Administrator, Purchasing

Aecon Concessions; Toronto; On-site; CAD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as a Purchasing Administrator, where you will play a vital role in the Procure to Pay process. This position offers the opportunity to work in a dynamic environment, contributing to critical infrastructure projects that shape the future of Canada. You will be responsible for managing costs and invoices, ensuring compliance, and fostering strong relationships with vendors. With a commitment to safety, integrity, and accountability, this role promises not just a job but a career path filled with growth and development. Be part of a team that values diversity and inclusion, and make a significant impact in your community.

Benefits

Health and Wellness Services

Career Development Programs

Diversity and Inclusion Training

Employee Resource Groups

Qualifications

• Proven organizational skills and ability to work under pressure.
• Advanced communication skills in multi-disciplinary settings.

Responsibilities

• Manage receiving costs and invoicing activities using SAP.
• Coordinate with construction teams for timely documentation.

Skills

Organizational Skills

Communication Skills

Negotiation Skills

Attention to Detail

Analytical Skills

Research Skills

Education

Bachelor's Degree in Business Administration or related field

Tools

SAP

Microsoft Office Suite

Job description

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns [e-mail]

Date: Apr 25, 2025

Location:

Toronto, ON, CA

Operating Sector: Major Projects East

Position Title: Administrator, Purchasing

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction.With a strong commitment to operating responsiblyby minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country.

Aecon is currently seeking a Purchasing Administrator to join our civil east sector. The successful candidate will be a key contributor to the Procure to Pay process. The Purchasing Administrator is responsible for managing the receiving costs using SAP (Aecon’s Enterprise Resource Management tool) and managing invoicing activities.

What You'll Do Here:

• Responsible for receiving function in SAP to ensure costs are incurred in a timely manner
• Responsible for coordination with construction team to collect bills of lading/shipment receipts
• Responsible for managing project invoices (reviewing for compliance, resolving issues, tracking invoice status)
• Coordinate invoice issues with buyers, finance,project controls, and construction coordinators
• Responsible for managing project records and saving documentation in project document repository
• Accountable for driving towards zero exceptions in the procure to pay process for receiving function
• Actively participates and aids in the development of vendor improvement plans
• Assist project teams with ad hoc tasks as required
• Vendor Set-Up and maintenance of vendor records

What You Bring to the Team:

• Proven organizational skills and ability to work under pressure to meet deadlines and handle multiple tasks within a fast-paced work environment
• Advanced communication skills demonstrated through previous experience in the following contexts: multi-disciplinary project & program meetings, technical reviews with solution provider / vendor / supplier and subject matter experts
• Experience in program management would be considered an asset
• Ability to interpret process flow charts to understand what data is captured and how it travels between various applications
• Ability to build positive working relationships with professionals within industry and internal clients
• Strong negotiation and interpersonal skills
• Ability to communicate effectively, both orally and in writing
• Attention to detail, mathematical and analytical skills
• Solid research skills and commitment to continually learn about new products / technologies / processes
• Proficiency using Microsoft office (Excel, Outlook, Word, PowerPoint) and SAP (Procure to pay)

Aecon fosters diversity , inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.