Administrative Support

University of Alberta; Edmonton; On-site; CAD 42,000 - 64,000; Full time

Job summary

The University of Alberta is seeking a mid-level administrative support role to back Campus Services at North Campus, Edmonton. This in-person position requires interaction with students, guests, and multiple departments, with priority given to internal candidates.

Work includes calendar management, records maintenance, invoicing in PeopleSoft, and supporting various projects within a diverse team. The role ends on January 31, 2028 and offers a comprehensive benefits package.

Qualifications

• High School Diploma with formal administrative training.
• Minimum of two years of related experience.
• Advanced skills in Google Suite and Microsoft Office.
• Operates with a high degree of independence while managing competing project demands.

Responsibilities

• Senior Leadership Support: Provide direct administrative assistance to Campus Services' senior staff including calendar management, communications, and meeting coordination.
• Records Maintenance: Manage filing systems, professional documentation standards, and the disposal of obsolete records.
• Financial Processing: Execute financial tasks via PeopleSoft, including invoice processing and tracking team expenditures.
• Reporting & Data: Compile data to support departmental reporting and assist in the preparation of presentations.
• Special Projects: Support various departmental initiatives and special projects as they arise.
• General Operations: Provide flexible administrative support across a range of functions to ensure smooth office operations.

Skills

Self-Management

Education

High School Diploma with administrative training

Tools

Google Suite

Microsoft Office

Job description

Job Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has an end date of January 31, 2028.

Location

This role is in-person. Work primarily takes place at North Campus, Edmonton.

This position provides mid-level administrative support to business units within Campus Services. There is a high degree of diversity in the department and therefore in this role. The candidate should welcome new challenges and learning new processes. At times there may be significant interaction with students, guests, various departments throughout the department as well as external partners and stakeholders.

Responsibilities

• Senior Leadership Support: Provide direct administrative assistance to Campus Services' senior staff including: calendar management, communications, and meeting coordination.
• Records Maintenance: Manage filing systems, professional documentation standards, and the disposal of obsolete records.
• Financial Processing: Execute financial tasks via PeopleSoft, including invoice processing and tracking team expenditures.
• Reporting & Data: Compile data to support departmental reporting and assist in the preparation of presentations.
• Special Projects: Support various departmental initiatives and special projects as they arise.
• General Operations: Provide flexible administrative support across a range of functions to ensure smooth office operations.

Qualifications

• Education: High School Diploma supplemented by formal administrative training.
• Experience: Minimum of two years of related experience.
• Software Proficiency: Advanced skills in Google Suite and Microsoft Office (Word, Excel, PowerPoint).
• Self-Management: Operates with a high degree of independence while managing competing project demands.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

About Us

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will get every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.