Administrative Officer I

Douglas College; New Westminster; Hybrid; CAD 55,000 - 62,000; Full time

Benefits offered by this job

Transit-accessible campuses

Hybrid work arrangements

Health and dental benefits

Defined-benefit pension plan

Professional development opportunities

Fitness centres and classes

Job summary

Douglas College in New Westminster, BC seeks an Administrative Officer I to provide efficient administrative and bookkeeping support under the Director of Marketing and Communications, delivering client-centred service and resolving operational issues. This temporary, full-time role (35 hours/week) offers hybrid work options, with a salary from $55,148 to $61,824 annually under the collective agreement.

Requirements include a diploma in office or business administration (bachelor’s preferred)

Qualifications

• Diploma in office or business administration; bachelor’s degree preferred.
• Minimum of three years directly related work experience.
• Minimum of two years bookkeeping experience.
• Ability to handle confidentiality, diplomacy, and professionalism.
• Excellent interpersonal and intercultural communication; fluent in English.

Responsibilities

• Provide efficient administrative and bookkeeping support.
• Facilitate and resolve operational issues.
• Deliver exceptional client-centred service.
• Promote best practices in business communications.

Skills

Interpersonal skills

Intercultural communication

English fluency

Confidentiality

Education

Diploma in office/admin

Bachelor's degree preferred

Job description

$55,148 to $61,824 annually. Salary scale and wage increments are in accordance with the Collective Agreement

The Opportunity

Under the direction of the Director, Marketing and Communications, the Administrative Officer I contributes to the success of the College and its community of learners by providing efficient administrative and bookkeeping support, facilitating and resolving operational issues while providing exceptional client-centred service, as well as facilitating best practices in business communications to all stakeholder groups.

WHO WE ARE

Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better. Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

WHAT WE OFFER

We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development opportunities
• Access to our Fitness Centres and Classes
• Diploma level program in office or business administration from a recognized post-secondary institution (bachelor’s degree preferred). A diploma in a related field may be considered (i.e. communications).
• Minimum of three years directly related work experience.
• Minimum of two years bookkeeping experience.
• An equivalent combination of education, training, and experience will be considered.
• Demonstrated ability to work in an environment where professionalism, a high degree of confidentiality, sensitivity, and diplomacy are of primary importance.
• Excellent interpersonal and intercultural communication skills including written and verbal fluency in the English language.

Additional Information

• This temporary, full-time position (35 hours per week) is available starting January 4, 2027 to March 31, 2028.
• Regular hours of work are Monday to Friday, 8:30 am – 4 pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required.
• The position is located at the Anvil Office Tower, however, successful candidate must be available for occasional work at all Douglas College campuses and offsite locations.
• Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered, subject to the terms of the College’s Work From Home Policy

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.