AMC Purchasing and Productions Assistant Manager

Amsmediacentre; Ontario; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading organization seeks a Purchasing and Productions Assistant Manager to oversee inventory and purchasing tasks while ensuring optimal operation of production equipment. The role involves tracking financial performance against the budget and managing team dynamics effectively. Ideal for candidates with strong problem-solving skills and the ability to work under pressure.

Qualifications

• Ability to supervise and motivate a team.
• Demonstrated time management skills.
• Availability to work flexible hours.

Responsibilities

• Responsible for daily in-store tasks such as purchasing stock and maintaining inventory.
• Complete monthly inventory and report to management.
• Handle maintenance requests for production equipment.

Skills

Accountability

Attention to Detail

Communication

Cultural Sensitivity

Problem Solving

Conflict Management

Time Management

Customer / Client Focused

Job description

AMC Purchasing and Productions Assistant Manager

Alma Mater Society, Kingston, Ontario, Canada

Job Description

Posted Thursday, April 3, 2025 at 4 : 00 AM

The Alma Mater Society (AMS) is the oldest student association in Canada and has been a central student organization at Queen's since its founding in 1858. Today, the AMS acts as a service, advocacy, and governing body on behalf of all students enrolled in AMS-affiliated programs at Queen's University.

The AMS is a not-for-profit entity created by the Society to ensure its continuing financial viability by overseeing the management of its services and associated financial affairs. It is bound by the By-laws and corporate philosophy of our Mission and Operating statements as set out in the AMS Constitution.

In addition to providing wage-based service staff positions for students wanting employment, the AMS seeks to support the Society's broader objectives through the provisioning of a high quality, relevant range of student funded services, that provide a wide range of employment opportunities and meaningful out-of-classroom learning and skill acquisition experiences for students.

AMS Media Centre Purchasing and Productions Assistant Manager

Job Summary

The AMS Media Centre Purchasing and Productions Assistant Manager will, under the direction of the AMS Media Centre Head Manager, be responsible for the daily in-store tasks associated with the Media Centre. This includes purchasing stock, maintaining inventory, and troubleshooting various production machines and software.

The contracted hours for this role, under the discretion of the AMS Media Centre Head Manager, may be subject to increase to account for busy periods such as Convocation in Summer, staff training in Fall, and transition and training in Spring.

• Accountability
• Attention to Detail
• Communication
• Cultural Sensitivity
• Problem Solving
• Conflict Management
• Time Management
• Customer / Client Focused

Job Duties

• 30 hours / week May-mid September, 25 hours / week mid-September - April
• Complete monthly inventory and provide summaries to the Head Manager, Marketing and Media Officer, and Accounting Assistant on the last day of each month, ensuring the reporting sheet has the correct quantities, and updating cost of goods as necessary.
• Handle maintenance requests of all production equipment, contacting the necessary suppliers when needed for maintenance calls.
• Monitor actual financial results against the approved budget in the organization accounting system (Business Central) each month, to track performance, approve all vendor invoices, and ensure proper payment.
• Track all copyright production in the service and report to Access Copyright Canada.
• Act as Copyright Officer for customer and staff inquiries and delegate graphic design commissions and page design to Graphics staff.

Job Requirements

• Ability to supervise and motivate a team to achieve and exceed their goals.
• Ability to delegate, set expectations, and monitor progress of all direct reports.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Ability to identify measures of performance and actions needed to improve or correct performance.
• Demonstrated time management skills.
• Ability to remain calm and poised in urgent situations.
• Open availability and flexibility to work nights, weekends, and store openings and closing to meet the needs of the business.
• Highly effective project management, prioritization, multi-tasking, and time management skills to meet deadlines.
• Ability to build and sustain relationships with key business partners and other external stakeholders.

Work Conditions

• High levels of stress and pressure.
• Interaction with employees, management, and the public at large.
• Operation of desktop computer and peripherals.
• Working in an office environment and on location.

The AMS is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of age, race, religion, colour, disability, sex, sexual orientation, or national origin.