Alumni Engagement Coordinator

ubc; Vancouver; On-site; CAD 69,000 - 99,000; Full time

Job summary

UBC in Vancouver is seeking an Alumni Engagement Coordinator to provide program support and coordinate alumni engagement initiatives, fostering lifelong relationships with students and alumni.

Key duties include program coordination, database mining, tracking interactions, and supporting budgets and events, reporting to the Associate Director, Alumni Engagement.

Responsibilities

• Coordinate and implement alumni UBC programs, monitor timelines and budgets.
• Maintain registration systems, track budgets, and prepare briefing notes.
• Support development and launch of alumni engagement initiatives.
• Coordinate volunteers and staff for programs and events.
• Prepare briefing notes, reports, and presentations.

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Development & Alumni Engagement, Level A

Job Title

Alumni Engagement Coordinator

Department

DAE Education | Alumni Engagement

Compensation Range

$6,143.67 - $8,830.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 21, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Alumni Engagement Coordinator is responsible for providing program support to implement and coordinate alumni engagement programs and services. They are expected to be instrumental in the delivery of programs and services designed to facilitate a lifelong relationship with UBC students and alumni.

Major responsibilities include: program coordination, database mining, tracking alumni interactions and executing strategies around alumni UBC s engagement framework.

Organizational Status

Reports to Associate Director, Alumni Engagement.

Works with alumni UBC staff, UBC staff, alumni volunteers, university administration, alumni and development professionals, faculty members, students, and on and off-campus community and organizations.

Work Performed

1. Program Coordination

• Responsible for the coordination and implementation of alumni UBC programs, in consultation with the Alumni Engagement Officers, Managers & Directors, alumni UBC; monitors timelines, budgets and assessments
• Provides support to alumni programming including setting up and maintaining registration systems, tracking budgets, writing and submitting requests for the President s time, and preparing briefing notes
• Supports the Alumni Engagement Managers and Directors in the development and implementation of alumni UBC programs and new initiatives to advance alumni UBC s strategic plan
• Supports partnerships internally and externally to coordinate and deliver alumni related activities, programs, resources, and events. Develops relationships with alumni and connects them to their department, program or affinity group as appropriate. Coordinates volunteers and staff to deliver programs including the recruitment, orientation and support for program volunteers
• Serves as a resource person at alumni UBC for various programs and events
• Develops evaluation of alumni programs and services; analyzes statistical information, documents and reports results,

2. Database Mining, Collection and Coordination

• Develops and maintains a deep understanding of the DAE Information Management System (LINKS)
• Maintains accurate alumni and volunteer profiles and program information in the University s database in a timely, accurate and appropriate manner including interactions and POINTS submissions; integrates data collection and data mining into work plan (maintains programming calendar, tracks budgets, tracks and reports on program progress, meetings and points)
• Develops, implements and monitors protocols for the alumni relationship management database and generates reports and lists as required

3. Alumni Engagement Unit Support

• Prepares and writes briefing notes, tracking and reporting, managing data, develops presentations, and providing meeting and event support
• Identifies, researches and coordinates new initiatives to advance the University and alumni UBC
• Attends meetings and events sometimes outside normal work hours; provides event preparation support, and on-site implementation and execution
• Provides finance and budget support for various programs
• Develops presentation materials as required

4. Other Duties

• Needs to accommodate flexible hours (including evenings), attending events and meetings as necessary
• Performs other responsibilities as required

Consequence of Error/Judgement

Given that the incumbent will liaise regularly with senior administration, prominent alumni and donors as well as significant friends and partners of the university, the Alumni Engagement Coordinator is expected to exercise judgment, diplomacy and tact in all interactions. Poor judgement could alienate alumni, damage the university s reputation, as well as negatively impact potential opportunities to engage alumni as friends, volunteers, and donors.

Errors may impact on the