Administrative Coordinator GTA Land Base

Ornge; Mississauga; On-site; CAD 53,000 - 63,000; Full time

Benefits offered by this job

Health, dental & vision coverage

Employee assistance program

Pension plan with automatic enrollment

Personal days

Vacation time 3 weeks

Learning & tuition reimbursement

Job summary

Ornge is seeking an Administrative Coordinator for the GTA Land Base to support base operations and patient care delivery. Based at the Alstep Drive CCLA Base, the role requires travel to Peterborough about 25% of the time, and involves payroll, inventory, and meeting coordination to keep the operation running smoothly.

You will report to Base Operations Manager and work with paramedic teams to ensure compliance and efficiency in daily tasks.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or related field preferred.
• Minimum 2 years experience in administrative coordination or operations support, ideally in healthcare/EMS.
• Proficiency with Word, Excel, Outlook and PowerPoint.
• Ability to prepare reports and meeting documentation with accuracy.

Responsibilities

• Provide daily administrative support to base staff and maintain a safe, collaborative environment.
• Coordinate payroll activities and inventory tracking for medications, consumables, and equipment.
• Organize internal and external meetings; prepare agendas and minutes.
• Communicate with internal teams and external partners on updates and compliance.
• Support operational processes to maintain efficiency and resource utilization.

Skills

Organizational skills

Multitasking

Written and verbal communication

Team collaboration

Problem solving

Education

Post-secondary education in business admin

Tools

Microsoft Office Suite

Job description

ADMINISTRATIVE COORDINATOR GTA LAND BASE

Reference #: 2026-121

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Job Details

Position Title: Administrative Coordinator (Base-Level) / Job Title: Base Administrator GTA Land Base

Department/Section: Base Management

Employment Status: Permanent Full Time

Targeted Hiring Range: $53,399-$63,411

Salary Range: $53,399-$73,423

Work Mode: On-Site

Existing Vacancy: Yes

Location: GTA Base, Alstep Drive, with travel requirements to Peterborough as needed (see details)

Hours of Work: 37.5

Posting Open Date: September 22, 2026

Posting Close Date: October 6, 2026

The targeted salary range is supplemented by a competitive total rewards package. The salary offered to the successful candidate will consider a wide array of factors such as the individual's skillset, level of experience applicable to the role and internal equity considerations.

Uplifting Your Career at Ornge

Make a Difference Behind the Scenes

At Ornge, we are committed to caring for patients, improving transparency, and driving operational excellence. As an Administrative Coordinator, you will play a critical role in ensuring smooth day-to-day operations at our GTA and Peterborough Critical Care Land Ambulance (CCLA) Bases. Reporting to the Manager, Base Operations, you'll provide essential administrative and operational support to paramedic teams, helping them deliver exceptional patient care.

This position is based at our Alstep Drive CCLA Base. The successful candidate must be willing and able to travel as required to Peterborough CCLA Base. Travel frequency is estimated at 25%. Travel related expenses incurred for approved business purposes will be covered in accordance with Company's Travel and Expense Reimbursement Policy.

Key Accountabilities

• Provide daily administrative support to base staff, fostering a safe, collaborative, and professional work environment
• Coordinate and manage administrative tasks including payroll activities and inventory tracking for medications, consumables, and equipment
• Organize and schedule internal and external meetings (in-person and virtual), prepare agendas, and distribute meeting minutes
• Communicate effectively with internal teams and external partners to ensure operational updates and compliance
• Support technical and operational processes to maintain efficiency and resource utilization
• Promote Ornge's mission and values through professional interactions and teamwork

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field preferred
• Minimum 2 years of experience in administrative coordination or operations support, ideally in healthcare, EMS, or a similar environment
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced setting
• Excellent written and verbal communication skills and the ability to work collaboratively across teams
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to prepare reports, correspondence, and meeting documentation with accuracy and attention to detail
• Strong interpersonal skills, tact, and diplomacy when handling sensitive issuesValid "G" Class Driver's License with a satisfactory driver's abstract

Total Rewards

• Comprehensive Health, Dental and Vision Benefit Plan.
• 24/7 Employee and Family Assistance Program.
• Premium Defined Benefits Pension Plan Automatic Enrollment.
• Three Paid Personal Days (Pro-Rated for Year 1).
• Accrued vacation time starting at three weeks per year.
• PERKS! Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more!
• Tuition reimbursement and opportunities for learning and development.

At Ornge, we are:

• Community connectors.
• Equity in healthcare.
• Strong in our convictions.
• Proud of the services we provide.
• Uplifting in our mission, values, and services.

You can expect us to be:

• Competitive in pay, benefits, vacation time and more.
• Promoters of diversity.
• Champions of inclusivity and accessibility.
• Committed to your career advancement.
• A tight-knit, supportive culture.

A bit about you:

• You are driven by our collective desire to make a difference.
• Excited by problem solving and excels at in-the-moment decision making.
• Teamwork has always been where you thrive.
• You are ready to put your skills into action in a fast-paced environment.

What's next

• If you are ready to uplift lives, apply directly online.
• On apply, we'll send you an email on how to check your application status within Jobvite.
• Ornge is committed to providing accessible accommodations in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please email us at [e-mail].
• Ornge encourages applications from candidates identifying as a member of a traditionally underrepresented group including First Nations, Métis, Inuit, and urban Indigenous peoples; Francophone persons; Black and racialized persons; members of 2SLGBTQIA+ communities; and persons with disabilities.
• Ornge communicates with candidates for job openings by email and does not incorporate AI technology in its recruitment process. Applicants are responsible to check their email for updates and ensure they can receive messages from unfamiliar senders. We send time-sensitive information via email; it is important for applicants to check their email frequently. If we do not receive a response from applicants, we will assume that they are no longer interested in the position, resulting in the removal of their application from the competition.

Are you ready to pursue a career that has a profound impact on communities across Ontario, Canada? Join us.

Ornge. Lives uplifted.