by example and continuously demonstrating your strengths and expertise with every interaction and project. It’s about having confidence (not ego) and providing sound knowledge so you can effectively influence those around you to achieve something better.