Administrative Coordinator

The Corporation of the City of Sarnia; Sarnia; On-site; CAD 71,000 - 91,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to support the City Clerk's office in Sarnia. This role is vital for ensuring smooth municipal operations, requiring strong organizational skills and attention to detail. The successful candidate will manage meeting preparations, draft correspondence, and assist with elections, all while maintaining confidentiality. This temporary full-time position offers a competitive salary and the chance to contribute to public service and governance. Join a collaborative team dedicated to making a meaningful impact in the community!

Benefits

Employee & Family Assistance Plan

Pension Plan (OMERS)

Qualifications

• Experience in meeting preparation and minute-taking is highly valued.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Provide comprehensive administrative support to the City Clerk.
• Prepare and distribute Council meeting agendas and minutes.
• Assist with the execution of the 2026 municipal election.

Skills

Organizational Skills

Time Management

Analytical Skills

Problem-Solving Skills

Written Communication

Verbal Communication

Education

2-year diploma in Office Administration

Tools

Word Processing Software

Spreadsheet Software

Email Applications

Job description

Join to apply for the Administrative Coordinator role at The Corporation of the City of Sarnia

Join to apply for the Administrative Coordinator role at The Corporation of the City of Sarnia

The Corporation of the City of Sarnia provided pay range

This range is provided by The Corporation of the City of Sarnia. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$71,398.60/yr - CA$90,381.20/yr

The City is seeking a highly organized and professional individual to provide executive administrative support to the Office of the City Clerk in a temporary capacity for a period of up to 18 months.

Job Status: Temporary, Full-time (35 hrs/week)

Division: City Administration

Department: City Clerk

Union: Non-Union

Closing Date: May 19, 2025

About The City Of Sarnia

Located at the mouth of the St. Clair River on the shores of Lake Huron, the community of Sarnia is known for its breathtaking waterfront, pristine beaches and beautiful parks system. Situated on the American border, just a short drive from London, Ontario, the community boasts a host of recreational opportunities, state-of-the-art healthcare, a vibrant cultural scene, and excellent education paired with a high standard of living and mild climate.

Ranked one of the most affordable medium-sized cities in Ontario, Sarnia, with its 72,000 residents, is home to over 1,000 acres of parkland and 40 km of trails in addition to 4 golf courses, 16 art galleries, 6 museums, and 3 theatres across the County.

The Role

The Administrative Coordinator plays a critical role in ensuring the smooth operation of the City Clerk’s office, supporting governance processes, and contributing to effective municipal administration.

As part of the role, you will provide comprehensive administrative and clerical support to the City Clerk, ensuring all tasks are handled with professionalism and discretion. Responsibilities include preparing and distributing accurate and timely Council meeting agendas and minutes and assisting with meeting preparation and logistical arrangements. You will draft and manage correspondence and follow-up on activities resulting from Council meetings, as well as process and issue decisions related to access to information requests under the Municipal Freedom of Information and Protection of Privacy Act . Additionally, you will assist with the execution of the 2026 municipal election, ensuring full compliance with regulations and procedures. The role also involves responding to inquiries via telephone, email, and in person with professionalism and efficiency. Furthermore, you will prepare reports for Council, issue public notices, and provide administrative support to advisory committees, including attending their meetings when necessary.

The Candidate

The ideal candidate will have strong organizational, time-management, analytical and problem-solving skills, along with exceptional written and verbal communication abilities. Experience in meeting preparation and minute-taking is highly valued, as is the ability to handle sensitive information with confidentiality and discretion. Proficiency in office software, including word processing, spreadsheets, and email applications, is a must. Experience in a municipal or public administration setting, combined with a strong understanding of municipal governance and relevant legislation, would be highly regarded.

This role requires occasional attendance at evening meetings and flexibility to meet deadlines. The successful candidate will demonstrate the ability to work effectively in a fast-paced environment with competing priorities.

Qualifications

This role requires occasional attendance at evening meetings and flexibility to meet deadlines. The successful candidate will demonstrate the ability to work effectively in a fast-paced environment with competing priorities.

• 2 (two) year diploma in Office Administration
• A minimum of one (1) year of related experience, providing administrative support at an executive level
  
  

Why Work With Us

It’s an opportunity to work in a dynamic and collaborative environment where your organizational skills, attention to detail, and professionalism will be highly valued.

This is your opportunity to play a vital part in municipal governance and public service. If you are someone who enjoys a dynamic and collaborative environment, thrives on organization, and takes pride in maintaining high standards of professionalism and confidentiality. It’s a chance to work closely with elected officials and community stakeholders, enhancing your understanding of public administration.

For temporary employees, the City offers competitive salaries, access to our Employee & Family Assistance Plan (EFAP), and the option to enroll in the OMERS (Ontario Municipal Employees Retirement System) pension plan.

Join a team dedicated to making a meaningful impact in municipal governance and public service. We look forward to welcoming you to City Hall!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Government Administration

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