Administrative Professional

BDO Canada; Huntsville; On-site; CAD 40,000 - 60,000; Full time

Job summary

BDO Canada’s Huntsville office seeks an Administrative Professional to join the Financial Reporting & Insights team. This replacement role handles confidential client information, supports partners and staff, and ensures timely, accurate filing of tax documents and financial packages.

The ideal candidate holds an Office Administration diploma, has 2+ years of administrative experience in a professional setting, and is proficient with Office 365.

Qualifications

• You have an Office Administration diploma or other relevant education.
• You have at least 2 years of experience in an administrative capacity; experience in a professional services or corporate environment is an asset.
• You can handle multiple tasks and priorities and meet deadlines in a fast-paced environment.
• You display strong interpersonal, organizational and communication skills.
• You are comfortable learning and adapting to new tools and technologies.
• You handle confidential information with discretion.
• You are highly proficient with Office 365; experience with Workday, Teams and SharePoint is an asset.

Responsibilities

• Provide direct administrative support to partners and staff, including meeting coordination and report preparation.
• Perform quality control on financial statements, proofreading and cross-checking.
• Assemble and send draft and final financial documents and packages.
• Track, assemble, and e-file tax documents by deadlines.
• Ensure working papers and client documents are filed accurately.
• Support timely client service by responding to clients or assisting staff with client responses.
• Complete a high volume of similar tasks, especially during peak periods such as tax season.
• Assist other administrative team members and provide reception relief as needed.

Skills

Interpersonal skills

Organizational skills

Communication skills

Multitasking

Deadline-driven

Professional services familiarity

Education

Office Administration diploma

Tools

Office 365

Workday

Microsoft Teams

SharePoint

Job description

Our Huntsville office is looking for an Administrative Professional to join the Financial Reporting & Insights team. This is a replacement role where the successful candidate will own the following responsibilities:

• Handle confidential and sensitive client information with discretion.
• Provide direct administrative support to partners and professional staff, including meeting coordination, report preparation, and other administrative tasks.
• Perform quality control on financial statements, including proofreading, checking additions, reviewing visual presentation, and cross-referencing.
• Assemble and send draft and final financial documents and related packages.
• Track, assemble, and e-file various tax documents by applicable deadlines.
• Ensure working papers, tax documents, correspondence, and other client documents are filed accurately.
• Support timely client service by responding directly to clients or assisting professional staff with client responses.
• Complete a high volume of similar client-related tasks accurately and efficiently, particularly during peak periods such as tax season.
• Assist other administrative team members and provide reception relief as needed.

How do we define success for your role?

• You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration
• You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
• You identify, recommend, and is focused on effective service delivery to your clients
• You share in an inclusive and engaging work environment that develops, retains & attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development.

Your experience and education

• You have an Office Administration diploma or other relevant education
• You have at least 2 years of experience in an administrative capacity; experience in a professional services or corporate environment is an asset
• You have the ability to handle multiple tasks and priorities and meet deadlines in a fast-paced environment
• You display strong interpersonal, organizational and communication skills
• You are comfortable learning and adapting to new tools and technologies
• You are comfortable supporting high-level management demands with a strong attention to detail while dealing with confidential information
• You are highly proficient with Office 365; experience with tools like Workday, Microsoft Teams, and SharePoint are an asset
• The expected range of compensation for this role is $40,000 to $60,000 annually.