Administrative Coordinator - Government

Evertz Microsystems Limited; Burlington; On-site; CAD 40,000 - 45,000; Full time

Benefits offered by this job

Employer funded benefits

Competitive compensation package

Work-Life Balance

Employee assistance plan

Employee discount platform

Career progression

Casual work environment

Social events and sports teams

Onsite counsellor

Job summary

Evertz Microsystems Limited is seeking an Administrative Coordinator to support the sales and business development teams. The role coordinates schedules, meetings, and documentation for government sales activities, serving as a central point of communication to ensure accurate records and timely responses.

You will manage calendars, track opportunities (RFPs/RFQs), and coordinate logistics for government engagements and events.

Qualifications

• Post secondary education in related field or related experience.
• Superior organizational skills and problem-solving abilities.
• Excellent verbal and written communication skills, time management, and interpersonal skills.
• Knowledge of Microsoft Excel, Word, and Outlook.

Responsibilities

• Provide administrative support to the sales and BD teams: calendar coordination, meeting scheduling, and preparing agendas, reports, and meeting summaries related to government sales activities and customer engagements.
• Support leadership with organizing and tracking sales opportunities (RFPs, RFIs, RFQs, contracts) and key initiatives.
• Act as primary contact between teams to coordinate inquiries and updates across departments.
• Follow up to ensure deadlines and deliverables are met.
• Coordinate government stakeholder visits, including agendas, availability, meetings, and logistics.
• Coordinate participation in government-focused tradeshows and conferences.
• Log government pipeline metrics and milestones.
• Maintain accurate CRM records for reference and reporting.
• Other duties as required.

Skills

Organizational skills

Problem-solving

Verbal communication

Written communication

Time management

Interpersonal skills

Education

Post secondary education in related field (Business/Administration)

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

The Administrative Coordinator role provides support to the sales and business development teams by managing schedules, meetings, documentation, and follow-up for government sales activities.This position also serves as a central point of communication, to help maintain relevant tasks, accurate records, and coordinate logistics for customer needs.

Responsibilities:

• Provide administrative support to the sales and business development teams including calendar coordination, meeting scheduling, preparing agendas/reports/meeting summaries/documentation related to government sales activities and customer engagements
• Support leadership with organization, prioritization, and tracking of sales opportunities (eg. RFPs, RFIs, RFQs, contracts), key initiatives and correspondence
• Serve as the primary point of contact between teams, ensuring clear communication and alignment across departments to coordinate inquiries, provide updates, and support timely processing/turnaround of requests
• Consistently follow up and follow through on tasks to ensure all deadlines, and deliverables are met
• Coordinate customer visits from government stakeholders at all stages of the process (incl. preparing agendas, confirming personnel availability, scheduling meetings, ordering/setting up/cleaning up food etc.)
• Coordinate participation in government-focused tradeshows, conferences, sponsorships etc. by researching potential tradeshows to evaluate relevance, cost
• Log sales performance metrics, including government pipeline activity and key milestones
• Accurately create, update, and maintain customer records in CRM database for reference and reporting
• Other duties as required

Qualifications:

• Post Secondary Education in related field (Business, Administration) or related experience
• Superior organizational skills, and problem-solving abilities
• Excellent verbal and written communication skills, time management skills and interpersonal skills
• Knowledge of Microsoft Excel, Word, and Outlook

What we Offer:

• Employer funded benefits program
• Competitive total compensation package
• Work-Life Balance
• Employee assistance plan
• Employee Discount Platform
• Career Progression
• Casual Work Environment
• Social Events and Sports Teams
• Onsite Counsellor

Date Posted: October 2026
Location: Burlington, Ontario (in-office position)
Hours: Monday - Friday, 40 hours.
Vacancy: This is an existing position.
Salary Range: $40K CAD - $45K CAD

About Evertz Microsystems (TSX: ET)

Evertz is a global leader in broadcast technology, delivering cutting-edge hardware and software solutions that deliver content to television sets, on-demand services, WebTV, IPTV, and mobile devices (like phones and tablets) worldwide. Trusted by major broadcast facilities, telcos, and satellite providers on every continent, we're known for end-to-end innovation that sets the industry standard.

Canadian-headquartered with offices around the world, Evertz has 2,000+ employees and has been recognized as one of Canada's 50 Best Managed Companies — a testament to our commitment to excellence and global impact.

Join a team where your work shapes the future of broadcast and new media industries.

Evertz is committed to equal opportunity employment. Accommodations are available throughout the recruitment process for applicants with disabilities — please notify HR when scheduling your interview.
Artificial intelligence (AI) technology may be used in our recruitment process to assist with resume screening and interview note-taking. All hiring decisions are made by our team without AI involvement.
Thank you for considering a career with Evertz!

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