Admitting Clerk

Interlake-Eastern RHA; Stonewall; On-site; CAD 27,000 - 33,000; Part time

Job summary

Interlake-Eastern Regional Health Authority is seeking a Patient Admitting Clerk for Stonewall District Health. This part-time role (0.6 FTE) operates in days and is posted as permanent, with emphasis on accurate patient registration and high-quality customer service.

The incumbent will maintain secure health records, ensure correct filing, and support health information services with confidentiality and professionalism in a matrix environment.

Qualifications

• Certification as Medical Office Assistant or Medical Secretary.
• Completion of a certified Medical Terminology course.
• Proficient with basic computer skills.
• Minimum two years in a health-care setting preferred.
• Demonstrated effective communication skills.
• Ability to work in a team environment.
• Ability to work independently.
• Completes and maintains a satisfactory pre-employment security check.
• Satisfactory employment record.

Responsibilities

• Register patients accurately during the admission process in line with provincial registry practices.
• Maintain organized and secure health records and ensure correct filing.
• Provide timely access to health information and maintain up-to-date chart locations.
• Ensure confidentiality of patient information and work within a matrix health information team.

Skills

Medical Office Assistant Certification

Medical Terminology Certification

Computer skills

Healthcare setting experience

Communication skills

Teamwork

Independent work

Pre-employment security check

Employment record

Job description

The Interlake-Eastern Regional Health Authority

Our Vision

We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated, evidence-based care to improve health status and outcomes in all of our communities and achieve health equity across the region.

Our Mission

We work in partnership with all stakeholders, contributing to the health and well-being of our communities, by providing timely access to reliable care in a culturally safe manner that respects diversity.

Our Values

Always with compassion, Success in collaboration, Accountability in everything we do, Acting with integrity, Respectful of each other

The Interlake-Eastern Regional Health Authority

Our Vision

We will be recognized as a trusted health-care partner, providing sustainable, accessible, integrated, evidence-based care to improve health status and outcomes in all of our communities and achieve health equity across the region.

Our Mission

We work in partnership with all stakeholders, contributing to the health and well-being of our communities, by providing timely access to reliable care in a culturally safe manner that respects diversity.

Our Values

Always with compassion, Success in collaboration, Accountability in everything we do, Acting with integrity, Respectful of each other

Collaboration | Accessibility | Respect | Excellence | Innovation | Quality Customer Service

Closing Date: 10/02/2026

Facility / Site: Stonewall District Health

Posting Type: Permanent

Position Type: Part-Time

Hours of Work: Days

Term Dates: -

FTE: 0.6

Union Group: MGEU Facility Support

Wage / Salary: As per applicable collective agreement

Position Summary: The Patient Admitting Clerk is responsible for the accurate and concise collection of information during the registration process, in compliance with provincial client registry best practices. Ensuring exceptional customer service, and professionalism are met, the Patient Admitting Clerk is responsible for the provision of effective and efficient communication within the facility. The incumbent will ensure that organized and secure health records are maintained; is accountable for the correct identification and filing of patient reports, along with the maintenance of the health record deficiency system in accordance with the regional standards. The Patient Admitting Clerk provides facility support for retrieving health information, ensuring timely access, and maintaining an up to date chart location system. The incumbent ensures confidentiality in all matters relating to clients, staff and the organization, while working co-operatively in a matrix structure to support the functions of Health Information Services. The position of Patient Admitting Clerk functions in manner consistent with, and supports the mission, vision and values of the Interlake - Eastern Regional health Authority.

Qualifications:

• Medical Office Assistant / Medical Secretary Certification
• Completion of a certified Medical Terminology Course
• A combination of education and experience may be considered.
• Must be proficient with basic computer skills.
• Minimum two (2) years' experience working in a health care setting preferred.
• Demonstrated effective communication skills
• Ability to effectively work in a team environment.
• Must be able to work independently
• Completes and maintains a satisfactory pre-employment security check.
• Satisfactory employment record.
  

Internal applicants must include a current resume with application uponchange of department, site, program and or classification.

As a condition of employment, all successful applicants will be required to provide a satisfactory criminal record check (with vulnerable sector screening), adult abuse and child abuse registry checks prior to commencing employment.

The Interlake-Eastern Regional Health Authority is committed to increasing the representation of Indigenous people at all levels within our workforce. We encourage successful Indigenous individuals to self-declare by completing a voluntary self-declaration as part of the application process.

Given the cultural diversity of our region, the ability to communicate in more than one language would be considered an asset. Proficiency of both official languages is essential for target and designated bilingual positions.

The Interlake-Eastern Regional Health Authorityvalues and supports employment equity and workplace diversity and encourages all qualified individuals to apply. Accessibility a ccommodations are available on request for candidates taking part in all aspects of the selection process.

All health care workers are required to be immunized as a condition of employment in accordance with the Interlake-Eastern RHA Policy (GA-13-P-110 Required Immunizations for Health Care Workers).

The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation.We respect that First Nations treaties were made on these territories, acknowledge harms and mistakes, and we dedicate ourselves to collaborate in partnership with First Nations, Inuit and Métis peoples in the spirit of reconciliation.