AP / Purchasing Coordinator

Francis Construction Group; San Juan de Terranova; Hybrid; CAD 58,000 - 86,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

A growing commercial construction company is seeking an AP / Purchasing Coordinator to support accounting and operations teams. Ideal candidates will be detail-oriented and proactive, managing purchase orders and vendor communications. This full-time position is based in Chicago with potential hybrid flexibility post-training. We offer competitive pay, health insurance, and a collaborative work environment, emphasizing growth and learning opportunities as the company expands.

Qualifications

• Strong organizational and follow-up skills are required.
• Comfortable working with invoices, receipts, and documentation.
• Proficiency in Excel and other computer tools is necessary.
• Clear, professional communication with vendors and teams.
• Willingness to learn new systems and processes.

Responsibilities

• Prepare and issue purchase orders for materials and services.
• Track deliveries and organize documentation for invoicing.
• Assist with accounts payable processing and maintain records.
• Assist with three-way matching (purchase order, receipt, vendor invoice).
• Communicate with vendors regarding invoices, documentation, and discrepancies.
• Upload and organize documents in company systems (e.g., Procore, shared drives).
• Support the accounting team with accounts payable processing.
• Maintain organized records for auditing and compliance.

Skills

Strong organizational skills

Communication skills

Basic computer proficiency

Attention to detail

Willingness to learn

Tools

Excel

QuickBooks

Procore

Job description

Full Time • Downtown/Loop

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Francis Construction Group is a Chicago-based general contractor and certified MBE/DBE firm performing both GC and self-performed subcontractor work. We partner on public, institutional, and commercial projects and are experiencing continued growth going into 2026.

We are seeking a highly organized AP / Purchasing Coordinator to support our accounting and operations teams. This role is ideal for someone who is detail-oriented, proactive, and interested in growing within a construction or professional services environment.

Position Overview

The AP / Purchasing Coordinator will support accounts payable and purchasing activities by preparing purchase orders, tracking deliveries, organizing receipts, and assisting with invoice processing. Construction experience is not required, but a strong attention to detail and willingness to learn is essential.

Key Responsibilities

• Prepare and issue purchase orders for materials, rentals, trucking, and services
• Track deliveries, tickets, and receipts from vendors and field teams
• Organize documentation to support invoice approval and payment
• Assist with three-way matching (purchase order, receipt, vendor invoice)
• Communicate with vendors regarding invoices, documentation, and discrepancies
• Upload and organize documents in company systems (e.g., Procore, shared drives)
• Support the accounting team with accounts payable processing
• Maintain organized records for auditing and compliance purposes

Qualifications

• Strong organizational and follow-up skills
• Comfortable working with invoices, receipts, and documentation
• Basic computer proficiency (Excel, email, document management)
• Ability to communicate clearly and professionally
• Willingness to learn new systems and processes

Preferred (but not required)

• Construction, accounting, or purchasing experience
• Familiarity with QuickBooks or Procore

Schedule & Location

• Full-time, Monday–Friday
• Office based in Chicago (hybrid flexibility may be considered after training)
• Competitive pay based on experience
• Health and dental insurance available after 90 days
• Paid time off (PTO)
• Paid major holidays

Why Join Francis Construction Group

• Stable, growing company with long-term opportunity
• Supportive, collaborative team environment
• Opportunity to learn construction operations and accounting processes
• Clear potential for growth as the company expands

WE'RE BUILDERS

CAN YOU DIG IT?

Union company with home grown talent that specializes in commercial construction, Francis Construction Group (Francis CG) is available to provide professional services needed. With over 30 years experience in commercial renovation, our team is capable to provide excellent services needed.