Administrative Specialist, Procurement – Finance

Jobtailor; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking a detail-oriented procurement professional to join our team in Toronto. You will advise requesters on compliant procurement of goods and services, analyze needs with customers, and manage requisitions and purchase orders end-to-end.

You will also identify new suppliers, lead vendor selections, and develop RFPs with evaluation grids. Strong negotiation, SAP, and MS Office skills are essential.

Qualifications

• Two years’ experience or more in procurement or related roles.
• PMAC certification is an asset.
• Experience with tendering processes (RFPs) an asset.
• Excellent knowledge of Microsoft Word, Excel and PowerPoint.
• Advanced knowledge of SAP.
• Strong interpersonal and team-playing skills.
• Ability to take initiative, be proactive, and work independently.
• Proven negotiation skills.
• Strong multitasking and prioritization in a busy environment.
• Highly organized with attention to detail.

Responsibilities

• Advise requesters on procurement of goods and services, ensuring compliance with corporate standards and policies.
• Perform a needs analysis with customers and determine the appropriate method of supply.
• Analyze and process purchase requisitions, create and authorize purchase orders.
• Amend cost variances between purchase orders, invoices and acquisition cards.
• Research and evaluate new sources of supply.
• Conduct vendor selection processes; analyze requirements; prepare RFP; develop evaluation grid; submit requests to vendors.
• Analyze responses and make recommendations to requestors.
• Negotiate with suppliers on prices and other terms and conditions.
• Ensure compliance with purchasing terms and communicate with suppliers or requisitioners.
• Ensure contracts reflect commercial agreements and consider risk elements.
• Fill out forms and documents, prepare correspondence and reports as required.
• Familiarize others with their work by explaining tasks and updating applicants on progress.

Job description

• Advise requesters on procurement of goods and services, ensuring compliance with corporate procurement standards and policies
• Perform a needs analysis with customers and determine the appropriate method of supply
• Analyze and process purchase requisitions, create and authorize purchase orders
• Amend related documents as required to reflect cost variances between purchase orders, invoices and acquisition cards
• Research and evaluate new sources of supply
• Conduct assigned vendor selection processes; analyze requirements; prepare RFP; develop evaluation grid; submit requests to vendors
• Analyze responses and make recommendations to requestors
• Negotiate with suppliers on prices of goods or services and other terms and conditions
• Ensure compliance with purchasing terms and conditions and communicate with suppliers or requisitioners
• Ensure transactions and contractual documents take into account various issues, risk elements and reflect commercial agreements
• Fill out appropriate forms and documents, prepare correspondence and reports as required
• Familiarize others with their work by explaining tasks and inform applicant in real time of the progress of projects

Requirements

• College diploma or equivalent
• Purchasing Management Association of Canada (PMAC) certification, an asset
• Two years’ experience or more in similar or related positions or activities
• Proven client service skills and experience
• Experience with tendering processes (RFPs) an asset
• Excellent knowledge of Microsoft Word, Excel and PowerPoint
• Advanced knowledge of SAP
• Strong interpersonal and team-playing skills
• Able to take initiative, be proactive, and work independently
• Proven negotiation skills
• Strong ability to multitask and prioritize in a busy, high-pressure work environment
• Highly organized and able to meet tight deadlines
• Attention to detail and accuracy
• Open-minded and comfortable adapting to change.

Core Competencies

Demonstrates expertise in procurement processes, including vendor selection, negotiation, and compliance with corporate standards. Proficient in analyzing purchase requisitions and managing documentation while ensuring client service excellence.

Highest-signal resume keywords

• Procurement Compliance
• Vendor Negotiation
• RFP Development
• SAP Proficiency
• Client Service Skills

ATS Optimization Keywords

Hard Skills

• Purchase Order Processing
• Needs Analysis
• Cost Variance Analysis
• Tendering Processes
• Document Management

Soft Skills

• Interpersonal Skills
• Team Collaboration
• Initiative
• Multitasking
• Attention to Detail

Certifications & Qualifications

• Purchasing Management Association of Canada (PMAC) Certification

Industry Keywords

• Procurement Standards
• Vendor Selection
• Commercial Agreements
• Risk Management
• High-Pressure Environment

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SAP