Administrative Technician- Human Resources

Taleo; Montreal (administrative region); On-site; CAD 45,000 - 60,000; Full time

Job summary

Kruger is seeking an HR Administrative Technician to support the Human Resources team and ensure smooth execution of employee life cycle processes. You will maintain accurate HR data and support HR systems usage across North America.

The role requires strong organization and communication skills in French and English, with experience in HR systems and Microsoft Office. Collaboration with partners across North America is emphasized.

Qualifications

• Diploma in Administration or a related field.

Responsibilities

• Support HR processes across the employee life cycle (recruitment, onboarding, retention, training, termination).
• Manage and maintain HRIS data for accuracy and accessibility.

Skills

Interpersonal skills

Customer service

Organizational skills

Time management

MS Office

HR systems

Education

Administration diploma

Tools

ERP systems

JDE

Job description

Competitive Compensation

Stimulating Work Environment

Wide Range of Benefits

POSITION SUMMARY

The HR Administrative Technician provides support to the Human Resources team. The incumbent coordinates and ensures the smooth execution of various processes related to the employee life cycle, while maintaining accurate and up-to-date data in employee files and HR management systems.

RESPONSIBILITIES

• Perform various administrative tasks and provide comprehensive support throughout the employee life cycle for key HR functions such as recruitment, compensation, onboarding, retention, training, and termination (workflows, purchase orders, invoices, etc.).
• Manage and maintain HR management system data to ensure information is accurate and readily available throughout employees’ career paths.
• Provide support related to various HR systems, including data updates, system maintenance, continuous improvement initiatives, and user assistance (ERP, Empower, Litmos, Kruger 1904 recognition platform, including basic task functionalities).
• Contribute to the recruitment process by submitting requests in the HR management system.
• Process requisitions for the payment of invoices for the HR department.
• Contribute to the preparation of new employee arrivals, including the creation of onboarding requests equipment and benefits setup, as well as the scheduling of meetings as required, and support the employee departure process.
• Provide administrative support related to change management and efforts to integrate new HR tools and processes, particularly in relation to the HR strategic plan.
• Provide support for changes to employment contracts, transfers, and reorganizations, as related to staffing changes.
• In collaboration with the HR Business Partner and the Compensation team, coordinate job creation and job evaluations within the JDE platform.
• As required, provide administrative support to HR leadership in connection with human resources projects and initiatives.
• Process vacation requests and payments for unused vacation entitlements for members of senior management.
• Coordinate various programs intended for employees’ families, such as summer camp reimbursement, the CEO scholarship program, and the kids’ holiday drawing contest.
• Produce various reports from HR systems, as requested.
• Prepare and publish annual calendars for all company sites.
• Plan HR meetings as required (training sessions, special events, etc.).
• Manage the HR department’s expense account.
• Support the HR team with any other related tasks as required.

QUALIFICATIONS

• Diploma in Administration or a related field.

EXPERIENCES

• Experience in human resources is preferable.
• Two to three years of relevant experience.

SKILLS AND ABILITIES

• Strong interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong time management skills and demonstrated ability to meet deadlines.
• Proficiency with Microsoft Office and various computer tools.

LANGUAGES

• Good verbal and written communication skills in French and English.

Knowledge of English is required for this specific position as Kruger deals with partners across North America and the successful candidate will be required to communicate frequently with them. Kruger has taken all reasonable steps to avoid imposing English language requirements, including assessing the actual language needs associated with the duties to be performed, ensuring that the language skills already required of other employees were insufficient for the performance of those duties, and limiting as much as possible the number of positions with duties requiring English language skills.