Administration Professional

BDO Canada; Kitchener; On-site; CAD 39,000 - 64,000; Full time

Job summary

BDO Canada is seeking an Administrative Professional to join the Assurance team in our Waterloo office. The role supports partners and staff with meeting coordination, document preparation, and tax-related file management in a fast-paced environment.

Ideal candidates have an Office Administration diploma and at least two years of administrative experience, with strong organizational and communication skills. Proficiency in Office 365 and familiarity with Workday/Teams/SharePoint are assets.

Qualifications

• Office Administration diploma or other relevant education.
• 2 years of experience in an administrative capacity; experience in a professional services or corporate environment is an asset.
• Ability to handle multiple tasks and priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal, organizational and communication skills.
• Comfort learning and adapting to new tools and technologies.
• Comfort supporting high-level management demands with a strong attention to detail while dealing with confidential information.
• Highly proficient with Office 365; experience with tools like Workday, Microsoft Teams, and SharePoint are an asset.

Responsibilities

• Handle confidential and sensitive client information with discretion.
• Provide direct administrative support to partners and professional staff, including meeting coordination, report preparation, and other administrative tasks.
• Perform quality control on financial statements, including proofreading, checking additions, reviewing visual presentation, and cross-referencing.
• Assemble and send draft and final financial documents and related packages.
• Track, assemble, and e-file various tax documents by applicable deadlines.
• Ensure working papers, tax documents, correspondence, and other client documents are filed accurately.
• Support timely client service by responding directly to clients or assisting professional staff with client responses.
• Complete a high volume of similar client-related tasks accurately and efficiently, particularly during peak periods such as tax season.
• Assist other administrative team members and provide reception relief as needed.

Skills

Multitasking

Interpersonal skills

Organizational skills

Communication skills

Attention to detail

Confidential information handling

Learning new tools

Client service mindset

Education

Office Administration diploma or related education

Tools

Office 365

Workday

Microsoft Teams

SharePoint

Job description

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

Our Waterloo office is looking for an Administrative Professional to join the Assurance team. This is an existing vacancy.

The successful candidate will own the following responsibilities:

• Handle confidential and sensitive client information with discretion.
• Provide direct administrative support to partners and professional staff, including meeting coordination, report preparation, and other administrative tasks.
• Perform quality control on financial statements, including proofreading, checking additions, reviewing visual presentation, and cross-referencing.
• Assemble and send draft and final financial documents and related packages.
• Track, assemble, and e-file various tax documents by applicable deadlines.
• Ensure working papers, tax documents, correspondence, and other client documents are filed accurately.
• Support timely client service by responding directly to clients or assisting professional staff with client responses.
• Complete a high volume of similar client-related tasks accurately and efficiently, particularly during peak periods such as tax season.
• Assist other administrative team members and provide reception relief as needed.
• undefined

How do we define success for your role?

• You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration
• You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
• You identify, recommend, and are focused on effective service delivery to your clients
• You share in an inclusive and engaging work environment that develops, retains & attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development.

Your Experience And Education

• You have an Office Administration diploma or other relevant education
• You have 2 years of experience in an administrative capacity; experience in a professional services or corporate environment is an asset
• You have the ability to handle multiple tasks and priorities and meet deadlines in a fast-paced environment
• You display strong interpersonal, organizational and communication skills
• You are comfortable learning and adapting to new tools and technologies
• You are comfortable supporting high-level management demands with a strong attention to detail while dealing with confidential information
• You are highly proficient with Office 365; experience with tools like Workday, Microsoft Teams, and SharePoint are an asset

The expected base salary range for this role is $39,000 to $64,000 annually, based on skills, experience, location, and qualifications.

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2026. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We support your achievement of personal goals outside of the office and making an impact on your community.
• We foster a collaborative, inclusive environment where your ideas are valued, and you can do your best work with genuine care and purpose
• We encourage innovation and forward thinking, empowering you to embrace what’s next and help shape the future of our firm

Giving back adds up:

Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter:

We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide comprehensive benefits from day one, and a flexible personal time off policy. We’re committed to supporting your overall wellbeing and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts:

We are committed to creating a workplace where employees can participate fully, contribute meaningfully and succeed without barriers. We are dedicated to fostering a workplace defined by respect, fairness, and a true sense of belonging for everyone. We recognize and celebrate the unique experiences, identities, and perspectives that each of us bring – and that these experiences strengthen how we work together. Our commitment extends to ensuring that our application process is both inclusive and accessible. If you require accommodation to complete the application process, please contact us.

Flexibility:

All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place. Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct:

Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment-related outcomes are made by BDO personnel.

More information on BDO Canada’s Privacy Policy can be found here:

Privacy Policy | BDO Canada