Admissions Administrator

McGill University; Montreal (administrative region); On-site; CAD 46,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Pension plan

RRSP/TFSA

Vacation policy

Personal days

Remote work flexibility

Job summary

McGill University is seeking an Admissions Officer to review undergraduate and graduate applications, determine eligibility, and support recruitment activities in Montreal. The role involves communicating with applicants and stakeholders, handling sensitive inquiries, and coordinating with Scholarships and Financial Aid.

Knowledge of English and French is required, with discretion and integrity essential for admission decisions.

Qualifications

• Demonstrates high integrity and discretion in decision-making.
• Interprets academic records and applies admission criteria.
• Organized, time-efficient, able to work under pressure.

Responsibilities

• Review and determine admission eligibility for applicants per guidelines.
• Assess enrolment capacity and program demand considerations.
• Communicate admission standards to applicants, families and counselors.
• Follow up on missing documentation and flag complex cases with senior staff.
• Prepare status reports for university leadership and departments.

Skills

English/French language skills

Discretion & integrity

Attention to detail

Customer service mindset

Education

DEC III

Tools

Slate

Banner

Minerva

Microsoft Office

Job description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).Position Summary:Reporting to the Senior Admissions Officer, the incumbent is responsible for reviewing assigned undergraduate and graduate applications and determining admission eligibility in accordance with established guidelines, procedures, and admission requirements. Directs inquiries pertaining to scholarships and student financial aid. Participates in student recruitment activities, job fairs, high school visits, and open house. Provides daily organizational and operational support to the Director and the Unit.Primary Responsibilities: Review and determine admission eligibility to applicants from high schools in Canada and the US in accordance with established guidelines and procedures.Remain attentive to current enrolment capacity for programs in high demand and enrolment objectives for programs experiencing lower demand.Assess applicant eligibility using multiple sources of information and consult reference sources (including trusted contacts outside McGill). Follow up on missing documentation. Consult with senior staff on complex and borderline applications and those including a claim of extenuating circumstances.Determine eligibility for Entrance Scholarships and refer eligible applicants for further consideration by the Scholarships Office.Compare official final grades with unofficial interim grades to identify significant unexplained changes in academic performance and/or potential evidence of fraud.Participate in student recruitment by attending CEGEP and high school visits and Open House.Handle highly sensitive and confidential inquiries and conversations with discretion.Prepare status reports on applications to support responses to inquiries from senior University administration (Deans, VPs and Principal’s Office).Communicate accurately and tactfully with prospective students, applicants, parents, guidance counsellors, and other stakeholders regarding admission standards, application procedures, and other inquiries.Foster effective working relationships with colleagues and stakeholders. Identify needs, and provide support in the delivery of services.Collaborate with other units within Enrolment Services.Other Qualifying Skills and/or Abilities:Demonstrates high degree of integrity and work ethics in decision-making. Interprets and judges validity of academic records based on pre-determined criteria. Organized and manages time effectively and efficiently. Works well under pressure by providing outstanding admission service to current and prospective students to meet enrolment targets. Resourceful in remaining current on changes in educational systems and credentials. Maintains the highest level of discretion, compassion, and professionalism. Uses Slate, Banner, Minerva, and complete Microsoft Office Tools effectively. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #3 on a scale of 0-4The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.As one of Montreal's Top Employers, here is what we offer:Competitive benefits package (Health, Dental, Life Insurance) (if eligible)Defined contribution pension plan (with employer contribution up to 10%) (if eligible)Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)Competitive vacation policyTwo (2) personal daysTwo (2) floating holidaysNine (9) \"Summer Fridays\" - paid days off between the St-Jean Baptiste holiday and Labour DayPaid time off over the December holiday periodTuition waiver for regular employees and their dependentsUp to two (2) days of remote work per week where the position permitsAs one of Montreal's Top Employers, here is what we offer:Competitive benefits package (Health, Dental, Life Insurance) (if eligible)Defined contribution pension plan (with employer contribution up to 10%) (if eligible)Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)Competitive vacation policyTwo (2) personal daysTwo (2) floating holidaysNine (9) \"Summer Fridays\" - paid days off between the St-Jean Baptiste holiday and Labour DayPaid time off over the December holiday periodTuition waiver for regular employees and their dependentsUp to two (2) days of remote work per week where the position permitsBefore applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.For a definition of our language proficiency levels, please click here.Minimum Education and Experience:DEC III 3 Years Related Experience with DEC III /Hourly Salary:(MUNACA Level H) $33.05 - $40.97Hours per Week:33.75 (Full time)Supervisor:Senior Admissions OfficerPosition End Date (If applicable):2026-12-31Deadline to Apply:2026-09-22McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].