Administrative Specialist, Student Life & Events

Memorial University of Newfoundland; San Juan de Terranova; On-site; CAD 50,000 - 59,000; Full time

Job summary

Memorial University invites applications for the Administrative Staff Specialist I (Band Level 4) within the Department of Student Life. The role provides essential administrative support to the Associate Director of Student Engagement and Events, focusing on First Year Experience programming and event execution.

The successful candidate will manage budgeting, financial records, payroll time entries, and correspondence with students and stakeholders, ensuring accuracy, discretion, and timely

Qualifications

• Experience in an administrative staff capacity.
• Completion of a two-year Office Administration diploma, plus related university coursework.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to work with discretion and prioritize strategically.

Responsibilities

• Provide administrative support to the Associate Director of Student Engagement and Events.
• Assist with program and event budgets, expenses, and reconciliations.
• Coordinate purchasing and accounting documents.
• Maintain comprehensive financial records.
• Manage payroll time entries for students.
• Serve as primary contact for Convocation inquiries.
• Prepare program materials, presentations, and reports.
• Support event planning and logistics.

Skills

Administrative experience

Organizational skills

Communication skills

Discretion

Team collaboration

Microsoft Office

Project coordination

Education

Two-year Office Administration diploma

One year of university coursework in business administration or related field

Tools

Banner Student Administration System

Banner Finance

HRMS

Project management tools

Job description

Memorial University invites applications for the Administrative Staff Specialist I (Band Level 4) within the Department of Student Life. The role provides essential administrative support to the Associate Director of Student Engagement and Events, focusing on First Year Experience programming and event execution.

The successful candidate will manage budgeting, financial records, payroll time entries, and correspondence with students and stakeholders, ensuring accuracy, discretion, and timely