Administrative Coordinator - Government

evertz.io; Burlington; On-site; CAD 40,000 - 45,000; Full time

Benefits offered by this job

Benefits program

Competitive pay

Work-Life Balance

Employee assistance plan

Discount platform

Career progression

Casual work environment

Social events

Job summary

Evertz Microsystems is seeking an Administrative Coordinator to support the sales and government relations teams from our Burlington, ON office. You will manage calendars, meetings, agendas, and documentation for government sales activities and engagements.

You will also track opportunities, maintain CRM records, and coordinate logistics for events and customer visits, ensuring timely follow-ups and accurate reporting.

Qualifications

• Post secondary education in related field (Business, Administration) or related experience.
• Superior organizational skills and problem-solving abilities.
• Excellent verbal and written communication, time management and interpersonal skills.
• Knowledge of Microsoft Excel, Word, and Outlook.

Responsibilities

• Provide administrative support to the sales and business development teams including calendar coordination, meeting scheduling, preparing agendas/reports/meeting summaries/documentation related to government sales activities and customer engagements.
• Support leadership with organization, prioritization, and tracking of sales opportunities (eg. RFPs, RFIs, RFQs, contracts), key initiatives and correspondence.
• Serve as the primary point of contact between teams, ensuring clear communication and alignment across departments to coordinate inquiries, provide updates, and support timely processing/turnaround of requests.
• Consistently follow up and follow through on tasks to ensure all deadlines, and deliverables are met.
• Coordinate customer visits from government stakeholders at all stages of the process (incl. preparing agendas, confirming personnel availability, scheduling meetings, ordering/setting up/cleaning up food etc.).
• Coordinate participation in government-focused tradeshows, conferences, sponsorships etc. by researching potential tradeshows to evaluate relevance, cost.
• Log sales performance metrics, including government pipeline activity and key milestones.
• Accurately create, update, and maintain customer records in CRM database for reference and reporting.

Skills

Organizational skills

Communication skills

Time management

MS Office proficiency

Education

Post-secondary education in Business/Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

CRM database

Job description

Department: Administration Location: Burlington, ON, Canada

The Administrative Coordinator role provides support to the sales and business development teams by managing schedules, meetings, documentation, and follow-up for government sales activities. This position also serves as a central point of communication, to help maintain relevant tasks, accurate records, and coordinate logistics for customer needs.

Responsibilities

• Provide administrative support to the sales and business development teams including calendar coordination, meeting scheduling, preparing agendas/reports/meeting summaries/documentation related to government sales activities and customer engagements
• Support leadership with organization, prioritization, and tracking of sales opportunities (eg. RFPs, RFIs, RFQs, contracts), key initiatives and correspondence
• Serve as the primary point of contact between teams, ensuring clear communication and alignment across departments to coordinate inquiries, provide updates, and support timely processing/turnaround of requests
• Consistently follow up and follow through on tasks to ensure all deadlines, and deliverables are met
• Coordinate customer visits from government stakeholders at all stages of the process (incl. preparing agendas, confirming personnel availability, scheduling meetings, ordering/setting up/cleaning up food etc.)
• Coordinate participation in government-focused tradeshows, conferences, sponsorships etc. by researching potential tradeshows to evaluate relevance, cost
• Log sales performance metrics, including government pipeline activity and key milestones
• Accurately create, update, and maintain customer records in CRM database for reference and reporting
• Other duties as required

Qualifications

• Post Secondary Education in related field (Business, Administration) or related experience
• Superior organizational skills, and problem-solving abilities
• Excellent verbal and written communication skills, time management skills and interpersonal skills
• Knowledge of Microsoft Excel, Word, and Outlook

What We Offer

• Employer funded benefits program
• Competitive total compensation package
• Work-Life Balance
• Employee assistance plan
• Employee Discount Platform
• Career Progression
• Casual Work Environment
• Social Events and Sports Teams
• Onsite Counsellor

Date Posted: October 2026

Location: Burlington, Ontario (in-office position)

Hours: Monday - Friday, 40 hours.

Vacancy: This is an existing position.

Salary Range: $40K CAD - $45K CAD

About Evertz Microsystems (TSX: ET) Evertz is a global leader in broadcast technology, delivering cutting-edge hardware and software solutions that deliver content to television sets, on-demand services, WebTV, IPTV, and mobile devices (like phones and tablets) worldwide. Trusted by major broadcast facilities, telcos, and satellite providers on every continent, we're known for end-to-end innovation that sets the industry standard.

Canadian-headquartered with offices around the world, Evertz has 2,000+ employees and has been recognized as one of Canada's 50 Best Managed Companies — a testament to our commitment to excellence and global impact.

Join a team where your work shapes the future of broadcast and new media industries.

Evertz is committed to equal opportunity employment. Accommodations are available throughout the recruitment process for applicants with disabilities — please notify HR when scheduling your interview.

Artificial intelligence (AI) technology may be used in our recruitment process to assist with resume screening and interview note-taking. All hiring decisions are made by our team without AI involvement.

Thank you for considering a career with Evertz!