Administrative Services Clerk - 12 Month Term

Municipality of East Hants; Nova Scotia; On-site; CAD 51,000 - 64,000; Full time

Benefits offered by this job

Employee assistance program

Wellness programs

Career development

Job summary

The Municipality of East Hants is seeking an Administrative Services Clerk for a 12-month term to provide reception and administrative support for two departments in Nova Scotia.

You will respond to public inquiries, manage office tasks including financial administration and record‑keeping, and support events and the Finance team as needed. This role requires a diploma in administrative support and strong customer service.

Qualifications

• Completion of a two-year college-level certification or diploma in administrative support services discipline.
• Experience in a client-focused office environment.
• Strong customer service and interpersonal skills.
• Ability to attend occasional evening meetings to record minutes.

Responsibilities

• Provide reception and administrative support for two departments.
• Respond to public inquiries by phone, email, and in person.
• Perform office management duties including financial administration and record-keeping.
• Back‑up support to Finance including processing payments and bank deposits.
• Support recurring events such as Volunteer Recognition, Design Awards and other events.

Skills

MS Office

Customer service

Interpersonal skills

Time management

Record-keeping

Evening meetings

Diversity, Equity, Inclusion

Education

Two-year diploma in administrative support services

Tools

Financial software

Job description

Administrative Services Clerk (12-month term)

Looking for an opportunity to support a dynamic fast‑growing community? If you enjoy working with and supporting others, join us and be part of the team serving the people who make it great.

Due to an upcoming parental leave, we are accepting applications for an Administrative Services Clerk in a 12-month term position. Reporting to the Manager of Planning and the Director of Recreation and Community Development, this role provides reception and administrative support for two departments. The Administrative Services Clerk responds to public inquiries by phone, email, and in‑person, and performs office management duties including financial administration and record‑keeping. Additional support for recurring events include Volunteer Recognition, the Design Awards and other events as required. This position also acts as back‑up support to our Finance team providing telephone and walk‑in reception services including processing payments and bank deposits for the organization.

What you can offer:

• Completion of a two-year community college level certification or diploma in administrative support services discipline with related experience, preferably in a client‑focused office environment.
• Comfortable with computer software, including MS Office. Experience with financial software an asset.
• Strong customer service and interpersonal skills.
• Comfortable with providing customer‑service support in person, on the phone, and by email.
• Excellent organizational, project management and time management skills.
• Ability to attend occasional, and pre‑scheduled evening meetings, to record minutes.
• Solid understanding of Diversity, Equity, Inclusion and Belonging in a customer focused environment.

What we can offer:

• Work‑life balance focused environment.
• A culture of teamwork, trust, and service excellence.
• Working with a team that is passionate about serving a community.
• A commitment to personal and team professional development.
• The excitement of being part of building the future in a fast‑growing Municipality.
• Comprehensive Employee Assistance Program, and optional wellness programs.

Annual Salary: $50,999 - $63,749

Deadline to apply: November 8, 2026

Anticipated Start Date: December 21, 2026

Anticipated End Date: December 24, 2027

If you require an accommodation to assist in the application process, please contact Human Resources at [e-mail] [[e-mail]] or [phone].