Administrative Coordinator

Walgwan; Quebec; Hybrid; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Group Insurance

Pension Plan

Personal days

Annual Wellness Dollars

Job summary

Walgwan in Canada is seeking a Coordinator to coordinate and perform accounting and administrative duties, including payroll for about thirty employees and overseeing group insurance and pension plans.

The role also covers board meeting support, filing, audits, and general secretarial tasks, with a strong emphasis on autonomous work, multi-tasking, and bilingual communication in English and French.

Qualifications

• DEC or college degree in administration / accounting.
• Pertinent Experience in this area of employment.
• All combinations of education and pertinent experience will be considered.
• Good communication skills with Intermediate bilingualism (English & French).
• Ability to work autonomously.
• Strong multi-tasking, organizational and interpersonal skills.
• Able to prioritize according to deadlines.
• Welcoming demeanor.

Responsibilities

• Coordinate & perform the accounting and administrative/reception duties
• Analyze the financial data and prepare quarterly reports to be reviewed by the Board
• Manage & prepare the weekly payroll for close to thirty employees and administer the group insurance and pension plan
• Provide administrative and secretarial duties as needed
• Prepare the documents and assist in the annual audit process.
• Attend Board of Director’s meetings and prepare Board itineraries and minutes of these meetings, along with processing the renumeration.
• Along with office administrative duties, the Coordinator will also execute the payroll, prepare correspondence, oversee the petty cash and other office duties as requested
• Maintains a filing system of all financial, board related and administrative documents. Archives all administrative files annually and destroys the outdated year.

Skills

Communication skills

Autonomy

Organizational skills

Interpersonal skills

Prioritization

Education

DEC or college degree in administration / accounting

Job description

Job Description

• Coordinate & perform the accounting and administrative/reception duties
• Analyze the financial data and prepare qaurterly reports to be reviewed by the Board
• Manage & prepare the weekly payroll for close to thirty employees and administer the group insurance and pension plan
• Provide administrative and secretarial duties as needed
• Prepare the documents and assist in the annual audit process.
• Attend Board of Director’s meetings and prepare Board itineraries and minutes of these meetings, along with processing the renumeration.
• Along with office administrative duties, the Coordinator will also execute the payroll, prepare correspondence, oversee the petty cash and other office duties as requested
• Maintains a filing system of all financial, board related and administrative documents. Archives all administrative files annually and destroys the outdated year.

Qualifications

Requirements

• DEC or college degree in administration / accounting.
• Pertinent Experience in this area of employment
• All combinations of education and pertinent experience will be considered
• Good communication skills with Intermediate bilingualism (English & French)
• Ability to work autonomously
• Strong multi-tasking, organizational and interpersonal skills
• Able to prioritize according to deadlines
• Welcoming demeanor

Assets

• First Aid / CPR certification

Annual salary $51,870–$68,058 plus benefits - Group Insurance, Pension Plan, Personal days, Annual Wellness Dollars.