Administrative Support Specialist

Kelly; Fort Saskatchewan; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Healthcare coverage after 3 months

11 statutory holidays

Vacation pay plan

Job summary

Kelly Services is seeking an Administrative Support Specialist to support Dow Chemical Canada in Fort Saskatchewan, Alberta. This contract assignment spans 12–18 months, with standard 8-hour days and a 9/80 schedule, starting between 6:30 a.m. and 8:30 a.m.

The role involves general office administration, document management, calendar coordination for leaders, and coordinating site visits. Candidates should have strong organizational skills, MS Office proficiency, and experience managing records.

Qualifications

• Must have strong administrative support background.
• Excellent organization and attention to detail.
• Proficient in Microsoft Office and general computer skills.
• Experience managing documents and records.
• Able to multitask and support multiple admin functions.

Responsibilities

• Provide general office and building administration support.
• Answer employee questions and handle office requests.
• Manage printers and office equipment follow-up.
• Support document management and retention activities.
• Maintain SharePoint documents and related systems.
• Track document reviews and retention compliance.
• Support LMS and learning administration.
• Coordinate visitor logistics, meetings, and site visits.
• Assist with calendar management for leaders.
• Book conference rooms and manage meeting logistics.
• Order office supplies and support miscellaneous needs.
• Coordinate solutions for facility issues.

Skills

Administrative support

Organization

Microsoft Office

Document management

Multitasking

Tools

SharePoint

Learning Management Systems (LMS)

Job description

Kelly Services is seeking a diligent and detail-oriented Administrative Support Specialist to support our prestigious client, Dow Chemical Canada, in Fort Saskatchewan.

Position Details

• Job Title: Administrative Support Specialist
• Location: Fort Saskatchewan, Alberta
• Employment Type: Contract assignment through Kelly Services
• Assignment Duration: 12–18 months
• Reason for Assignment: Maternity leave coverage
• Schedule Options:
• Standard 8-hour workday
• 9/80 schedule
• Typical Start Times: Between 6:30 a.m. and 8:30 a.m.
• Overtime: Minimal overtime may be required; no regular overtime is expected

Key Responsibilities

• General office/building administration support.
• Answer employee questions and assist with office-related requests.
• Manage printers and office equipment follow-up.
• Support document management and records retention activities.
• Maintain document organization within SharePoint and related systems.
• Track document reviews and ensure compliance with retention requirements.
• Support learning/training administration and learning management systems.
• Coordinate visitor logistics, meetings, lunches, and site visits.
• Assist with calendar management for leaders.
• Book conference rooms and manage meeting logistics.
• Order office supplies and support miscellaneous office needs.
• Coordinate solutions for facility-related issues such as equipment replacements.

Required Skills & Experience

• Strong administrative support background.
• Excellent organizational skills and attention to detail.
• Strong Microsoft Office and general computer skills.
• Experience managing documents and records.
• Ability to multitask and support a variety of administrative functions.

Preferred Skills

• SharePoint experience strongly preferred.
• Experience with Learning Management Systems (LMS) preferred.
• Previous document control, records management, or document organization experience beneficial.

Additional Requirements

• Must have reliable transportation and be willing to drive as needed for business-related tasks.
• Potential access to company purchasing card (P-Card) and budget/forecasting information.
• Credit check recommended due to potential financial responsibilities.
• No TWIC card required.
• No routine PPE requirements; PPE will be provided if site access is needed.

Work Environment

• Administrative office environment within a manufacturing facility.
• Business casual dress code (jeans acceptable if appropriate).
• Candidate should be comfortable supporting both office personnel and site leadership.

Interview Process

• Preference for in-person interviews for local candidates.
• Virtual interviews acceptable for non-local candidates or scheduling flexibility.

Candidate Profile

• Organized, proactive administrative professional.
• Comfortable supporting multiple leaders and handling varied daily responsibilities.
• Strong customer service mindset and ability to manage competing priorities.
• Quick learner who can adapt to internal systems and processes.

Kelly Benefits we offer!

• Healthcare fully covered, starting after 3 months of service and 100% paid by Kelly
• 11 paid statutory holidays
• Vacation pay plan

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location and job type. Kelly offers eligible employees a group benefit program that includes extended healthcare (drug plan, professional and medical services), dental, life, and emergency travel assistance. In addition, employees are entitled to holiday and vacation pay in accordance with provincial labour law. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community in Canada.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.