Admissions and Recruitment Officer

Carleton University; Ottawa; On-site; CAD 79,000 - 88,000; Full time

Job summary

A leading university in Ottawa seeks an Admissions and Recruitment Officer to evaluate undergraduate applicants' admissibility and implement effective recruitment strategies. This role requires a strong background in communication and analytical skills, with a commitment to enhancing diversity and fostering a welcoming environment.

Qualifications

• Six years of relevant administrative work, preferably in an academic setting.
• Demonstrated ability to work with diverse groups in a cross-cultural environment.
• English language fluency required; French language a strong asset.

Responsibilities

• Decides upon admissibility of undergraduate applicants and provides admissions advice.
• Contributes to development of admissions policies and researches admission requirements.
• Participates in liaison programs for prospective students.

Skills

Interpersonal skills

Communication

Analytical skills

Organizational skills

Problem-solving

Education

Honours undergraduate degree

Tools

Microsoft Word

Microsoft Excel

Access

PowerPoint

Banner software

Job description

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Career Development Assignment (CDA)

The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal “unionized” candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J0625-0242

Job Title: Admissions and Recruitment Officer

Job Type: Career Development Assignment (CDA)

Department: Admissions Services

Job Category: Student Services

Number of Positions: 1

Date Posted (dd/mm/yyyy): 25/06/2025

Closing Date (dd/mm/yyyy): 03/07/2025

Salary (with Salary Rate): 79,593.00 - 87,059.00/Year

Assignment Duration From: 24/06/2025

Assignment Duration To: 02/10/2026

Employee Group: CUPE 2424

Salary Level: 9PE

Hours Per Week: 35

Date Position Available: 24/06/2025

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting to the Assistant Director, Admission Services, and the Senior Admissions Officer, the Admissions Officer decides upon the admissibility of undergraduate applicants, their entry, and eligibility for transfer credits. The incumbent represents the Office of Admissions at various Faculty Committee meetings, remains conversant with university policy, and provides admissions advice to students, educators, counselors, faculty, and various outside organizations. In addition, the incumbent contributes to the development of admissions policies and procedures, researches information regarding admission requirements for secondary and post-secondary courses offered in Canada and international systems of education, and determines the required courses and/or diplomas and degrees for specific degree programs and prepares worksheets and charts. The Admissions Officer responds to individual information requests, participates in on and off campus liaison programs for prospective students, and performs other admissions duties as required.

Qualifications

The incumbent must possess the following qualifications:

• A demonstrated ability to work with diverse groups in a cross-cultural environment
• Demonstrated ability to handle projects with short deadlines that require precise calculations and analysis
• In-depth knowledge of national and international education systems
• Broad knowledge of University academic programs, structure, admissions, and undergraduate recruitment.
• Ability to work independently exercising sound judgment.
• Resourceful with the ability to take initiative.
• Exceptional interpersonal, communication, presentation, and public relations skills.
• Experience providing advising to students/clients with tact and diplomacy.
• Excellent organizational skills.
• Ability to multi-task, coordinate and execute projects/activities efficiently and effectively.
• Strong analytical, problem-solving and interpretive skills.
• Must be able to write clear and concise text.
• Ability to perform as an effective team member.
• Adaptive to changing situations/environments.
• Discretion and diplomacy.
• Ability and willingness to travel and work evenings and weekends. Travel and time commitments will depend on the recruitment event schedule.
• Knowledge of other languages is an asset.
• Strong computer skills - specific experience with common software packages/applications (Microsoft Word, Excel, listservs, Access, PowerPoint), and the ability to keep up with and adapt to changing technology. Knowledge of the Banner software program or other student information system as well as Carleton’s CRM system is an asset.
• High degree of comfort with social media and other emerging platforms for engaging with potential students.
• English language fluency is required. French language although not mandatory is a strong asset.
  
  

Education And Experience

The above is normally acquired through the completion of:

• Honours undergraduate degree.
• A valid Driver's License.
• Six years of relevant administrative work, preferably in an academic setting
  
  

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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