Advisor - Board Coordination

Alberta Health Services; Edmonton; On-site; CAD 44,000 - 75,000; Full time

Job summary

Assisted Living Alberta seeks a Board Coordination professional to support the Board Chair, members, and committees. The role ensures governance processes are followed, minutes are accurate, and confidential records are maintained, while coordinating on annual calendars and reporting deadlines.

The position requires strong governance experience, discretion, and the ability to escalate issues. It supports strategic planning and interacts with executives and ministries as needed.

Qualifications

• Five years of governance, legal, or senior administrative support experience.
• At least three years supporting a Board of Directors and/or Board committees.
• Experience coordinating board processes, preparing minutes, and tracking follow-ups.

Responsibilities

• Prepare and review board agendas and briefing materials for completeness.
• Document minutes and resolutions accurately; maintain confidential governance records.
• Track Board decisions, action items, and reporting deadlines; escalate issues as needed.
• Coordinate onboarding for Board members and align governance work plans with leadership.

Skills

Board governance experience

Education

Diploma in Business Administration

Legal Assistant/Paralegal studies

Paralegal studies

BA in Public Administration/Policy/Communications

Job description

Assisted Living Alberta (ALA) seeks a professional with strong board governance experience to provide governance, administrative, and strategic coordination support to the Board Chair, Board members, and Board committees. Reporting to the Chief of Staff and working closely with the Board Chair and executive leadership, the Board Coordination helps ensure the Board has the information, processes, and records required to fulfill its governance, oversight, and accountability responsibilities.The Board Coordination coordinates Board and committee business, prepares agendas, briefing materials, correspondence, and governance documents, and acts as a primary liaison with Board members, executive leadership, and Alberta government ministries. This role requires sound judgement, discretion, attention to detail, and a practical understanding of board governance and formal decision-making processes. Candidates with a paralegal background and experience supporting boards or corporate governance are particularly encouraged to apply.

Description:

The Board Coordination coordinates Board and committee governance processes, applying knowledge of board mandates, bylaws, terms of reference, policies, and meeting procedures to support effective decision-making. Responsibilities include preparing and reviewing agendas and briefing materials for completeness, documenting minutes and resolutions accurately, maintaining confidential governance records, and tracking Board decisions, action items, and reporting deadlines.The role supports the review and maintenance of governance documents, Board work plans, and annual governance calendars, and coordinates Board member onboarding. Working with executive leadership and relevant subject matter experts, the Board Coordination identifies procedural or documentation gaps, follows up on outstanding matters, and escalates issues requiring clarification or direction. The role requires experience handling sensitive information and maintaining accurate, accessible records of Board deliberations and decisions.The Board Coordination supports annual and multi-year strategic planning, monitors follow-through on Board-approved priorities, and coordinates timely information for strategic and financial oversight. The role prepares status reports on progress, risks, and matters requiring Board consideration, and coordinates stakeholder engagements, meetings, events, travel, and Board and Chair expenses in accordance with ALA policies and delegated authorities.

• Transition Company: Assisted Living Alberta
• Union: Exempt
• Unit and Program: ALA Corporate Office
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 10-NOV-2026
• Date Available: 20-NOV-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $31.64
• Maximum Salary: $54.36
• Vehicle Requirement: Driver’s License, Vehicle Required

• Transition Company: Assisted Living Alberta
• Classification: Advisor
• Union: Exempt
• Unit and Program: ALA Corporate Office
• Primary Location: Seventh Street Plaza
• Location Details: As Per Location
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 10-NOV-2026
• Date Available: 20-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $31.64
• Maximum Salary: $54.36
• Vehicle Requirement: Driver’s License, Vehicle Required

Required Qualifications:

A diploma in Business Administration, Legal Assistant studies, or Paralegal studies, or a Bachelor of Arts in Public Administration, Political Science, Public Policy, Communications, or a related field. A related degree in business or health administration is also acceptable.A minimum of five years of progressively responsible experience in governance, legal, or senior administrative support, including at least three years supporting a Board of Directors and/or Board-appointed committees. Demonstrated experience coordinating board and committee processes, preparing minutes and resolutions, maintaining governance records, and tracking decisions and follow-up actions.

Additional Required Qualifications:

As Required

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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