Administrative Support II

Alberta Precision Labs; Calgary; On-site; CAD 32,000 - 39,000; Full time

Job summary

Alberta Precision Labs is seeking an Administrative Support II to join our high-performing team in Calgary. This role provides essential clerical support and materials handling to assist Medical Laboratory staff in delivering accurate patient care.

You will perform data entry, case documentation, and both manual and in-system case assembly, ensuring timely delivery of cases to pathologists and proper preparation for external review.

Qualifications

• Completion of Grade 12 or equivalent.
• Administrative support experience in an office, healthcare, laboratory, or other regulated environment.
• Experience with data entry and maintaining accurate records.
• Experience providing customer service to internal or external clients.

Responsibilities

• Provide clerical and manual materials-handling support to Medical Laboratory Assistants, Technologists and Pathologists.
• Perform accurate data entry and order documentation of patient cases; assemble cases manually and in-system.
• Ensure cases are delivered to on-site pathologists or prepared for external site review as required.
• Maintain organized filing systems, retrieve materials, and assist with archival of slides and blocks.

Skills

Data entry

Record maintenance

Customer service

Microsoft Office

Education

High school diploma

Tools

SharePoint

Outlook

Word

Excel

Teams

Job description

The Anatomic Pathology Laboratory at the Diagnostic Service Center is seeking a Administrative Support II to join our collaborative and high-performing team. As the central histology hub for Calgary and surrounding areas, our lab plays a vital role in supporting accurate disease diagnosis. The department processes over 840,000 paraffin-embedded blocks and 1.2 million slides annually, and with anticipated growth in Alberta, our volumes are expected to increase significantly. This is an exciting time to join a department that is evolving and expanding its impact on the delivery of quality patient care.Administrative Support II role provides essential clerical and manual materials-handling to support Medical Laboratory Assistants, Technologists and Pathologists. The position is responsible for accurate data entry and order documentation of patient cases, followed by both manual and in-system case assembly. The role ensures cases are delivered to on-site pathologists or prepared for external site review as required. Responsibilities also include maintaining organized filling systems, retrieving materials, and supporting the archival of slides and blocks, which involves repetitive manual handling and periods or heavier physical work.Success in this role requires reliability, strong attention to detail, and the ability to work effectively in a high-volume laboratory environment with regular exposure to chemical agents, odors and varying noise levels. Adherence to safety protocols and appropriate PPE are essential. The position supports quality assurance activities, routine troubleshooting and escalation if issues, supply chain management tasks, maintaining accurate records and materials, and assisting with orientation and training of new staff or students. Additional administrative responsibilities may be assigned as needed.

Description:

As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.

• Classification: Administrative Support II
• Union: HSAA OFFICE CLERICAL
• Unit and Program: Diagnostic Scientific Centre Anatomic Pathology Department; Histopathology, Cytopathology, Immunohistochemistry
• Primary Location: Diagnostic Scientific Centre
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 30-OCT-2026
• Employee Class: Regular Full Time
• Date Available: 30-NOV-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days, Evenings
• Days Off: As Per Rotation
• Minimum Salary: $23.28
• Maximum Salary: $28.29
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support II
• Union: HSAA OFFICE CLERICAL
• Unit and Program: Diagnostic Scientific Centre Anatomic Pathology Department; Histopathology, Cytopathology, Immunohistochemistry
• Primary Location: Diagnostic Scientific Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 30-OCT-2026
• Employee Class: Regular Full Time
• Date Available: 30-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days, Evenings
• Days Off: As Per Rotation
• Minimum Salary: $23.28
• Maximum Salary: $28.29
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Administrative support experience in an office, healthcare, laboratory, or other regulated environment.Experience using Microsoft Office applications, including Word, Excel, SharePoint, Microsoft Teams, and Outlook.Experience with data entry and maintaining accurate records.Experience handling confidential information.Experience providing customer service to internal or external clients.

Preferred Qualifications:

Experience using electronic health records or laboratory information systems, including EPIC Beaker (Connect Care), is an asset.Experience working in a healthcare or laboratory environment is an asset.Knowledge of medical terminology, anatomic pathology workflows, and laboratory processes is preferred. Related post-secondary education or training in a healthcare, administrative, or laboratory-related field is considered an asset.

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with APL.

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AB Precision Lab Zone, Calgary, Diagnostic Scientific Centre

AB Precision Lab Zone, Calgary, Diagnostic Scientific Centre