Administrative Specialist

Sander Geophysics; Ottawa; On-site; CAD 40,000 - 50,000; Full time

Job summary

A geophysical services firm in Ottawa is looking for an Administrative Assistant to support the Geophysics and Business Development teams. The ideal candidate should have advanced proficiency in office software, excellent communication skills in English, and attention to detail. Responsibilities include editing reports in multiple languages, managing front office tasks, and providing administrative support across various departments. Candidates with 2 years of office experience and knowledge of French or Spanish are preferred. Please submit your resume via email.

Qualifications

• 2 years of related office experience.
• Experience in a legal or technical environment is an asset.
• Ability to communicate in and translate documents in French and/or Spanish is considered an asset.

Responsibilities

• Edit and format reports and proposals in multiple languages.
• Assist with front office tasks including phone calls and mail distribution.
• Provide administrative support to various departments.
• Liaise with management and personnel worldwide.
• Act as backup for travel coordinator when needed.

Skills

Advanced-level proficiency in LibreOffice/MS Office Suite

Excellent proofreading and writing skills

Excellent written and oral communication skills in English

Attention to detail

Organizational skills

Education

Completion of postsecondary education

Tools

Adobe Acrobat

Job description

Department: Administration Reports to: Accounting and Administration Manager Location: Ottawa office

In addition to supporting SGL's general operations, the Administrative Assistant is the primary support to the Geophysics and the Business Development teams.

Responsibilities

• Edit and format reports and proposals (calibration, data acquisition and processing, technical, and interpretation) in English, French, and sometimes in Spanish;
• Assist with all front office tasks including receiving and directing incoming phone calls, distribution of mail, welcoming visitors;
• Provide administrative support to Geophysics, Marketing and Engineering departments;
• Liaise with management, diplomatic personnel and field personnel worldwide;
• Act as a backup for the travel coordinator as needed;
• Understand, comply with and promote all company safety precautions and policies including reporting hazards and incidents encountered in daily operations;
• Apply for overseas visa and work permit applications for SGL employees; and
• Perform other administrative duties as required.

Qualifications & Experience

• Advanced-level proficiency in LibreOffice/MS Office Suite and Adobe Acrobat;
• Excellent proofreading and writing skills with ability to edit complex documents;
• Excellent written and oral communication skills in English;
• Have a sharp eye for detail and be well organized;
• Two (2) years of related office experience an asset;
• Completion of postsecondary education an asset;
• Previous experience in a legal or technical environment an asset; and
• Ability to communicate in and translate documents in French and/or Spanish considered an asset.

Please submit your resume to [e-mail]. Be sure to include the position title in the subject line of your email.

Sander Geophysics is an equal opportunity employer. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodation, contact Human Resources prior to your interview. Please note that only applicants selected for an interview will be contacted. We thank all applicants for their interest.