Advisor, Leadership Staffing and Support (Hybrid)

Calgary Board of Education; Calgary; Hybrid; CAD 79,000 - 97,000; Full time

Job summary

The Calgary Board of Education in Calgary, Alberta is seeking a dedicated Administrator Staffing Planner to coordinate principal and assistant-principal recruitment and manage the candidate pool.

You will develop staffing reports, create guidance materials, and collaborate with Education Directors and HR teams to ensure smooth recruitment processes. A Bachelor's degree in Business and 3–5 years HR experience are preferred, with opportunities for flexible work arrangements.

Qualifications

• Bachelor Degree in Business; or equivalent.
• 3–5 years of progressive HR experience focusing on recruitment and/or within a Talent Management environment.
• An equivalent combination of education, experience, and training may be considered.
• Customer service driven; proven ability to develop strategic relationships.
• CHRP (Certified Human Resources Professional) and/or RPR (Registered Professional Recruiter) designation is an asset.

Responsibilities

• Prepares monthly Administrator Staffing reports and presentations.
• Develops, distributes, and analyzes feedback surveys and leadership intent forms, providing reports and insights to Education Directors.
• Creates, updates, and maintains candidate pool materials, process documentation, and reporting to support an effective candidate experience.
• Coordinates and administers all aspects of the candidate pool process, including scheduling committee activities, managing communications, and responding to inquiries.
• Coordinates applicant vetting, credential validation, and related administrative processes.
• Gathers stakeholder feedback and recommend process improvements to enhance program effectiveness.
• Collaborates across HR teams to provide data, reporting, and administrative support for Administrator Staffing initiatives.
• Performs other related duties as assigned.

Skills

Project management

Attention to detail

Communication skills

Interpersonal skills

Teamwork

Education

Bachelor Degree in Business; or equivalent

Tools

Excel

PowerPoint

Outlook

SharePoint

MS Teams

Job description

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 144,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Competition Info

Competition Close Date: Thursday, September 24, 2026 @ 11:59pm

Calendar: This is a year-round position and is eligible to participate in the organization's Earned Days Off (EDO) program, providing additional scheduled time off from June to August in accordance with program guidelines.

Salary: Exempt Grade PP1 $79,400 - $96,800 annually

FTE: 1.0 - 35 hours per week

What does this role look like?

The CBE understands the future of work is flexible. In this role, you are eligible to participate in a flexible work program that allows you to work remotely for up to three days a week. A minimum of two days must be in the office. At certain times, you maybe be required to work in the office more then 2 days per week based on operational requirements.

Purpose

The purpose of this job is to plan, coordinate, and facilitate the key activities related to Admin Staffing.

Accountability

This job is accountable for:

• the planning, scheduling, organizing, communicating and monitoring of principal and assistant-principal candidate pool processes
• the planning, scheduling, organizing, communicating and monitoring of the ARP process, including external recruitment of school administrators during spring staffing
• collaborating with interest holders to implement effective administrative staffing solutions

What will you do?

Major Responsibilities

• Prepares monthly Administrator Staffing reports and presentations.
• Develops, distributes, and analyzes feedback surveys and leadership intent forms, providing reports and insights to Education Directors.
• Creates, updates, and maintains candidate pool materials, process documentation, and reporting to support an effective candidate experience.
• Coordinates and administers all aspects of the candidate pool process, including scheduling committee activities, managing communications, and responding to inquiries.
• Coordinates applicant vetting, credential validation, and related administrative processes.
• Gathers stakeholder feedback and recommend process improvements to enhance program effectiveness.
• Collaborates across HR teams to provide data, reporting, and administrative support for Administrator Staffing initiatives.
• Performs other related duties as assigned.

What are we looking for?

Qualifications

Education and Experience

• Bachelor Degree in Business; or equivalent.
• Three to five years of progressive experience in Human Resource with a focus on recruitment and/or within a Talent Management environment
• An equivalent combination of education, experience, and training may be considered.
• Customer service driven; proven ability to develop strategic relationships.
• CHRP (Certified Human Resources Professional) and/or RPR (Registered Professional Recruiter) designation is an asset.

Demonstrated Skills and Competencies

• Demonstrated project management skills combined with a high attention to detail
• Ability to work under pressure in a fast-paced environment with changing priorities
• Comfort in communicating across all levels of the organization
• Demonstrated ability to effectively utilize computer applications such as Excel, PowerPoint, Word, Outlook, SharePoint, Microsoft Forms, and MS Teams to accomplish work responsibilities.
• Demonstrated strong written and oral communication skills
• Demonstrated strong interpersonal skills combined with the ability to create positive relationships, establish rapport, and influence various interest groups and stakeholders.
• Must be able to work effectively in a team-orientated work setting of multiple tight timelines.
• Personal suitability.

Conditions of Employment

Police Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

What happens next?

We thank all candidates for their interest in this position however only those selected for an interview will be contacted.

Land Acknowledgement

The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION.