Administrator, Commercial Mortgage Operations

Nesto; Vancouver; Hybrid; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP matching program

Hybrid work arrangements

Job summary

CMLS Financial invites applications for the Administrator, Commercial Mortgage Operations to support the end-to-end lifecycle of a mortgage portfolio. You will handle post-funding administration, document verification, and accurate data entry in our loan systems.

The role requires strong analytical and numerical skills, English and French communication, and reliable integrity to manage sensitive information. Hybrid work options are available in our growing operations team.

Qualifications

• Strong organizational skills and attention to detail.
• Professionalism, judgment, and integrity.
• Able to meet tight deadlines while handling sensitive information.

Responsibilities

• Oversee end-to-end post-funding administration for commercial mortgages.
• Gather, verify, and track documents for compliance with loan agreements.
• Record post-funding transactions in the loans management system.
• Manage remittances, reporting, and reconciling accounts.
• Assist in construction advances funding and borrower relations.

Skills

Analytical skills

Numerical skills

Microsoft Office

Written & verbal English and French

Ownership & accountability

Discretion with confidential info

Education

Undergraduate degree or near completion in Real Estate, Business Admin, Math, Accounting, Insurance, or Economics

Tools

Microsoft Office Suite

Job description

Administrator, Commercial Mortgage Operations

About this position

Salary Range: $50,000 - $70,000/yr

CMLS Financial, a leading commercial lender in Canada, is dedicated to expanding our award-winning Operations team. If you're looking for an entry point into the financial services industry, we have the flexibility to match your unique skills and strengths to the team's evolving needs. Join our high-performance group of specialists, account managers, and analysts specializing in borrower relations, payments, property tax, insurance, post-funding account management, and securitizations. You will be supported in your training and development journey as we are committed to nurturing your career growth.

About the role

As a Commercial Mortgage Operations Administrator, you will play a pivotal role in managing the full life cycle of a mortgage portfolio. Your responsibilities encompass overseeing end-to-end Commercial Servicing post-funding administration responsibilities, which can include a variation of the following:

• Work closely with borrower and other external clients to secure requisite documentation for compliance against their loan agreement, including collecting, verifying, and tracking financial and property data, property tax payments, insurance renewals, and loan security documents.
• Facilitate the funding of mortgages originated through our third-party clients and aiding in the administration of construction advances
• Accurately record post-funding transactions in the commercial loans management system, ensuring security & borrower details, payment terms, holdbacks, undertakings, and other relevant information are properly documented and cross referenced with source materials
• Manage and execute follow-up tasks associated with the mortgage life-cycle process
• Calculate interest adjustments, prepayment penalties, monthly tax components or interest accruals
• Oversee monthly remittances, reconcile trust accounts and manage both automated and manual reporting for internal and external clients

Your duties will also entail

• Ensuring correspondence to borrowers and lenders adheres to company policies.
• Accurate processing of post-closing lending cycle transactions according to team function requirements.
• Developing a proficiency in other team functions to serve as a function floater, such as Borrower Relations, Collections & Investor Relations, and Collateral Management.
• Implementing controls to safeguard the mortgage loan system's integrity and information accuracy.
• Conducting peer checks within the team.
• Attending team and department trainings and meetings, providing recommendations for enhanced practices.
• Effective document management, including physical and electronic file organization related to client files and databases.
• Managing client and customer relations, both internal and external, to facilitate information requests.
• Responding to routine data collection requests, inputting data into spreadsheets, standard reports, and internal systems

This role is for you if you have

• Results-driven with strong organizational skills and meticulous attention to detail.
• Proficient in analytical and numerical skills.
• Intermediate to advanced Microsoft Office user.
• Demonstrates professionalism, judgment, and integrity.
• Self-motivated, process-oriented, and possesses strong administration and operation skills.
• Ownership and accountability for work, ability to meet tight deadlines, and handle sensitive or confidential information with discretion.
• Excellent written and verbal communication skills in English and French.
• Undergraduate degree or nearing completion in Real Estate, Business Administration, Math, Accounting, Insurance, or Economics.
• Experience in the banking, credit union, or financial services industry is an asset
• Experience in construction loan operations is an asset
• Experience in funding loan experience is an asset

Benefits and Perks

Some of the benefits we offer at CMLS are:

• Health and Wellness Spending Accounts
• Health, Drug, Vision, and Dental benefits
• Paid vacation, sick days, and personal days (in addition to all civil and statutory holidays)
• RRSP Matching Program
• Maternity / Parental Leave Top Up Program
• Discounted gym memberships
• Travel assistance and EAP
• Company social events + sport teams
• Hybrid work arrangements and telecommuting opportunities
• And more!

Who are we

Established in 1974, CMLS Financial is the leading provider of capital solutions for commercial property owners, developers and real estate investors. We have over 50 years of experience, 30,000 clients, $45 billion in assets under administration, and offices coast to coast. Some of Canada's most prominent banks, investment managers, insurance companies, and pension funds rely on CMLS Financial for a variety of critically important services. Building on our solid foundation of financial strength and experience, we continue to deliver unparalleled capital solutions for all our clients needs.

You will love working here

Employees tell us that we love that we strike the balance in creating an incredibly professional, yet dynamic and enjoyable corporate culture. We work in a fluid and fast-paced environment that is supportive of energetic and motivated individuals who pride themselves on being flexible and results-driven. Business is booming and that means that our employees are able to gain valuable exposure, have lots of learning opportunities, and truly impact the business. We are committed to providing our people with a challenging and rewarding career because our employees are what set us apart and we know it.

Equal Opportunity Employer

CMLS Financial is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.