Advancement Proposal Writer

University of Manitoba; Winnipeg; On-site; CAD 75,000 - 95,000; Full time

Benefits offered by this job

Comprehensive benefits

Competitive vacation time

Professional development opportunities

Job summary

The University of Manitoba is seeking an Associate Registrar and Director of Admissions to lead the undergraduate admissions process. This role involves ensuring that admissions policies and operations align with strategic objectives while providing a fair and student-focused experience.

The successful candidate will manage a team and oversee daily operations of the Admissions Office while collaborating with various faculties and stakeholders.

Qualifications

• Bachelor’s degree required or equivalent education/experience in Communications.
• Three years of directly-related administrative experience required.
• Minimum 3-5 years of journalism or communications experience.

Responsibilities

• Provide leadership and oversight for undergraduate admissions processes.
• Ensure admissions policies support university strategic objectives.
• Manage daily operations and budget of the Admissions Office.

Skills

Written communication

Editing skills

Project management

Detail-oriented

Multitasking

Stakeholder management

Education

Bachelor’s degree in Communications or related field

Tools

Project management tool

Job description

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Associate Registrar and Director of Admissions provides leadership and strategic oversight for the University of Manitoba’s undergraduate admissions process, including domestic and international admissions. Reporting to the Deputy Registrar and Director of Enrolment Management, this role is responsible for ensuring admissions policies, procedures, and operations support the University’s strategic objectives while maintaining a fair, consistent, and student-focused admissions experience.

Leading a team of approximately 24 staff, the Director oversees daily operations, budget management, and resource allocation within the Admissions Office. The successful candidate will work closely with faculties, administrative units, and key stakeholders across the University to ensure efficient admissions processes and the accurate application of admission requirements, policies, and procedures for all undergraduate and professional programs.

The qualifications and experience we’re looking for:

• Bachelor’s degree required or equivalent education/experience in Communications or a related field of study.
• Three years of directly-related administrative experience required.
• Minimum 3-5 years of journalism, communications, or advancement writing experience with philanthropic copywriting experience an asset.
• Experience working with not-for-profit organizations or a post-secondary institution is an asset.
• Demonstrated ability to write for a wide variety of mediums and audiences is required.
• Experience interviewing senior level individuals is required.
• An acceptable equivalent combination of education and experience may be considered.
• Exceptional writing and editing skills are required.
• Proven ability to communicate in written and verbal form is required.
• Outstanding attention to detail is required.
• Demonstrated ability to act positively and efficiently under pressure is required.
• Demonstrated ability to work well with multiple stakeholders in person and remotely is required.
• Demonstrated ability to understand partner needs and goals and to translate those into clear content is required.
• Demonstrated ability to multitask is required.
• Demonstrated project management skills related to proposal writing (research, writing, reviews, editing, approvals) are required.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.
• Compose and edit proposals, cases for support, for specific donors and groups of donors in collaboration with fundraisers across a variety of programs and Faculties at UM.
• Work with Donor Relations team members to gather compelling content by interviewing researchers, faculty, donors, students and UM partners.
• Provide project management oversight for proposal development, partner reviews and needed approvals, to ensure deliverables are completed accurately and on schedule.
• Coordinate proposal design and production using the template design suite, ensuring brand alignment and consistency, and managing printing as required.
• Use the department’s project management tool for file management, and to track assignments and support needed from SMC team members.
• Build and nurture relationships within the SMC department, with Donor Relations and faculties to ensure communication is clear and writing projects stay on track.
• Keep up to date on UM stories, stats and news, and community-at-large news, to ensure proposals are current and relevant.
• Participate in Donor Relations planning sessions and regular meetings to stay up to date on fundraising projects and initiatives.
• Support writing for a wide variety of mediums and audiences.
• Support copywriting on other Advancement Marketing projects as assigned.
• Develop and maintain a clear and consistent brand experience by adhering to brand guidelines, editorial style guides and other brand documentation.
• Participate in cross-functional project teams as a subject matter expert in philanthropic writing.
• Provide support and guidance to colleagues and clients to assist in achieving a positive donor experience and consistent brand presence across advancement marketing and communications materials.
• Ensures a high level of quality across all deliverables.
• Proofread, edit and revise content, ensuring copy is clear and effective.
• Perform quality assurance tests and editorial reviews through peer reviews on drafts and final proofs.
• Evaluate processes and makes recommendations for improving effectiveness and efficiency.
• Follows CP standards and UM’s style guide.
• Develop an inventory of proposals and up-to-date content that can be used as templated content for future proposals and appeals.
• Act as a university-wide resource providing expertise on Advancement marketing copywriting.
• Remain current on emerging trends and technologies related to advancement writing and marketing.
• Other duties as assigned.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: October 18, 2026

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.