Administrative Coordinator

Saltspringexchange; Salt Spring Island Electoral Area; Hybrid; CAD 35,000 - 46,000; Full time

Benefits offered by this job

Municipal Pension Plan

Dental & Extended Health

Disability & Life Insurance

paid vacation

Job summary

Greenwoods Eldercare Society is seeking an Administrative Coordinator to join our Salt Spring Island team. The role supports executive leadership, governance processes, admissions, HR admin, donor relations, and communications, ensuring high-quality service to residents and families.

You will coordinate across departments, manage sensitive information with discretion, and contribute to quality improvements while maintaining confidentiality and accuracy in all tasks.

Qualifications

• Grade 12 and a diploma or certificate in Office Administration, Business Administration, or related field
• 3–5 years of progressive administrative or coordination experience
• Experience in healthcare, long-term care, or non‑profit sector preferred
• Experience supporting Board governance, admissions processes, or fundraising activities is an asset
• Strong organizational and coordination skills with the ability to manage multiple priorities
• Ability to work independently and exercise sound judgment within established policies and procedures
• Excellent written and verbal communication skills
• High level of accuracy and attention to detail
• Ability to maintain confidentiality and manage sensitive information
• Strong interpersonal skills and ability to work with residents/clients, leadership, staff, board, families, volunteers, and external partners
• Proficiency in Google Workspace and/or Microsoft Office Suite and familiarity with database or content management systems
• Physical ability to carry out duties of the position
• Ability to operate related equipment
• Eligible to work with vulnerable adults under the BC Criminal Records Review Program
• Proof of negative TB screen and immunization status

Responsibilities

• Executive & Organizational Coordination
• Board & Governance Coordination
• Admissions & Resident Intake Coordination
• Recruitment & HR Administrative Coordination
• Fund Development Committee & Donor Coordination
• Website & Communications Coordination
• Organizational Support & Quality Coordination

Skills

Organizational skills

Communication skills

Confidentiality

Interpersonal skills

Education

Grade 12 and a diploma/certificate in Office Administration

Tools

Google Workspace

Microsoft Office

Job description

Administrative Coordinator

Job Posting September 2026

Are you a highly organized person with strong administrative skills? Reporting to the Executive Director and working with an amazing and dedicated team, the Administrative Coordinator provides a variety of office administration, human resource, board support and client services for Greenwoods Long Term Care, Braehaven Assisted Living, and our Community Programs. Our team has the privilege of working to support the needs of seniors on Salt Spring Island and we strive to make every moment matter for our residents and clients.

What you’ll do

• Executive & Organizational Coordination
• Board & Governance Coordination
• Admissions & Resident Intake Coordination
• Recruitment & HR Administrative Coordination
• Fund Development Committee & Donor Coordination
• Website & Communications Coordination
• Organizational Support & Quality Coordination

What you bring

• Grade 12 and a diploma or certificate in Office Administration, Business Administration, or related field
• 3–5 years of progressive administrative or coordination experience
• Experience in healthcare, long-term care, or non‑profit sector preferred
• Experience supporting Board governance, admissions processes, or fundraising activities is an asset
• Strong organizational and coordination skills with the ability to manage multiple priorities
• Ability to work independently and exercise sound judgment within established policies and procedures
• Excellent written and verbal communication skills
• High level of accuracy and attention to detail
• Ability to maintain confidentiality and manage sensitive information
• Strong interpersonal skills and ability to work with residents/clients, leadership, staff, board, families, volunteers, and external partners
• Proficiency in Google Workspace and/or Microsoft Office Suite and familiarity with database or content management systems
• Physical ability to carry out duties of the position
• Ability to operate related equipment
• Eligible to work with vulnerable adults under the BC Criminal Records Review Program.
• Proof of negative TB screen and immunization status

Position Details

• Permanent Full-Time: 37.5 hours per week
• Wage Range: $25.36 to $33.28 per hour
• Benefits – Enrollment in Municipal Pension Plan, Dental & Extended Health, Disability & Life Insurance, paid vacation
• Hours of Work – Monday to Friday – 8.30am to 4.30pm

Greenwoods Eldercare Society