Administrative services coordinator

Mississauga Valley Dental Centre; Mississauga; On-site; CAD 40,914 - 58,272; Full time

Job summary

First Nations Jobs Online is looking for a full-time Administrative Services Coordinator to manage the administrative operations at Mississauga Valley Dental Centre. Your role will involve coordinating support services, managing office workflows, and ensuring compliance with privacy regulations.

The ideal candidate will possess a secondary school diploma and ideally have 2-3 years of relevant administrative experience. Strong time management and interpersonal skills are essential for thriving in this fast-paced environment.

The position offers a salary of $36.00 per hour for 35-40 hours of work per week.

Qualifications

• 2 to 3 years of experience in an administrative position or a related field is preferred.
• Ability to work in a fast-paced, physically demanding, team-oriented environment.
• Fluency in English and flexibility to work shifts and weekends.

Responsibilities

• Manage the day-to-day administrative operations of the dental clinic.
• Organize and coordinate clinic support services and equipment tracking.
• Provide oversight to staff responsible for records management.

Skills

Time management

Interpersonal Skills

MS Word

MS Excel

MS Windows

MS Outlook

Education

Secondary School Graduation certificate

Completion of college in related field

Job description

Company Overview

Al-Hashimi & Jawad Dentistry Professional Corporation O/A Mississauga Valley Dental Centre in Mississauga, ON is looking for a full time and permanent Administrative services coordinator to join our facility.

Job Information

Job Title: Administrative Services Coordinator
Location: 791 Mississauga Valley Blvd, Mississauga, Ontario, L5A 1Z3 (1 Vacancy)
Job Type: Regular, Permanent; Full-time
Anticipated Start Date: As soon as possible
Salary: $36.00 per Hour
Hours of Employment: 35 – 40 hours per week
Work Setting: Clinic

Job Duties and Responsibilities

• Manage the day-to-day administrative operations of the dental clinic and ensure office workflows run smoothly and efficiently.
• Organize and coordinate clinic support services, including workspace arrangements, dental and office supplies, equipment tracking, maintenance scheduling, and security arrangements.
• Support the dentist/clinic owner in preparing the operating budget and maintain controls over inventory levels and administrative costs.
• Monitor and review administrative expenses, vendor agreements, and internal projects to support effective clinic operations.
• Set daily and weekly work priorities, assign tasks to reception and administrative staff, and follow up to ensure timelines and clinic procedures are respected.
• Provide oversight and guidance to staff responsible for records management and administrative support functions.
• Compile operational data and prepare routine and ad-hoc reports, internal guidelines, and professional correspondence for clinic use.
• Handle administrative processes related to patient onboarding, appointment coordination, and internal documentation.
• Ensure patient files and records are handled, shared, and stored in compliance with privacy and confidentiality requirements under applicable legislation.

Professional Skills and Requirements

• Secondary School Graduation certificate.
• Completion of college in related field is an asset.
• 2 years to less than 3 years of experience in the position or related position is preferred.
• Ability to work in a fast-paced, physically demanding, team-oriented, multi-tasking environment, good time management, and Interpersonal Skills.
• Hands on experience with MS Word, MS Excel, MS Windows, MS outlook would be an asset.
• Fluent in English and flexibility to work different shifts and weekends.

How to Apply

By E-Mail: [e-mail]