Administrative Support Clerk 4

Eastern College; Halifax; On-site; CAD 47,000 - 59,000; Full time

Benefits offered by this job

Disability insurance

Dental care

Life insurance

Job summary

Eastern College in Halifax, Nova Scotia is seeking an Administrative Support Clerk 4 to provide executive-level administrative and procedural support for standing and select committees of the Nova Scotia House of Assembly. The role centers on maintaining records, coordinating meetings, and advising Chairs and committees as needed.

You will handle documentation, deadlines, and communications while demonstrating professionalism, discretion, and strong client service skills in a politically

Qualifications

• Experience in an administrative or clerical role is preferred.
• Strong written and verbal communication skills are essential.
• Ability to manage multiple tasks and maintain accurate records.

Responsibilities

• Maintaining accurate, permanent records of committee work.
• Coordinating meetings and public hearings, handling logistics to meet deadlines.
• Writing annual reports on behalf of standing committees.

Skills

Record keeping

Stakeholder engagement

Writing skills

Time management

Document management

Client interaction

Stakeholder relationship building

Schedule management

Written report writing

Education

College diploma

Bachelor's Client services

Job description

ADMINISTRATIVE SUPPORT (CLERK 4)

• Province of Nova Scotia
• Halifax, NS

JOB DETAILS

• Permanent
• 1 day ago

BENEFITS

• Disability insurance
• Dental care
• Life insurance

SKILLS

• Record keeping
• Stakeholder engagement
• Writing skills
• Post-secondary education
• Filing
• Schedule management
• Bachelor's Client services
• Written report writing
• College diploma
• Document management
• Client interaction
• Stakeholder relationship building
• Time management
• Stakeholder management

FULL JOB DESCRIPTION

Competition # : 50323

Department: Legislative Services

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 17-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time)

ABOUT US

The Legislative Committees Office, under the direction of the Speaker, is responsible for providing administrative support for most of the standing committees and select committees of the Legislature.

The Nova Scotia Legislature is the legislative branch of the Government of Nova Scotia. It is made up of democratically elected representatives (the MLAs) who form the House of Assembly, and the Lieutenant Governor. The Legislature makes laws, controls provincial public spending, and monitors and questions the executive branch’s policies and actions.

ABOUT OUR OPPORTUNITY

As the Committee Clerk, you are the main point of contact for Standing and Select Committees of the Nova Scotia House of Assembly.

Working under minimal direction, you will provide executive level administrative, operational and procedural support to the standing and the select committees of the Nova Scotia House of Assembly. In consultation with the Chairs of these committees, this position guides the committees in accomplishing their work based on their specific mandates as contained in the House of Assembly Act, the Rules and Forms of Procedure of the House of Assembly and based on past precedents of the committee.

You will maintain a permanent record of all documents and submissions generated by the work of the committees and you are an advisor to both the Chair and the committee members.

PRIMARY ACCOUNTABILITIES

• Ensuring an accurate and permanent record of the work of the Committees are maintained;
• Coordinating meetings/public hearings of the Committees of the House of Assembly, ensuring that all logistical concerns are dealt with in an efficient and timely manner so that all deadlines are met;
• Writing annual reports on behalf of the Standing Committees;
• Briefing the chairs and vice chairs, as well as the full committee, about their roles as well as procedures, practices and precedents of each committee.

QUALIFICATIONS AND EXPERIENCE

This may be the right opportunity for you if you have 5 years of related experience or an equivalent combination of training and experience.

As the ideal candidate you have an in depth understanding of the role of the Legislature and its committees and how their functions relate to the functions of the executive branch of government. You have an ability to deal effectively with the very political nature of the work of the committees and the ability to develop and maintain relationships with senior officials both internal and external.

You are a team player who demonstrates professionalism, initiative and problem-solving abilities as well as discretion, courtesy, confidence and common sense. You possess exceptional communication (written and verbal) and interpersonal skills with a commitment to providing quality client service. You also have strong time management skills to meet deadlines.

You are non-partisan and possess a high degree of judgment while working in this charged political environment.

It is an asset if you have experience working directly for a legislative assembly or committees office.

Leadership competencies required at this level of work are:

• Analytical Thinking
• Adaptability and Flexibility
• Attention to Detail
• Client Orientation
• Effective Interactive Communication
• Initiative
• Intercultural and Diversity Proficiency

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

EQUIVALENCY

• Bachelors degree along with 1 year of related experience;
• A 2 year diploma along with3 years of related experience.

It's an asset if your post-secondary education is from a related field of study such as political science.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

BENEFITS

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

WORKING CONDITIONS

Normal work week is 35 hours/week, 7 hours/day.

May be required to work overtime on occasion.

WHAT WE OFFER

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: EC 05

Salary Range: $2,068.01 - $2,585.02 Bi-Weekly

Employment Equity Statement

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

PLEASE NOTE

Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].