Administrative Coordinator

Ontario Energy Board; Toronto; On-site; CAD 81,000 - 106,000; Full time

Job summary

The Ontario Energy Board is seeking an Administrative Coordinator to support strategic projects and initiatives. In this role, you will manage special projects, prepare presentations, coordinate events, and provide essential administrative support. A strong candidate will possess organizational skills and a commitment to maintaining confidentiality in managing sensitive information.

Qualifications

• Minimum 4 years’ experience in an administrative or project coordination role.
• Proven experience as an Administrative Assistant or HR Coordinator, preferably in public sector.
• Strong attention to detail and ability to produce high-quality work under deadlines.

Responsibilities

• Oversee and manage projects from initiation to completion.
• Coordinate People & Culture programs and manage calendars.
• Prepare briefing notes and presentations for Board meetings.

Skills

Organization

Time Management

Communication

Attention to Detail

Education

Undergraduate degree or diploma in Business Administration

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

Job ID: 749

Position Type: Non-Union Permanent

Department: Strategic Policy

Salary Grade: M14 ($81,441 - $105,319)

Job Posting Close Date: 06/10/2025

The Ontario Energy Board is proud to be recognized as one of Greater Toronto’s Top Employers three years running.

We are passionate about the energy sector and motivated to enable innovation. We are committed to the economic and social development of Ontario and work every single day to deliver public value to Ontarians. We are a diverse, driven, transparent and thoughtful team, and are accountable to each other, the sector, and the customers we serve.

We are theOntario Energy Board.

Overview

Reporting to the VP, People, Culture & Strategic Policy the Administrative Coordinator will provide support for a wide range of confidential project and initiative, as well as administrative duties. Responsibilities include developing proposals for initiatives to support the OEB’s People Plan, event and logistics support coordinating meetings, managing calendars, communications support, rt, and operational/governance support.

The Administrative Coordinator is a talented multi-tasker, highly resourceful, able to act without guidance, technologically savvy, professional, demonstrates a keen sense of attention to detail and initiative, well organized with great time management skills, and conducts with extreme tact when managing confidential information.

Responsibilities

• Work closely with the VP, People, Culture & Strategic Policy to develop proposals and implement initiatives.
• Oversee and manage various special projects from initiation to completion, ensuring timely delivery and alignment with team goals.
• Prepare high-quality briefing notes and PowerPoint presentations for the Board of Directors, the Governance and People & Culture Committee, and the Executive Leadership Committee.
• Coordinate People & Culture programs, including learn@lunches, training workshops, and annual events such as Take Our Kids to Work Day, flu clinic, leadership retreats, holiday social, summer BBQ, Earth Day Cleanup, and other corporate events.
• Manage and coordinate calendars for VP, People, Culture & Strategic Policy, Director, People & Culture and Director, Strategic Policy to ensure all meetings, appointments, and events are efficiently scheduled.
• Manage meeting arrangements, including logistics, and preparation of relevant materials.
• Maintain confidentiality and professionalism in scheduling sensitive meetings.
• Serve as a liaison between leadership, internal teams, and external partners.
• Securely maintain sensitive information, files, data, documentation, and correspondence and ensure necessary approvals are received to meet legislation, standards, policies, and confidentiality requirements.
• Provide general administrative support, including travel arrangements, and other ad-hoc requests
  
  

Qualifications

• Undergraduate degree or diploma in Business Administration, related discipline, or equivalent.
• Minimum: 4 years’ experience in an administrative or project coordination role.
• Preferred: 5+ years’ executive level administrative experience in a public sector organization
• Proven experience as an Administrative Assistant, HR Coordinator, or in a similar administrative support role, preferably in a fast-paced, corporate, or public sector environment.
• Excellent proficiency in Microsoft PowerPoint, Excel, and Word, to Create visually appealing, data-driven presentations: Demonstrated advanced presentation software and data visualization experience to craft engaging and informative slides.
• Excellent organizational and time management skills, with the ability to manage change, work under pressure, manage multiple projects simultaneously both strategic and tactical.
• Exceptional written and verbal communication skills, with the ability to interact with all levels of the organization.
• Strong attention to detail and the ability to produce high-quality work under tight deadlines.
• Demonstrated self-starter with the ability to work independently, take initiative, and solve problems proactively.
• Experience with procurement processes, particularly in the public sector
  
  

Pursuant to theAccessibility for Ontarians with Disabilities Act, the Ontario Energy Board will make reasonable efforts to provide accommodation to candidates with disabilities in the course of the recruitment process upon written request. We request that candidates seeking accommodation identify their particular accommodation needs as soon as possible in the job selection process. Questions concerning the availability of accommodation in the recruitment process may be forwarded by email to [e-mail] .