Administrative & Operations Assistant

A&K Robotics; Vancouver; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive Salary

Stock options

Medical benefits

Gym access

Healthy office snacks

Significant growth opportunities

Job summary

A&K Robotics is looking for an Administrative & Operations Assistant to provide vital support in a fast-paced environment. The successful candidate will manage office organization, assist with scheduling, and ensure a positive experience for all stakeholders.

With a focus on consistency and smooth operations, this role also offers opportunities for growth within the company. Competitive salary and benefits are included as part of a vibrant team culture in central Vancouver.

Qualifications

• 1–3+ years of experience in an administrative or operations role.
• Able to manage multiple small priorities without losing track of details.
• Willing to help with both junior tasks and more complex coordination.

Responsibilities

• Keep the office organized and support daily administrative tasks.
• Coordinate calendar scheduling for meetings and events.
• Help maintain office supplies and logistics.

Skills

Attention to detail

Organizational skills

Strong communication skills

Reliability

Practical, hands-on work

Experience with Google Workspace

Tools

Google Workspace

Slack

Excel

Asana

Jira

Job description

Administrative & Operations Assistant

Role

This is a hands-on administrative and operations support role for someone who enjoys keeping things organised, solving small problems before they become big oners, and creating a positive experience for employees, guests, customers, and partners.

You will support a wide range of day-to-day office, administrative, purchasing, logistics, and coordination tasks. This role is ideal for someone who is reliable, practical, detail-oriented, and comfortable jumping between different type of work in a fast-moving start-up environment.

What you’ll be doing at A&K

Office & Administrative Support

• Keep the office organized, tidy, stocked, and ready for employees, guests, demos, and customer visits.
• Manage office supplies, snacks, garbage/recycling coordination, meeting room setup, and general office upkeep.
• Support inventory tracking, purchasing, shipping/receiving, returns, and vendor coordination.
• Help maintain digital files, checklists, trackers, and simple internal systems.
• Support expense and receipt entry, basic bookkeeping administration, and documentation.

Team & Calendar Support

• Support calendar scheduling for meetings, interviews, customer visits, demos, and internal events.
• Help coordinate admin team meetings and recurring follow-ups.
• Prepare meeting rooms and boardrooms for guests, demos, conferences, and team sessions.
• Support onboarding and offboarding administration, including access checklists, equipment coordination, and first-day readiness.

Customer, Event & Logistics Support

• Help coordinate occasional customer visits, demos, conferences, team events, and special meetings.
• Support travel logistics, reservations, event coordination, and materials preparation.
• Provide on-site support for deployments and other important customer or partner meetings, including travelling to locations locally and abroad.
• Help ensure guests and visitors have a professional, welcoming experience.

Process & Continuous Improvement

• Maintain and improve simple SOPs, checklists, and recurring admin processes.
• Identify small ways to make office operations smoother, clearer, and less dependent on last-minute coordination.
• Help create consistency in how admin tasks are tracked, completed, and communicated.

Light Business Support

• Support simple presentation formatting, proofreading, award submissions, social media/admin coordination, or branding-related tasks as needed.
• Assist with other administrative tasks that help the team stay focused and productive.

What you’ll bring to the team

• 1–3+ years of experience in an administrative assistant, office assistant, office coordinator, operations assistant, receptionist, executive assistant, or similar role.
• Strong attention to detail and pride in completing tasks correctly.
• Highly reliable, organized, and consistent with follow-through.
• Comfortable doing practical, hands‑on work, including office upkeep, errands, supplies, shipping, setup, and coordination.
• Strong written and verbal communication skills.
• Able to manage multiple small priorities without losing track of details.
• Comfortable using tools such as Google Workspace, Slack, Excel/Google Sheets, Asana, Jira, or similar systems.
• Professional, discreet, and trustworthy with sensitive information.
• Positive, helpful, and calm in a fast‑changing environment.
• Comfortable supporting work across more than one local location when needed.
• Willing to help with both junior admin tasks and more complex coordination as the company grows.

Long Term

As A&K grows, this role may evolve into broader responsibilities in office operations, people operations, event coordination, customer operations, or business administration. The priority for the first 6–12 months is building strong administrative consistency and helping the team run smoothly day to day.

Compensation and Perks

• Competitive Salary: $60,000 - $85,000 depending on experience and scope
• Stock options - share in the upside as we grow and scale
• Medical benefits
• Work directly with founders and be part of a building high-growth company
• Central Vancouver office location and gym access at current location
• Secured bike storage
• Healthy office snacks
• Significant opportunities for growth and role evolution